Library Advisory Board

AGENDA Library Advisory Board 4:00 PM - Thursday, February 12, 2026 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Beverly Vaughn, Chairman Veronica Slayton, Vice-Chairman Vicki Badgett, Board Member Shantavia Cheeves, Board Member Angie Cooper, Board Member Andreia Reese, Board Member Susie Smith, Board Member Rebecca House, Library Director NOTICE IS HEREBY GIVEN that the Library Advisory Board will conduct a meeting at 4:00 p.m. on Thursday, February 12, 2026, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. If you choose not to attend in person and you wish to submit public comments, email support@cityofterrell.org and title the email ”Public Comment”. All public comments submitted by 12:00 pm on Thursday, February 12, 2026 will be provided to the Library Advisory Board Members and recorded into the minutes for the Thursday, February 12, 2026 Library Advisory Board Meeting. Page 1. CALL TO ORDER 2. HEAR REMARKS FROM VISITORS. 3. ADOPTION OF MINUTES 3.1. Discuss and Consider Approval of the Minutes from the Library Advisory 3 Board on July 17, 2025. Minutes Page 1 of 10  4. NEW BUSINESS 4.1. Discuss Policy Updates. 4-8 Fees and Charges Policy January Code of Conduct Policy Jan 4.2. Discuss Annual Report and Accreditation. 9 Accreditation 2025-26 4.3. Discuss End of Year Statistical Report. 10 EOY 2024-25 Stats 4.4. Discuss New Location for Pages and Play. 5. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the Library Advisory Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of three (3) business days prior to the date and time said meeting was convened. Posted Monday, January 20, 2026 –5:00 p.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The Library Advisory Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney-Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 2 of 10 ITEM 3.1. Riter C. Hulsey Public library Advisory Board Board Meeting Minutes July 17, 2025 Beverly Vaughn cailed the meeting of the Riter C. Hulsey Public Library Advisory Board to order at 4:04 p.m. in the community room of Hulsey Public Library. Members present: Beverly Vaughn, Chairperson; Suzie Smith; Veronica Slayton; Angie Cooper (online) Members Absent: Vicki Badgett, Shantavia Cheeves Grigsby, Andreia Reese Others Present: Evan 'Banks, Library Manager; Ornar Felipe, Adult Services Librarian; Erin Herndon, Recording Secretary Minutes from the previous board meeting on April 17, 2025, were distributed. Ms. Vaughn asked for approval of the minutes. Ms. Slayton made a motion, and Ms. Smith seconded. The ayes were unanimous, and Ms. Vaughn declared the motion carried. New Business: 1. Policy Updates: Mr. Banks presented the policy on notary services that we want to add to our community. Mr. Felipe will handle these services on an appointment basis. The charge will be $6.00 for the first signature, $1.00 per additional signature,and a maximum of 3 documents. Ms. Slayton and Ms. House will follow up on how payments will be accepted and tracked. The policy includes items that cannot be notarized, like wills. Ms. Cooper made a motion to approve the notary fees, Ms. Smith seconded, and the ayes were unanimous. 2. Library Stats: Mr. Banks also presented for the Board's information the stats from the third quarter, our latest. This included the count for patron visits, new patron registrations, and the Career and Testing Center's stats: 725 total testers on Pearson and PSI. The numbers have increased each quarter, and every day last week had educators testing in preparation for back-to-school. Friends: Ms. Slayton announced the inaugural bingo fundraiser on September 18 from 6 to 9 p.m. in The Rock's dining room. First Baptist is also donating its outreach center space at no charge. The Friends need library participation and any other volunteers to help with both this fundraiser and the one Saturday night at the Terr~1I Heritage Market. The Friends can still sell eclipse shirts to recoup their cost, but the tote bag sales have been more successful. Adjourn: Ms. Vaughn motioned to adjourn the Advisory Board at 4:14 p.m. The next meeting will be held on October 16, 2025, at 4 PM. Respectfully submitted, Erin Herndon Recording Secretary Page 3 of 10 ITEM 4.1. RiTER RITER C.. HULSEY HULSEY FUBLEC LBRARY PUBLIC LffiR.:\.RY LEBRARY FEES LIBRARY FEES JANE CEARGES A1~D CHi\RGES Library LibralY Cards Cards City at City of Terrell Resident Free V Kaufman Cennty Kauflnan County Resident SSBGEannnally $30/annually - Residents entside outside Kaufman Kaufman Cennty County J $5ilfannnally $50iannuallv ~ Mi‘v’linercards (12 **1\tlinor under) are free with a parent/legal {12 and under) parentr'legal guardian card in good grand standing. Lest Darnaaed