Tea Park & Recreation Board

Tea Park & Recreation Board Wednesday, November 19, 2025, at 6:30 PM Board Members: Vicki Pick, John Ganschow, Hallie Munoz, Curt Hauff, & Jeff Portner Chaired by Brian Headrick Tea City Hall 600 E. 1st St., Tea, SD 57064 Page 1) CALL TO ORDER 2) APPROVE THE AGENDA AS PRINTED Motion by _________________________ Seconded by __________________________ to approve the agenda as printed. Vote: 3) APPROVE THE PARK AND RECREATION BOARD MINUTES Motion by ______________________________ Seconded by 4 _____________________________ to approve the Park and Recreation Board minutes on October 15, 2025 regular meeting. Vote: October 2025 Tea Parks & Rec. Board Minutes 4) PUBLIC SPEAKING (5 Minute Limit Per Speaker) 5) RECREATION REPORT a) Youth Basketball Update Due to a power outage on Saturday, November 8 at Tea Venture Elementary we had to moved our last week of games to Saturday, November 22. b) Youth Indoor Soccer Update Registration Closes on Monday, December 8 at 11:45pm. Currently have 77 registrations. Last year this program had total of 174 registrations. Page 1 of 10  Youth Indoor Soccer Information & Registration c) 2026 Tea Parks & Recreation Sponsorship 5-6 2026 Tea Parks & Recreation Sponsorship Form d) Morning Summer Rec. Due to low numbers in our girls’ soccer program for morning summer rec, we’ve decided to change it to a co-ed soccer program for both boys and girls. We are also looking at options to replace the original girls’ soccer program. One idea is to offer a Youth Run Club (co-ed) on Mondays and Wednesdays for the following groups:  3rd–4th Grade  5th–6th Grade  7th–8th Grade Another option we’re considering is a Pickleball program (co-ed) on Tuesdays and Thursdays for the same grade levels as the run club. These programs can also run Early July-Mid August (6 weeks). These ideas are still preliminary. Full program details will be ready for the December meeting. e) Introduction to Cribbage Introduction to Cribbage program for middle school students during Winter Break. The program will meet at the Tea Community Hall on:  December 22, 23, 29, 30 Time: 11:00 AM–12:00 PM each day This program provides a fun, screen-free activity that helps build strategy and math skills. Students will learn the basics of Cribbage, with guides provided ahead of time and copies available during the sessions. Introduction to Cribbage Registration and Information f) Budget Information 7 - 10 All budget items listed are proposed and have not yet been approved for the 2026 budget  Tea Parks & Recreation Summer Intern Tea Parks & Rec. Summer Intern Hiring Poster Tea Parks & Rec. Summer Intern Job Summary  Upgrade to dugouts and backstop on Field A Baseball Field at the Tea Athletic Complex.  New Pickleball Courts at Prairie Trails Park (south of playgrounds). Page 2 of 10 6) BOARD MEMBERS PUBLIC SPEAKING (5 Minute Limit 7) OTHER BUSINESS Kerr is currently communicating with the Tea Area School District to determine whether it is feasible to run a bus route from Tea to Wild Water West during the summer of 2026. This route would serve students in 5th–8th grade (based on the 2025–2026 academic school year) 8) ADJOURNMENT Motion by______________ seconded by __________________ to set Wednesday, December 17, 2025 at 6:30 P.M. at Squealer's Smoke Shack Bar & Grill as the date for the next regular meeting of the Tea Park and Recreation Board and adjourn this session at _________ P.M. Vote: Access the City Council Agenda on the web – www.teasd.com In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the meeting, please contact the City Administrator at (605) 498-5195. Anyone who is deaf, hard-of-hearing or speech-disabled may utilize Relay South Dakota at (800) 877-1113 (TTY/Voice). Notification 48 hours prior to the hearing will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Please place your cell phones on vibrate for the duration of the meeting to avoid any unnecessary disruptions. Executive Session: SDCL 1-25-2 (sections 1-5) allows a majority of the body present to vote to close a meeting when discussion revolves around 1)personnel, 3)legal matters, 4)contract negotiations, 5) meetings may also be closed for certain economic development matters marketing or pricing strategies (SDCL 9-34-19). It is the policy (2.11) of the governing board to recess into executive session to discuss personnel issues such as employee