City Council

VILLAGE OF TILTON BOARD MEETING Minutes VILLAGE OF TILTON Jun 15, 2023 at 6:00 PM CDT Attendance Present: Members Board of Trustees, Bob Finley, Scott Mitchell, Virgil Sheets, Ryan Washkowiak, Mike Weidenburner Mayor Billy Wear Attendance Present: Members: Richard Austin - Fire Chief, Phil Bernardi - Police Chief, Brian Dunavan - IT Director, Butch Fields - EMS Coordinator, Lori Fields - Village Clerk, TJ George - Director Of Public Works, Tiffany Jones-McClellan - Village Administrator, Chad Kistler - Sewer Superintendant, Tom Overmyer - Village Engineer, Cassidy Warrick - Treasurer 1. CALL TO ORDER 2. APPROVAL OF LAST MONTHS BOARD MEETING MINUTES, EXECUTIVE SESSION MINUTES, FINANCE REPORT AND PAY BILLS Motion: APPROVAL OF LAST MONTHS BOARD MEETING MINUTES, EXECUTIVE SESSION MINUTES, FINANCE REPORT AND PAY BILLS Motion moved by Ryan Washkowiak and motion seconded by Virgil Sheets. 5 AYES, 0 NAYS, MOTION PASSED 3. FIRE 3.1. Alexis quote for Valve replacement on Engine 1 Motion: ALEXIS QUOTE $4,864.00 Motion moved by Scott Mitchell and motion seconded by Mike Weidenburner. 5 AYES, 0 NAYS, MOTION PASSED 3.2. Vector Solutions Motion: VECTOR SOLUTIONS EDUCATION FOR FIRE DEPARTMENT TRAINING $3405.00 Motion moved by Ryan Washkowiak and motion seconded by Scott Mitchell. 5 AYES, 0 NAYS, MOTION PASSED Minutes generated by OnBoard. 1  4. EMS - Butch Fields gave ambulance report 5. PUBLIC WORKS – TJ George gave Public Works report 5.1. SURPLUS EQUIPMENT Motion: PLACE PROPOSED SURPLUS LIST FOR BIDS Motion moved by Mike Weidenburner and motion seconded by Virgil Sheets. 5 AYES, 0 NAYS, MOTION PASSED 6. POLICE – Phl Bernardi gave Police report 7. SEWER – Chad Kistler gave Sewer report 7.1. Quote from Cummins to service Lift Station King and Duke Motion: QUOTE FOR CUMMINS TO SERVICE LIFT STATION KING AND DUKE $2,035.00 Motion moved by Virgil Sheets and motion seconded by Scott Mitchell. 5 AYES, 0 NAYS, MOTION PASSED 8. IT DEPARTMENT – Brian Dunavan gave IT report 9. CITY ADMINISTRATOR – Tiffany Jones McClellan gave City Administrator report 9.1. Tiffany Jones McClellan gave BILLBOARD STATUS WITH LAMAR 10. TREASURER – Cassidy Warrick gave Treasurer report 11. VILLAGE ENGINEER AND REVIEW AND APPROVAL OF IEPA LOAN PAPERWORK, PAY ESTIMATES AND CHANGE ORDERS FOR CONTRACTS A/B 11.1 MFT BID AWARD Motion: RIBBE TRUCKING MFT PORTION $204,823.16 Motion moved by Ryan Washkowiak and motion seconded by Virgil Sheets. 5 AYES, 0 NAYS, MOTION PASSED 11.1. NON MFT ROAD REPAIR BID AWARD Motion: NON MFT RIBBE LOWEST $137,480.00 Minutes generated by OnBoard. 2  Motion moved by Virgil Sheets and motion seconded by Bob Finley. 5 AYES, 0 NAYS, MOTION PASSED 11.2. G STREET BRIDGE PROJECT ADDING ROCK UP TO $30,000.00 Motion: ADD $30,000.00 FOR ROCK AND STABILIZATION ISSUES ON THE SIDES OF THE BRIDGE Motion moved by Virgil Sheets and motion seconded by Mike Weidenburner. 5 AYES, 0 NAYS, MOTION PASSED 11.3. CURRY CONTRACT B PAY ESTIMATE #20 $508,815.50, FEHR GRAHAM INVOICE 116304 $33,912.48 AND IEPA DISBURSEMENT REQUEST #20 FOR TOTAL OF $542.727.98 Motion: CURRY CONTRACT B PAY ESTIMATE #20 $508,815.50, FEHR GRAHAM INVOICE 116304 $33,912.48 AND IEPA DISBURSEMENT REQUEST #20 FOR TOTAL OF $542.727.98 Motion moved by Ryan Washkowiak and motion seconded by Mike Weidenburner. 