Special Park Board Meeting

AGENDA Special Park Board Meeting 6:00 PM - Thursday, March 14, 2024 Crossroads Park, American Way (Behind Film Alley), Terrell, Texas 75160 Board Members Leonard Lancaster, Chairman Dwight Malone, Vice-Chairman Patty Yocum, Secretary Caroline Brown, Member Sharlet Mitchell, Member Savannah Nordstrom, Member Kelsey Wyble, Member Director of Public Services Glenn Caldwell NOTICE IS HEREBY GIVEN that the Park Board will conduct a meeting at 6:00 p.m. on Thursday, March 14, 2024, at Crossroads Park, American Way (Behind Film Alley), Terrell, Texas 75160 and follow-up at 6:30 p.m. at Olive Garden, 204 TX-557 Spur, Terrell, TX 75160. The meeting is open to the public. Page 1. CALL TO ORDER 2. MOMENT OF SILENCE 3. ADOPTION OF MINUTES 3.1. Discuss and Consider the Minutes from the Park Board Meeting on 3 - 5 February 8, 2024. 2024 February 8 Park Board Minutes 4. HEAR REMARKS FROM VISITORS Page 1 of 5  5. MISCELLANEOUS 6. ITEMS FOR FUTURE MEETINGS 7. SET NEXT MEETING DATE 8. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the Governing Body of the City of Terrell is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Thursday, March 7, 2024 –5:00 p.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the Service Center at 972-551- 6614 for further information. Braille is not available. The Park Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney-Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 2 of 5 ITEM 3.1. Park Board Meeting Page | 1 TERRELL PARK BOARD MEETING 6:00 PM, THURSDAY, FEBRUARY 8 2024 CITY OF TERRELL - SERVICE CENTER 400 INDUSTRIAL BLVD -TERRELL, TX 75160 Members Present: Leonard Lancaster, Savannah Nordstrom, Patty Yokum, Caroline Brown, Kelsey Wyble and Dwight Malone. Not Present: Sharlet Mitchell Visitors Present: City Staff, Glenn Caldwell -Director of Public Services, Mark Mills -Assistant City Manager, Demeter Turner -Project Manager, Carnell Horn -Project Manager, Percy Butler -Parks Foreman, Sheri Davis -Aquatics and Youth Coordinator, Jenny Sounthapanya -Admin Tech II and Yareli Larraga -Admin TechII. 1. CALL TO ORDER The meeting was called to order by Leonard Lancaster at 6:00 p.m. 2. MOMENT OF SILENCE. 3. DISCUSS AND CONSIDER ADOPT THE MINUTES OF DECEMBER 7, 2023 MEETING: 3.1 A motion to approve the meeting minutes was made by Patty Yokum. Second by Dwight Malone. Motion carried. 4. HEAR REMARKS FROM VISITORS: 5. DISCUSSION ITEMS: 5.1 STATUS ON TENNIS COURTS AND BASKETBALL COURTS: Glenn Caldwell informed the Park Board there is no exact dates due to the need to procure contractors and obtain bids. 6. BUSINESS ITEMS (ACTION ITEMS): Page 3 of 5 ITEM 3.1. Park Board Meeting Page | 2 6.1 RE-ELECT OFFICERS: A motion to continue with current officers was made by Patty Yocum. Second by Kelsey Wyble. Ayes-6 Nayes-0. All Ayes. Motion carried. Leonard Lancaster, Chairman Dwight Malone, Vice-Chairman Patty Yocum, Secretary 7. UPDATES 7.1 BREEZY HILL PARK DAWN TO DUSK: Glenn Caldwell informed the Park Board that the Ordinance will go before the City Council for discussion in March after the new ACM, Mr. Mark Mills is briefed. 7.2 PADIC BOARD RESTROOM PROJECT: Demeter Turner presented PADIC presentation. ● Modular restroom before and afters (Swimming Pool, Breezy Hill Park, Ben Gill Park, Softball complex, Football complex, Soccer complex) ● Softball complex -concession, storage and apron walkway ● Ben Gill Pavilion repairs/remodel -pitched roof to help with water flow, utility room raised floor ● Football concession interior -paint, LED lighting, epoxy floors and stainless steel tables Mrs. Caroline Brown inquired about cameras in the park for vandalism. Glenn Caldwell informed the Park Board that City Council is on board for cameras, but at this time budget does not allow for cameras. Mrs. Kelsey Wyble inquired about the maglocks on modular restrooms. Percy Butler informed that the maglocks are on timers from 8am -10pm. Only closed if there are any maintenance issues. 7.3 PADIC BOARD FY24: Carnell Horn presented this item. We are currently waiting on bids from contractors for Ben Gill Park bridge and resurfacing courts. 7.4 Crossroads Park: Carnell Horn and Glenn Caldwell reviewed the layout of the park. ● Color schemes are in process. ● Designs for playground, swing set and modular restrooms, pavilion ● Low water grate crossing ● Discussed pedestrian bridge Page 4 of 5 ITEM 3.1. Park Board Meeting Page | 3 ● Discussed meeting onsite to see layout of park 7.5 Kings Creek Park: Carnell Horn provided an update on the Kings Creek Park Grant. The grant was awarded by the Texas Parks and Wildlife Department for $750,000. The grant is a 50/50 match. Project includes a trail, solar lights and restrooms. 7.6 Downtown Projects: Glenn Caldwell provided an update on Downtown Projects. 7.7 Total Eclipse, April 8, 2024: Glenn Caldwell discussed the Total Eclipse. Estimated 20-30K people possibly visiting the city. Businesses, traffic, and sanitation will be affected. Event Locations: ● Library ● Ben Gill Park ● Terrell Municipal Airport 7.8 Chairman Lancaster named as member of Naming Committee: Mr. Dwight Malone introduced Chairman Lancaster as a member of the Naming Committee. Mr. Dwight Malone talked about Boys to Men at the Excel center on February 22, 2024. 8. ITEMS FOR FUTURE MEETINGS: ● Downtown renderings ● PADIC improvement for Ben Gill Park bids ● Park Board rotating meeting locations 9. SET NEXT MEETING DATE: The next meeting will be March 14, 2024 at Crossroads Park. 10. CONSIDER MOTION TO ADJOURN: A motion was made by Dwight Malone to adjourn the meeting. Second by Kelsey Wyble. Meeting adjourned at: 7:05 p.m. Minutes taken by: Patty Yocum, Secretary Page 5 of 5