City Council

VILLAGE OF TILTON BOARD MEETING Minutes VILLAGE OF TILTON Sep 21, 2023 at 6:00 PM CDT 1001 TILTON RD, TILTON IL 61833 1. CALL TO ORDER Attendance Present: Members: Bob Finley - Board Trustee, Scott Mitchell - Board Trustee, Virgil Sheets - Board Trustee, Vanessa Sims - Village Trustee, Ryan Washkowiak - Board Trustee, Billy Wear - Village Mayor, Mike Weidenburner - Board Trustee Attendance Present: Members: Lori Fields - Village Clerk, Tiffany Jones-McClellan - Village Administrator, Cassidy Warrick - Treasurer Attendance Present: Members: Phil Bernardi - Police Chief, Brian Dunavan - IT Director, Butch Fields - EMS Coordinator, TJ George - Director Of Public Works, Chad Kistler - Sewer Superintendant, Tom Overmyer - Village Engineer 2. APPROVAL OF LAST MONTHS BOARD MEETING MINUTES, EXECUTIVE SESSION MINUTES, FINANCE REPORT AND PAY BILLS Motion: APPROVAL OF LAST MONTHS BOARD MEETING MINUTES, EXECUTIVE SESSION MINUTES, FINANCE REPORT AND PAY BILLS Motion moved by Ryan Washkowiak and motion seconded by Virgil Sheets 6 AYES, 0 NAYES MOTION PASSED 3. FIRE DAN PENTECOST GAVE FIRE REPORT 3.1. APPAREL UNLIMITED WRAP TOP OF FIRE ENGINE $2,343.00 Motion: TABLED FOR READVISEMENT Motion moved by Mike Weidenburner and motion seconded by Virgil Sheets. 6 AYES, 0 NAYES MOTION PASSED Minutes generated by OnBoard. 1  4. EMS BUTCH FIELDS GAVE EMS REPORT 4.1. CARDIAC MONITOR Motion: PURCHASE CARDIAC MONITOR FROM STRYKER FOR $48,580.78 Motion moved by Mike Weidenburner and motion seconded by Virgil Sheets. 6 AYES, 0 NAYES MOTION PASSED 4.2. CONFIRM ARCHITECT STATION 2 RENOVATION AND BUILD SITE. SET SPECIAL MEETING, WITH TIF V MEETING, FOR ARCHITECT SCOPE PRESENTATION, OCTOBER 5, 2023 AT 6PM CITY HALL Motion: CONFIRM LOCATION FOR AMBULANCE BUILDING TO 1819 S JEFFERSON STREET Motion moved by Mike Weidenburner and motion seconded by Virgil Sheets. 6 AYES, 0 NAYES MOTION PASSED Motion: SPECIAL BOARD MEETING OCTOBER 5TH FOR TIF V AND REED REIFSTECK ARCHITECT SCOPE Motion moved by Mike Weidenburner and motion seconded by Ryan Washkowiak. 6 AYES, 0 NAYES MOTION PASSED 5. PUBLIC WORKS TJ GEORGE GAVE PUBLIC WORKS REPORT 5.1. CHRISTMAS DISPLAY UPDATES WILL APPLY DONATIONS RECIEVED Motion: PURCHASE CHRISTMAS DECORATIONS FOR $3,693.10, MINUS $2,300.00 FROM DONATIONS PREVIOUSLY RECEIVED Motion moved by Virgil Sheets and motion seconded by Scott Mitchell. 6 AYES, 0 NAYES MOTION PASSED 5.2. STREET SWEEPER Motion: PURCHASE STREET SWEEPER FROM KEY EQUIPMENT AND SUPPLY FOR $258,272.00 Motion moved by Scott Mitchell and motion seconded by Bob Finley. 6 AYES, 0 NAYES MOTION PASSED 6. POLICE PHIL BERNARDI GAVE POLICE REPORT 6.1. RAHN EQUIPMENT TWO HAND HELD RADAR DETECTORS $1,942.00 Motion: PURCHASE TWO HAND HELD RADAR DETECTORS $1,942.00 FROM RAHN EQUIPMENT Motion moved by Ryan Washkowiak and motion seconded by Virgil Sheets. 6 AYES, 0 NAYES MOTION PASSED Minutes generated by OnBoard. 2  7. SEWER CHAD KISTLER GAVE SEWER UPDATE AND REPORT 7.1. DIESEL PUMP Motion: PURCHASE DIESEL PUMP AMERICAN EVENT SERVICES FOR $48,550.00 Motion moved by Virgil Sheets and motion seconded by Scott Mitchell. 6 AYES, 0 NAYES MOTION PASSED 7.2. CONFINED SPACE EQUIPMENT Mayor Wear gave authority to purchase under his allowed amount 8. IT DEPARTMENT BRIAN DUNAVAN GAVE IT REPORT 8.1. PROJECTOR FOR COMMUNITY CENTER Motion: PURCHASE PROJECTOR FOR COMMUNITY CENTER FROM AMAZON FOR $1532.08 Motion moved by Ryan Washkowiak and motion seconded by Mike Weidenburner. 