qualifications, competence, performance, and character or fitness. Page 3 of 10  Tea Park & Recreation Board Meeting Minutes Wednesday, October 15, 2025 at 6:30 pm The regular meeting of the Tea Park and Recreation Board was held on Wednesday, October 15, 2025 at 6:30pm at Tea City Hall. Board members were: Hallie Munoz, John Ganschow, & Jeff Portner. Chaired by Curt Hauff. Also present: Jake Kerr - Motion made by Portner and Seconded by Munoz to approve the current agenda as printed. Ayes, all in favor. Motion carried. - Motion made by Ganschow Seconded by Portner to approve September 17, 2025 Tea Park and Recreation Board Minutes. Ayes, all in favor. Motion Carried. PUBLIC SPEAKING - No news to report RECREATION REPORT - Kerr provided an update on Flag Football which concluded on Saturday, October 4. - Kerr provided an update on Fall Soccer which concluded on Saturday, September 27. - Kerr provided an update on kindergarten and 1st grade Youth Basketball Program. The season will begin on Saturday, October 25. There was a 131participatns this season, in 2024 there were 115. - Kerr provided an update on Youth Indoor Soccer. Registration is now open, the registration deadline is on Monday, December 8. - Kerr provided an update on Adult Co-Ed Indoor Volleyball League. Regular season concludes on Wednesday, October 15. Playoff games will be on Wednesday, October 22 and Wednesday, October 29. - Kerr proved a document that has the Tea Parks and Recreation Year Participation numbers. - Portner shared that a coach requested additional portable hitting stations for the baseball and softball fields. Hauff recommended an alternative solution: providing control/weighted hitting balls, which do not travel as far and therefore do not need to be retrieved like regular balls when used with tees. Kerr will order these balls and include them in team bags along with the practice balls. - Kerr reported that with the addition of the Fishin’ Derby in 2025, there are new costs associated with the program—most notably the expense of stocking the pond, which was $1,343.01. It was recommended to increase multisport sponsorships by $100 to help offset this cost. It was also noted that sponsorship amounts were not increased when the youth basketball program was added, despite sponsors’ logos being included on the t-shirts. OTHER BUSINESS/QUESTIONS - No news to report BOARD MEMBERS PUBLIC SPEAKING - No news to report - Motion by Ganschow seconded by Hauff to set Wednesday, November 18, 2025 at 6:30pm at Tea City Hall for the next regular meeting of the Tea Park and Recreation Board and adjourn this session at 7:32 P.M.. Ayes, all in favor. Motion Carried. Jacob Kerr Tea Parks & Recreation Director Page 4 of 10  Sponsorship Levels Multisport Gold : Logo on Tea Park & Recreation website, business logo on all team’s t-shirts, and business Logo on banner. Multisport Silver: Logo on Tea Park & Recreation website, business name on all t-shirts, and business logo on banner. Multisport Bronze: Logo on Tea Park & Recreation website, business name on two program t-shirts, and business logo on banner. Season Gold: Business name on Tea Park & Recreation website and business logo on all team t-shirts for that program. Season Silver: Business name on Tea Park & Recreation website and business name on all team t-shirts for that program. Season Bronze: Business name on Tea Park & Recreation Website Multisport Packages Gold: $2,100 ($3,500 value) Gold level sponsorships for all 7 sports Silver: $1,150 ($1,750 value) Silver level sponsorships for all 7 sports Bronze: $700 ($1,050 value) Bronze level sponsorships for all 7 sports Season Sponsorships Spring Soccer: Gold $500 Silver $250 Bronze $150 Fall Soccer: Gold $500 Silver $250 Bronze $150 Basketball: Gold $500 Silver $250 Bronze $150 Softball: Gold $500 Silver $250 Bronze $150 T-ball: Gold $500 Silver $250 Bronze $150 Flag Football: Gold $500 Silver $250 Bronze $150 Baseball: Gold $500 Silver $250 Bronze $150 More sponsorship opportunities & membership form on back of page Page 5 of 10  Special Events Sponsorships $200 Per Event Hunter Safety: Logo on website. Morning Summer Rec Program (This helps support 7 programs offered in the summer): Logo on Park & Rec website Adult Tea League Championship T-Shirts $150—Will have your logo on the back of all league championship t-shirts Adult League Offered: Spring Indoor