lterns Lost Damaged Items lest or Charges for lost damaged items are not er damaged net subject to limit. maximum limit. any lllaximlull tn any Darnaaed lterns Damaged Items lrreearabie Irreparable lteni lten) E35130 Cost + $5.00 Cast processing fee Andiebeelr l\udiobook Cases $5.08 $5.00 Cases DVD Cases DVD $3.30 $3.00 DVD DVD eevers covers $2.80 $2.00 Beak Book eever {plastic enter) cover (plastic outer) $4.00 $4.00 Bank enver paper Book cover paper $4,663 $4.00 Reparable in—hnnse In-house $5.90 $5.00 Rebinriing Rebinding Cest ef rebinding Cost of Barcede replacement Barcode replacenlent $2.99 $2.00 Date Due Bate Due Slip $2.88 $2.00 RFID Tag REE} Milt) $2.00 Lest iterns Lost ItenlS ten1S belenging Ilterns belonging tn to Halsey Hulsey Public Library Cost + $5.80 Cast preeessing fee $5.00 processing lnterlibrary Loan lterns Interlibrmy Lean Items Charges assessed by lending library In instances \vhere in Where the nest cost ef last er of a lost or irreparably uTeparably damaged ascertamed, the renewing cannot be ascertained; itern eannet damaged itenl follo'wing average average costs will be applied: eests Beak {juvenile} Book (juvenile) i833 $18.00 Book (annlt Beak fietinn) (adult fiction) $2396 $25.00 Beak (adult Book nenfietien) (adult nonfiction) $3388 $35.00 PB Beak Book $lG.GG $10.00 Compact Disks Cernpaet ‘ $13.96 $15.00 DVDszln—Ray DVDsiBlu-Ray 3 nine $10.00 The Library Bireeter Library Manager Director and Librmy 1\r1anager er Cir‘enlatien Snperviser or Circulation reserve the antherity Supervisor reserve to adjust these authority tn these average eests average loss 'ef sneh as less seeeialituations, such costs in special s itaatiens} or liisteriealiy of rare er materials. historically significant n1aterials. Aenrevediannary Approved 2:326 January 2026 Page 4 of 10 ITEM 4.1. Replacenlent cards Regiaeemeni cards Ea? fee Flat $3.130 $3.00 PhetecegiesfP?nter Photocopies/Printer Phetecepies Photocopies fmm fronl paper, mic—raf?e,a: paper, nlicrofihl1, cOlnputer printouts: or eemputez‘ Black and \Vhite White $.195e0py O/copy Coley Color $.25i’eepy $.25/copy Faxinw’Seannins Faxing/Scanning Sending Sending fax $1.{)0i‘page $l.OO/page Receiving fax fer 15" $1.00 for $1.00 page + $.25 for st page fer each additienai additional page page Scanning receiving/send reeeivingfsendiag ing Free Precter Proctor exam exam - — $5.96 $5.00 Netaw Seiviees - Notary Services — ?rst signature 6% first $ 6.00 signaiare per additional signature LOGper $ 1.00 Maximum Number of lVlaxllnlnn {3f Documents Becaments 3 Aepreved Approved january January 2826 2026 Page 5 of 10 ITEM 4.1. Code of Conduct Riter C. Hulsey Public Library The Riter C. Hulsey Public Library, the Pages & Play Programming Center, WINGS: Career & Testing Center, and the Adult Education Center (AEC), hereby all referred to as the Library, attempt to provide a pleasant, orderly facility conducive to effective use of library materials and services. We want patrons and guests to use our facilities and campuses frequently and to take full advantage of available materials, resources, and programs in an atmosphere that provides a positive and welcoming experience for alL This Code of Conduct has been adopted for the comfort and safety of all Library patrons and guests. It shall be posted at strategic places in the Library. It is to be courteously and firmly enforced by Library staff. We ask for your cooperation in maintaining a pleasant atmosphere, conducive to the effective use of library materials and services. The following behaviors are not permitted in the Library or on Library property: 1. Damage to or theft of patron or staff possessions, Library materials, equipment, or property. 2. Misusing Library computers, hotspots, or copier equipment, including reprogramming, altering settings, or using the equipment in a way that is in violation of policies. 3. Open-topped drinks and beverages. Drinks and beverages must be in a spill-proof container; i.e. cups with lids, bottles with twist-off caps, sports bottles, or travel mugs. Exception: the Adult Education Center (AEC) provides complimentary water cooler cups. 4. Meals. No food or drinks are permitted in the computer areas or business center. Light snacks are allowed in the Library unless the area is designated with No Food signage. The Library staff reserve the right to ask anyone to stop eating if they have received complaints or if food is messy, greasy, pungent-smelling, noisy, or snacks considered as meals. Anyone refusing to put or throw away their food will be asked to leave the Library. Patrons must leave no trace of any food they brought into the Library. Library resources, furnishings, and equipment should be left in the same or better condition than their initial state. Users are responsible for any damage to Library property and equipment caused by food or drink. s. Birthday parties, holiday gift exchanges, and personal activities that go beyond the scope of the Library's primary function as a hub for learning experiences inclusive and respectful of all patrons will not be permitted. Exceptions may apply for Library related activities and preapproved use of the Community Room as seen fit by Library staff. 