6 AYES, 0 NAYES MOTION PASSED 9. CITY ADMINISTRATOR TIFFANY MCCLELLAN GAVE CITY ADMINISTRATOR REPORT 10. TREASURER CASSIDY WARRICK GAVE TREASURER REPORT 11. VILLAGE ENGINEER REVIEW AND APPROVAL OF IEPA LOAN PAPERWORK, PAY ESTIMATES AND CHANGE ORDERS FOR CONTRACTS A/B 12. 12.1. AUTHORIZE ADDITIONAL 218.66 TONS OF ASPHALT FOR GENERAL FUND RIBBE TRUCKING Motion: AUTHORIZE ADDITIONAL 218.66 TONS OF ASPHALT FOR GENERAL FUND RIBBE TRUCKING Motion moved by Mike Weidenburner and motion seconded by Virgil Sheets. 6 AYES, 0 NAYES, MOTION PASSED 12.2. AUTHORIZE MAYOR TO SIGN AND SUBMIT TO IDOT 2023 MFT RIBBE TRUCKING PAY ESTIMATE AND FINAL QUANITY CHANGE ORDER Motion: AUTHORIZE MAYOR TO SIGN AND SUBMIT TO IDOT 2023 MFT RIBBE TRUCKING PAY ESTIMATE AND FINAL QUANITY CHANGE ORDER Motion moved by Ryan Washkowiak and motion seconded by Scott Mitchell. 6 AYES, 0 NAYES MOTION PASSED 12.3. AUTHORIZE RIBBE TRUCKING GENERAL FUND PAY ESTIMATE 1 FOR $239,344.82 Motion: AUTHORIZE RIBBE TRUCKING GENERAL FUND PAY ESTIMATE 1 FOR $239,344.82 Motion moved by Bob Finley and motion seconded by Scott Mitchell. 6 AYES, 0 NAYES MOTION PASSED Minutes generated by OnBoard. 3  12.4. MIDWEST ASPHALT CHANGE ORDER #7 Motion: MIDWEST ASPHALT CONTRACT A CHANGE ORDER #7 Motion moved by Bob Finley and motion seconded by Mike Weidenburner. 6 AYES, 0 NAYES MOTION PASSED 12.5. CURRY PAY ESTIMATE #23 $1,512,787.58 AND IEPA LOAN DISBURSEMENT REQUEST #23 FOR $1,512,787.58 Motion: CURRY PAY ESTIMATE #23 $1,512,787.58 AND IEPA LOAN DISBURSEMENT REQUEST #23 FOR $1,512,787.58 Motion moved by Ryan Washkowiak and motion seconded by Virgil Sheets. 6 AYES, 0 NAYES MOTION PASSED 12.6. MIDWEST ASPHALT Contract A Pay Estimate #7R for $394,731.35 and IEPA Disbursement Motion: MIDWEST ASPHALT Contract A Pay Estimate #7R for $394,731.35 and IEPA Disbursement Motion moved by Scott Mitchell and motion seconded by Virgil Sheets. 6 AYES, 0 NAYES MOTION PASSED 13. RESOLUTION R2023-0921 ADDING WILLIAM WEAR AND CASSIDY WARRICK TO BANK ACCOUNTS Motion: RESOLUTION R2023-0921 ADDING WILLIAM WEAR AND CASSIDY WARRICK TO BANK ACCOUNTS Motion moved by Virgil Sheets and motion seconded by Ryan Washkowiak. 6 AYES, 0 NAYES, MOTION PASSED 14. VARIANCE REQUEST 105 W 8TH ST, TILTON ZONING BOARD APPROVED VARIANCE Motion: APPROVE VARIANCE REQUEST 105 W 8TH ST, TILTON Motion moved by Virgil Sheets and motion seconded by Bob Finley. 6 AYES, 0 NAYES, MOTION PASSED 15. BUILDING INSPECTOR. PAY CHANGE FROM $25.00 AN HOUR TO $50.00 PER CASE Motion: PAY CHANGE FROM $25.00 AN HOUR TO $50.00 PER CASE Motion moved by Virgil Sheets and motion seconded by Ryan Washkowiak. 6 AYES, 0 NAYES, MOTION PASSED 16. CONDEMN 309 CRESTWOOD Motion: CONDEMN 309 CRESTWOOD Motion moved by Ryan Washkowiak and motion seconded by Virgil Sheets. 6 AYES, 0 NAYES, MOTION PASSED Minutes generated by OnBoard. 4 17. NEW TIF DISTRICT TO BE ADJACENT TO TIF I Motion: NEW TIF DISTRICT V Motion moved by Mike Weidenburner and motion seconded by Bob Finley. ADDING LINE DOWN TO JEFFERSON ST, TO INCLUDE AMBULANCE STATION 18. Adoption of A RESOLUTION R2023-0919A PROVIDING FOR A FEASIBILITY STUDY ON THE DESIGNATION OF AREAS AS REDEVELOPMENT PROJECT AREAS Motion: Adoption of A RESOLUTION R2023-0919A PROVIDING FOR A FEASIBILITY STUDY ON THE DESIGNATION OF AREAS AS REDEVELOPMENT PROJECT AREAS Motion moved by Ryan Washkowiak and motion seconded by Mike Weidenburner. 