5 AYES, 0 NAYS, MOTION PASSED Motion: Authorize Mayor to sign next Change Order(s) in the amount of $189,124.04 for Contract A with Midwest Asphalt for the following: abandon the old Linden Street pump station and construct new 8" sanitary sewer along Linden Street per the original bid intent; modify sanitary sewers and manholes along "F" Street to eliminate the overflow to the old Linden Street pump station; abandon the old Jefferson Street pump station and modify sanitary sewers and manholes to direct flows to the new Jefferson Street pump station per the original bid intent; and modify/increase size of the electrical control panel(s) concrete pad(s) at each pump station site (5 Total). Authorize Fehr Graham to prepare the necessary documents for IEPA review and approval. Motion moved by Ryan Washkowiak and motion seconded by Mike Weidenburner. 5 AYES, 0 NAYS, MOTION PASSED 12. DECLARE BOARD TRUSTEE VACANCY Not needed as was done last meeting 13. R2023-0615 RESOLUTION FOR MAYOR WILLIAM WEAR TO SIGN DOCUMENTS FOR THE IEPA/EPA FOR THE SEWER PROJECT Not needed as was done in 11.4 Minutes generated by OnBoard. 3 14. R2023-0615A RESOLUTION TO IDOT TO ALLOW TOM OVERMYER AND TIFFANY JONES TO SIGN DOCUMENTS IF THE MAYOR IS UNAVAILABLE Motion: R2023-0615A RESOLUTION TO IDOT TO ALLOW TOM OVERMYER AND TIFFANY JONES TO SIGN DOCUMENTS IF THE MAYOR IS UNAVAILABLE Motion moved by Ryan Washkowiak and motion seconded by Scott Mitchell. 5 AYES, 0 NAYS, MOTION PASSED 15. SET UP ZONING MEETING ZONING BOARD AND COMMITTEE NEEDS TO ZONE ALL THE UNZONED PROPERTIES, BOB WILL SET THE MEETINGS UP 16. SET AMBULANCE COMMITTEE MEETING MIKE WILL SET UP 17. PATTEN PAINTING QUOTE FOR CITY HALL Motion: $13,350.00 FOR PAINTING AT VILLAGE HALL Motion moved by Bob Finley and motion seconded by Mike Weidenburner. 5 AYES, 0 NAYS, MOTION PASSED 18. VPP OF ILLINOIS TIF AGREEMENT TRANSFER TO INVESTIA TILTON, LLC Motion: DENY VPP OF ILLINOIS TIF AGREEMENT TRANSFER TO INVESTIA TILTON, LLC Motion moved by Ryan Washkowiak and motion seconded by Virgil Sheets. 5 AYES, 0 NAYS, MOTION PASSED 19. ENTERPRISE ZONE AGREEMENT MEMORANDUM OF UNDERSTANDING Motion: TABLED APPROVAL FOR FURTHER RESEARCH OF INSPECTORS Motion moved by Scott Mitchell and motion seconded by Ryan Washkowiak. 5 AYES, 0 NAYS, MOTION PASSED 20. TIF OPINION FOR KATK PROPERTIES Motion: REIMBURSE 50% SALES TAX FOR FIVE YEARS TO MAX OF $150,000.00, INSTALLING SEWER LINE AT VOT COST AND TO RE-EVALUATE AT ONE YEAR. Minutes generated by OnBoard. 4  Motion moved by Ryan Washkowiak and motion seconded by Mike Weidenburner. 5 AYES, 0 NAYS, MOTION PASSED 21. EXECUTIVE SESSION -PERSONNEL/PROPERTY 5 ILCS 120/2 Motion: MOTION TO ADJOURN TO EXECUTIVE SESSION Motion moved by Ryan Washkowiak and motion seconded by Mike Weidenburner. 5 AYES, 0 NAYS, MOTION PASSED 22. RETURN FROM EXECUTIVE SESSION Motion: MOTION TO RECONVENE REGULAR SESSION 5 AYES, 0 NAYS, MOTION PASSED 23. ACTION FROM EXECUTIVE SESSION Motion: MOTION TO OFFER $185,000.00 FOR THOMAS' PROPERTY AT 14TH/KING Motion moved by Scott Mitchell and motion seconded by Ryan Washkowiak. 5 AYES, 0 NAYS, MOTION PASSED Motion: MOTION TO OFFER $70,000.00 FOR PARCELS WEST OF KING STREET, SOUTH OF ROSS LANE TO TRUSCELLIS BODY SHOP Motion moved by Bob Finley and motion seconded by Mike Weidenburner. 5 AYES, 0 NAYS, MOTION PASSED Motion: MOTION TO OFFER $325,00,00 FOR 2 HODGE ST, TWO BUILDINGS Motion moved by Mike Weidenburner and motion seconded by Bob Finley. 5 AYES, 0 NAYS, MOTION PASSED 24. ADJOURN Motion: MOTION TO ADJOURN Minutes generated by OnBoard. 5  Motion moved by Ryan Washkowiak and motion seconded by Virgil Sheets. 5 AYES, 0 NAYS, MOTION PASSED Minutes generated by OnBoard. 6