6. Making unreasonable noise (speaking loudly, singing, snoring, talking loudly on a cell phone, and listening to music at a volume noticed by others); sleeping in the Library. Cell phones are permitted as long as speech is quiet and not bothersome to other patrons. With the exception of Library sponsored performances and story times, noise that is disruptive to an atmosphere of comfortable and casual quiet conversation is to be avoided where possible. Approved January 2026 Page 6 of 10 ITEM 4.1. 7. Using profane, obscene, or abusive language; racial, sexual, or ethnic epithets toward Library visitors or staff. 8. Threatening patrons or staff with firearms, knives, or other items deemed dangerous by Library staff. See also Texas Penal Code 46.02 (Unlawful Carrying Weapons) & 46.04 (Unlawful Possession of Firearm). 9. Provoking arguments, fighting, and/or arranging fights on Library premises including the building(s), grounds, and parking lots. Behaving in a loud or rowdy manner. 10. Harassing other Library visitors and/or staff (deliberate or repeated behavior that is intimidating, offensive, and/or hostile) in a manner that impacts use of the Library and/or staff work performance. This includes but is not limited to initiating unwanted conversations or interfering with access to the building by congregating in or near entrances, exits, and stairways. 11. Loitering, alone or in a group. See also City Ordinance No. 2819. 12. Using emergency exits for non -emergency departures. 13. Entering areas designated "Staff." 14. Leaving children unattended inside or outside the library, especially at closing time. See U nattendedlDisruptive Children Policy. 15. Allowing children in one's care to behave in a disruptive or destructive manner. See UnattendedlDisruptive Children Policy. 16. Wearing insufficient clothing. Shirt, pants, and shoes are required. 17. Patrons who have unprotected open wounds, contagious illnesses, loud and continued coughing, or poor hygiene may be asked to leave the Library until proper precautions or measures have been taken. See Health and Safety Policy. 18. Soliciting, selling, or proselytizing, whether for personal gain or charitable purposes. See also Code 1968 and Ordinance No. 2816. 19. Smoking and use of tobacco products in the Library. There is No Smoking on City property. See City Ordinance Ch. 1 Sec. 1-23 - Smoking regulations: (a) Prohibit smoking, defined as the lighting, holding or carrying of, or emitting or exhaling the smoke of, a pipe, cigar or cigarette or any kind, is unlawful in all City of Terrell facilities. This includes e-cigarettes, vape pens, and any other vaping or smoking-related product. 20. Using, selling, or being under the influence of drugs, including alcohol, while in the Library or on Library property. Including behaving in a way suggestive of being under the influence of alcoholic, hallucinogenic or other controlled substances. See also City Ordinance Code 1968. 21. Monopolizing/obstructing space, seating, tables, or equipment to the exclusion of others. 22. Leaving personal items unattended in the Library or on Library property. 23. Bringing animals into the Library, except for registered service animals or animals featured in special library events. See also Guidelines for Animals in the Library. 24. Bringing carts, wagons, luggage, oversized backpacks, purses, trash bags, or other personal property that cannot fit under a Library chair. Exception: Adult Education office chairs do not permit property to fit underneath. Approved January 2026 Page 7 of 10 ITEM 4.1. 25. Videotaping or photographing Library visitors without prior authorization from that visitor and the Library Director. 26. Distributing literature, taking surveys, or asking individuals or staff to sign petitions or similar activities, except as part of special events sponsored by the City of Terrell, the Library, or the Friends of the Hulsey Public Library. See also City Ordinances 2202 and 2058. 27. Running, skateboarding, rollerblading, bicycling, or "scootering" on Library property other than for the purpose of arrival and departure to and from the library; playing and loitering on outside ramps, walls, and walkways. Skateboards, basketballs, or other athletic equipment brought into the Library may not be used as intended while in the building or entry/exits. 