Pickleball, Summer Outdoor Pickleball, & Fall Indoor Co-Ed Volleyball TOTAL $ _____________________ Name of Business • Check Enclosed # _____________ Contact Person • If this doesn’t work as a billing invoice. Contact jkerr@teasd.org Mailing Address •Please submit this form before registration closes. Phone Please make checks payable to Email Tea Park & Rec. (Please email a .jpg, .png, or .pdf the preferred company logo to jkerr@teasd.org. This logo will be used on the back of the team t-shirts and banners.) Tea Parks & Rec. Mailing Address: PO Box 128 Tea, SD 57064 Thank you for your support! Page 6 of 10 Page 7 of 10 Recreation Assistant - Intern Part Time Service-Maintenance Tea, SD, US Apply Salary Range:$15.00 Hourly Position Open Until Filled. Job Title: Recreation Assistant/Intern Department: Parks & Recreation Reports to: Parks & Recreation Director FLSA Status: Non-exempt Grade: B Union Code: None Job Summary Work with the Parks and Recreation Department staff to complete tasks, lead programs and events, attend meetings, and assist in certain divisions within the department while gaining well-rounded experience through the assigned responsibilities. Minimum Qualifications • Declared major/minor within the parks & recreation leisure services, physical education or related field of study or other related degree, with an approved educational institution. • Valid driver’s License. • Must be able to pass a criminal background check. • Must be 18 years of age or older Preferred Qualifications • Experience with recreation programming. • Experience using both Microsoft Office and Google Workspace, with primary emphasis on Google Docs, Sheets, Slides, and Forms.. • Experience in using social media Page 8 of 10 Major Duties-(Essential Function) • Oversee and assist with various programs and events offered by the department which include but are not limited to youth programming, adult programming, special events, and nature programming. • Create, oversee, and implement a new program/event in the intern’s division of choice as it fits the department’s needs and budget. • Work with department supervisors to perform assigned tasks for each division and/or facility within the department. • Assist the Maintenance Department with field preparation and related tasks. • Prepare reports and other documents such as rosters, schedules, promotional materials, and agenda items. • Attend meetings associated with the department and affiliated groups; including, department staff meetings, Tea parks and recreation board meetings, and Coaches Meetings. • Maintain a work schedule that fits the department’s programs, events, and meeting needs. • Establish and maintain cooperative planning and working relationships with other public and volunteer community agencies. • Achieve public relations objectives through speaking engagements and the use of media. • Shall perform other duties as assigned by the Recreation Manager or designated supervisor. Physical Demands/Work Environment (Essential Function) • While performing the duties of this job, the employee is regularly required to use hands and fingers, handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee will frequently stand, walk, talk, hear, sit, climb, balance, stoop, kneel, crouch, crawl, and smell. • The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close, distance, color vision, depth perception, and the ability to adjust focus. Page 9 of 10  • This position is performed indoors and outdoors, possibly in adverse weather conditions. • Employee must be capable of operating miscellaneous office and other equipment relative to this position, including but not limited to: personal computer, copier, motor vehicles, recreation equipment, communication equipment, and related items. Mental Complexity/Interpersonal Contacts (Essential Function) • Ability to communicate verbally with children, adults, and co-workers • Required to present a positive and professional image and appropriately represent the City of Tea. • Must ensure the safety of patrons by implementing safety protocols and responding to emergencies. • Primarily works with others Pre-employment Screening Pre-employment screening may include, but are not limited to, the following: references, criminal background, credit history, drug and alcohol screening, medical history questionnaire, and pre-employment physical. Page 10 of 10