6 AYES, 0 NAYES, MOTION PASSED 19. Adoption of AN ORDINANCE O2023-0921 OF THE VILLAGE OF TILTON, ILLINOIS AUTHORIZING THE ESTABLISHMENT OF TAX INCREMENT FINANCING “INTERESTED PARTIES” REGISTRIES AND ADOPTING REGISTRATION RULES FOR THESE REGISTRIES Motion: Adoption of AN ORDINANCE O2023-0921 OF THE VILLAGE OF TILTON, ILLINOIS AUTHORIZING THE ESTABLISHMENT OF TAX INCREMENT FINANCING “INTERESTED PARTIES” REGISTRIES AND ADOPTING REGISTRATION RULES FOR THESE REGISTRIES Motion moved by Bob Finley and motion seconded by Scott Mitchell. 6 AYES, 0 NAYES, MOTION PASSED 20. Motion to place the Feasibility Study on file (10 days) and to approve sending it to all affected taxing districts Motion: Motion to place the Feasibility Study on file (10 days) and to approve sending it to all affected taxing districts Motion moved by Virgil Sheets and motion seconded by Bob Finley. 6 AYES, 0 NAYES, MOTION PASSED 21. Real Estate Rebates for TIF Agreements to be paid out of respective TIF's Motion: REAL ESTATE REBATES FOR TIF AGREEMENTS Motion moved by Mike Weidenburner and motion seconded by Virgil Sheets. 6 AYES, 0 NAYES, MOTION PASSED 22. NEW BILLBOARD AGREEMENT Motion: RELOCATION AGREEMENT WITH LAMAR SIGNS Motion moved by Mike Weidenburner and motion seconded by Virgil Sheets. 6 AYES, 0 NAYES, MOTION PASSED Minutes generated by OnBoard. 5 23. BILLBOARD MOVING COST FOR DEVELOPMENT Motion: APPROVE QUOTE FOR BILLBOARD MOVE Motion moved by Mike Weidenburner and motion seconded by Bob Finley. 6 AYES, 0 NAYES, MOTION PASSED 24. AGREEMENT WITH CULVER'S AND TIF OPINION Motion: 60% BACK ON TIFF, REAL TAXES UP TO $150K FOR 10 YEARS, PLUS SALES TAX REBATE 50% FOR 5 YEARS UP TO $300K Motion moved by Virgil Sheets and motion seconded by Ryan Washkowiak. 6 AYES, 0 NAYES MOTION PASSED 25. TIF OPINION ON BANK $50, 000.00 GRANT ON COMPLETION OF BUILDING Motion: $50, 000.00 UP FRONT ON COMPLETION OF BUILDING Motion moved by Ryan Washkowiak and motion seconded by Scott Mitchell. 6 AYES, 0 NAYES, MOTION PASSED 26. TIF OPINION ON RESTAURANT Motion: $100,000.00 UPON COMPLETION OF PROJECT PLUS 50% SALES TAX REBATE FOR 5 YEARS UP TO $300,000.00 Motion moved by Virgil Sheets and motion seconded by Bob Finley. 6 AYES, 0 NAYES, MOTION PASSED 27. EXECUTIVE SESSION (IF NEEDED) -PERSONNEL/PROPERTY 5 ILCS 120/2 Motion: ADJOURN TO EXECUTIVE SESSION Motion moved by Ryan Washkowiak and motion seconded by Virgil Sheets. 6 AYES, 0 NAYES, MOTION PASSED Motion: RETURN FROM EXECUTIVE SESSION Motion moved by Mike Weidenburner and motion seconded by Virgil Sheets. 6 AYES, 0 NAYES, MOTION PASSED Motion: ALLOW VILLAGE ADMINISTRATOR NEGOTIATE PURCHASE OF 1313 GEORGETOWN RD Motion moved by Ryan Washkowiak and motion seconded by Bob Finley. 6 AYES, 0 NAYES, MOTION PASSED Motion: PURCHASE 340 MYERS FOR $800 BACK TAXES Motion moved by Ryan Washkowiak and motion seconded by Scott Mitchell. 6 AYES, 0 NAYES, MOTION PASSED Minutes generated by OnBoard. 6 28. ADJOURN Motion: MOTION TO ADJOURN Motion moved by Ryan Washkowiak and motion seconded by Virgil Sheets. 6 AYES, 0 NAYES, MOTION PASSED Minutes generated by OnBoard. 7