28. Engaging in inappropriate displays of touching, affection, or sexual activity. 29. Misusing restroom facilities, such as bathing, shaving, cutting hair, and washing clothes. Library staff are required to bring to an individual's attention any act or omission which violates the Code of Conduct and related Library policies. The person exhibiting inappropriate behavior will be asked to change his or her behavior to conform to the Code of Conduct. This may occur through verbal warnings, being provided a copy of the Code of Conduct policies, being asked to leave for the day and/or banning from the Library or Library grounds. Failure to leave, if asked, may result in the police being called or a possible charge of criminal trespass. Depending on the severity of the violation, individuals who have been asked to leave the building(s) may be evicted and barred from returning to the Library for varying periods of time. Individuals who have been evicted may be required to discuss the violation with the Librarian/Supervisor, Library Manager, or Director before being readmitted. Juveniles may be required to bring a parent or guardian for such a conference. Approved January 2026 Page 8 of 10 ITEM 4.2. September 5, 2025 Dear Rebecca, TEXAS STATE LIBRARY This letter is official notification that Riter C Hulsey Public Library has met all minimum A"O ARCI-IIVES for accreditation criteria and will be a fully qualified member of the Texas Library System state fiscal year 2026: September 1, 2025, through August 31, 2026 . COMM ISS ION Congratulations! As recognition, display the badge below in the library, as a window cling or added to the library's website. This year the badge includes the mascot to the Texas Armadillo Network-the statewide interlibrary loan program-since this is both a benefit and criteria of accreditation . Lorenzo de Zavala Accredited libraries are eligible for statewide interlibrary loan (ILL), E-rate, a variety of State Archives and funding opportunities through this agency, and the TexShare Card and TexShare Library Building Databases programs . Libraries are also eligible to order summer library program materials through this agency and the Collaborative Summer Library Program (CSLP), 1201 Brazos Street and participate in E-Read Texas. Check the Services for Libraries section of our website Austin , Texas for all that is available from us for your library. 78701 For reporting year 2025, the library's assigned legal service area (LSA) is 71,341. Its estimated maintenance of effort (MOE) for reporting year 2025 is $1,347,850.00. P.O . Box 12927 Find planning information for budgeting, as well as tips, tools, and training for the 2025 Austin , Texas Annual Report on the Annual Report webpage . Register for training now to attend the 78711-2927 live training or get a link to the recording: www .tsl,texas.gov/ldn/cec/upcoming- webinars www.tsl.texas.gov • Annual Report, Part 1 -- Pulling It All Together: Organize and Prepare for the Texas Public Libraries 2025 Annual Report Thursday, October 28, 2-3 PM Commission Chairman • Annual Report, Part 2 -- Telling Your Library's Story: Completing the Texas Public Michael C . Waters Libraries 2025 Annual Report Thursday, January 8, 2025, 10-11:30 AM Accreditation minimums will increase for reporting year 2026. Click through explanatory Members links on the accreditation page, https://www .tsl,texas.gov/ldn/accreditation. Sharon T. Carr F. Lynwood Givens Contact staff with any questions or concrns at accreditation@tsl.texas.gov, 512-463- Larry G . Holt 5465, or through our toll-free Texas-only number, 800-252-9386. Martha Wong Thank you for your participation in the survey, and for all you do for your community! Director and Librarian Mark Smith Assistant State Librarian Gloria Meraz Valicia Greenwood Sarah Hubert Library Data Coordinator Research Support Specialist k/1h~ Erica McCormick TSLAC Manager, Grants and Accreditation Preservi ng yesterday Informing today Inspiring tomorrow Page 9 of 10  Hulsey Public Library ITEM 4.3. Quarterly statistical Report 1st Qtr 2nd Qtr 3rdQtr 4thQtr FY 2024 - 2025 (1011-12/31) (01101-03/31) (04/01-06/30) (07/01-09/30) Yrto Date Patron Visits New Patron Registrations" Terrell Residents Non-Terrell Kaufman County Residents Out of County Residents Total E-Card Registrations** Circulation Programs *,..*~ Juvenile Juvenile Program Attendance Adult Programs Adult Program Attendance Total Program Total Program A1tendance Career e Testing Center Exams Pearson Vue Educational PSI Career Certifications Total Exams *Tests weren't broken 4th Qrtr are July only dueto staffing down by provi cer Page 10 of 10