City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, November 7, 2016 6:30 PM Regular Meeting T-M School Board of Education Meeting Chambers 3594 N. Snyder Road, Trotwood, Ohio City Council City Council Meeting Minutes November 7, 2016 I. Call to Order - Mayor Mary A. McDonald Mayor McDonald called the meeting to order at 6:30pm. II. Invocation by Pastor Norman J. Scearce III III. Pledge of Allegiance IV. Roll Call: Clerk of Council Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Rap Hankins, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr. and Councilmember Scotty A. Sly Sr. V. Motion to Approve the Agenda Mayor McDonald requested a motion to approve the agenda. A motion to approve was made by Councilmember Hankins. The motion was seconded by Vice-Mayor Gales and passed unanimously. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. VI. VISITORS AND COMMUNICATIONS: To comment on any topic on the agenda, please fill out a Speaker Form and return it to the Clerk of Council BEFORE the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Citizen comments on the 'Public Hearing' portion of the meeting will be accepted at the appropriate time during the meeting. Lars Beavers of 853 Miller Avenue shared his concerns about needing speed bumps on Miller Avenue due to speeding and fatalities. He also shared his concerns with Summit Square Apartment and the need to clean up around there. Mayor McDonald asked Mr. Beavers to speak to City Manager Pope after the meeting to address his concerns. VII. Special Presentations and Recognitions A. Oath of Office for Police Officer Zachary Miller B. Oath of Office for Police Officer Jesse Jenk C. Oath of Office for Police Officer Julian Peasant D. Oath of Office for Police Auxiliary Officer Sterling Jones City of Trotwood Page 1 City Council Meeting Minutes November 7, 2016 E. Mr. Karlos E. Marshall, MS Ed, Founder & President of The Conscious Connect - Literacy Initiative “The Root” promoting cultural awareness and identiy development, while closing the opportunity gap to increase reading comprehensive utilizing #EndBookDeserts in all beauty & barber shops at seven (7) locations in the City of Trotwood. Attachments: PR069-16 The Root Vision Mr. Karlos Marshall shared about his organization The Conscious Connect and their mission to help with reading throughout the community. VIII. Motion to Approve the Consent Agenda Mayor McDonald requested a motion to approve the consent agenda. Councilmember Sly made the motion and Councilmember Hankins seconded and the motion unanimously passed. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. A. Approval of the Workshop Meeting Minutes for Monday, September 19, 2016 Attachments: Meeting Minutes Sept 19, 2016 Workshop Hastings B. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 6 HILLGARD SREET (PARCEL ID H33 00206 0019) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-74_6 HILLGARD SREET (PARCEL ID H33 00206 0019) 9-6-16.docx 6 Hillgard submission package C. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 3 W. SUNRISE AVENUE (PARCEL ID H33 00307 0003) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: 3 W Sunrise Package 3 W. SUNRISE AVENUE (PARCEL ID H33 00307 0003) RESOLUTION D. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 47 W. City of Trotwood Page 2 City Council Meeting Minutes November 7, 2016 TROTWOOD BOULEVARD (PARCEL ID H33 00412 0005) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: 47 W. TROTWOOD BOULEVARD (PARCEL ID H33 00412 0005) RESOLUTION 47 W Trotwood Blvd Package E. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 18 MARIO DRIVE (PARCEL ID H33 00108 0010) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-100 _18 MARIO DRIVE FORECLOSURE 11-7-16 18 Mario Dr Package F. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 113 RIO GRANDE DRIVE (PARCEL ID H33 00109 0011) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-101 _113 RIO GRANDE FORECLOSURE 11-7-16 113 Rio Grande Package G. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 38 WHISPERING DRIVE (PARCEL ID H33 00117 0011) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-102___38 WHISPERING DR FORECLOSURE 11-7-16 38 Whispering Drive Package H. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 405 STUCKHARDT ROAD (PARCEL ID H33 00401 0021) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-103 __405 Stuckhardt Foreclosure 11-7-16 405 Stuckhardt Rd Package City of Trotwood Page 3 City Council Meeting Minutes November 7, 2016 I. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 5101 WEDDINGTON DRIVE (PARCEL ID H33 0113 0008) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-104_5101 WEDDINGTON DRI FORECLOSURE 11-7-16 5101 Weddington Dr Package J. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 5615 DENLINGER ROAD (PARCEL ID H33 02102 0059) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-105_ 5615 DENLINGER RD FORECLOSURE 11-7-16 5615 Denlinger Road Package K. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 3696 MANDALAY DRIVE (PARCEL ID H33301310 0012) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R16-106___3696 MANDALAY FORECLOSURE 11-7-2016 3696 Mandalay Package IX. Public Hearings/Ordinances Mayor - Motion to open the public portion of this meeting. If there are citizens who would like to speak on the Ordinance, please stand and raise your right hand for Mayor McDonald to swear you in. Mayor McDonald requested a motion to open the public hearing. Vice-Mayor Gales made the motion. Councilmember Sly seconded and the motion passed unanimously. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. A. AN ORDINANCE TRANSFERRING THE DEED FOR THE PROPERTY AT E. MAIN STREET (PARCEL ID’s: H33 00102 0009; City of Trotwood Page 4 City Council Meeting Minutes November 7, 2016 H33 00102 0007), TROTWOOD, OHIO FROM THE CITY OF TROTWOOD TO THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION AND DECLARING AN EMERGENCY. Attachments: OR32-16 ORDINANCE DEED TRANSFER E MAIN STREET TO C E Main St Transfer Ordinance Package 11 07 2016 public hearing notice The Clerk read the caption. City Manager Pope said this ordinance is for the transfer of two parcels currently owned by the city to the Trotwood Community Improvement Corporation. Mayor McDonald requested a motion for OR32-16 as an emergency. A motion to approve as an emergency was made by Councilmember Vaughn. The motion was seconded by Councilmember Sly and unanimously passed. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. B. AN ORDINANCE ESTABLISHING APPROPRIATIONS FOR CURRENT EXPENSES AND EXPENDITURES OF THE CITY OF TROTWOOD, STATE OF OHIO, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2017 AND THROUGH DECEMBER 31, 2017. Attachments: OR35-16_ BUDGET FOR YEAR 2017 REGULAR MTG 11-7-2016 OR35-16_ SCHEDULE OF 2017 ANNUAL APPROPRIATIONS News Release Nov 1 2016_2017 Budget Workshop Meeting The Clerk read the caption. City Manager Pope said this ordinance is for the 2017 Fiscal Year Budget. Mayor McDonald requested a motion for OR35-16. A motion to approve was made by Councilmember Hankins. The motion was seconded by vice-Mayor Gales and unanimously passed. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. C. AN ORDINANCE AMENDING ORDINANCE OR25-15, THE ANNUAL REAPPROPRIATION FOR CURRENT EXPENSE AND EXPENDITURES OF THE CITY OF TROTWOOD, STATE OF OHIO FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2016 THROUGH DECEMBER 31, 2016 AND DECLARE AN EMERGENCY Attachments: OR36-16 AMENDED OR25-15 ANNUAL 2016 REAPPROPRIATION 11-7-16 EMERGENCY.doc OR36 - 16 SCHEDULE OF REAPPROPRIATIONS for 2016_11-7-16 The Clerk read the caption. City Manager Pope invited Finance Director Chris Peeples to discuss this ordinance amendment. Mr. Peeples shared that it was to purchase a new medic after one was damaged recently. Mayor McDonald requested a motion for OR36-16 as an emergency. A motion to approve as an emergency was made by Councilmember Sly. The motion was seconded by City of Trotwood Page 5 City Council Meeting Minutes November 7, 2016 Vice-Mayor Gales and unanimously passed. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. X. Motion to Close the Public Hearing Mayor McDonald requested a motion to close the public hearing. Councilmember Hankins made the motion. Councilmember Finley seconded the motion and it was unanimously passed. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. XI. Resolutions A. A RESOLUTION AUTHORIZING THE CITY MANAGER TO DECLARE CERTAIN OBSOLETE AND/OR SURPLUS POLICE VEHICLES AND EQUIPMENT AS NO LONGER NEEDED FOR A PUBLIC PURPOSE AND AUTHORIZING SAID PROPERTY FROM THE TROTWOOD POLICE DEPARTMENT TO BE SOLD TO LOCAL AUTO SALVAGE COMPANIES. Attachments: R16-107_ Resolution Police Surplus or Obsolete Equipment_2 R16-107 Disposal of Unserviceable Vehicles 11-7-16 The Clerk read the caption. City Manager Pope invited Police Chief Erik Wilson to speak on this this resolution. Chief Wilson explained that this resolution was to declare a few of the Police vehicles and equipment as obsolete and/or surplus. Mayor McDonald requested a motion for R16-107. A motion to approve was made by Councilmember Sly. The motion was seconded by Councilmember Hankins and unanimously passed. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. B. A RESOLUTION AUTHORIZING THE CITY MANAGER TO DECLARE CERTAIN OBSOLETE AND/OR SURPLUS FIRE & RESCUE AND EQUIPMENT AS NO LONGER NEEDED FOR A PUBLIC PURPOSE AND AUTHORIZING SAID PROPERTY FROM THE TROTWOOD FIRE & RESCUE DEPARTMENT TO BE SOLD ON GOVDEALS.COM OR PROPERTYROOM.COM. Attachments: R16-109_ Resolution Fire & Rescue Surplus or Obsolete Equipment.doc R16-109 Fire Equip Surplus 11-7-2016 The Clerk read the caption. City Manager Pope invited Fire and Rescue Chief City of Trotwood Page 6 City Council Meeting Minutes November 7, 2016 Steve Milliken to speak on this this resolution. Chief Milliken explained that this resolution was to declare a few items of the fire and Rescue equipment as obsolete and/or surplus. Mayor McDonald requested a motion for R16-109. A motion to approve was made by Councilmember Hankins. The motion was seconded by Vice-Mayor Gales and unanimously passed. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. C. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PENNCARE FOR THE PURCHASE OF ONE (1) 2016 FORD F-450 XLT 4X4 TYPE I MEDIX AMBULANCE IN AN AMOUNT NOT TO EXCEED $187,534.00. Attachments: R16-110___Resolution for purchase of new ambulance (00847808xA06A8).docx Details Ambulance 0919 2017ambulancereplacementproposal.pdf The Clerk read the caption. City Manager Pope explained that this resolution was to purchase a new medic for Fire and Rescue. Mayor McDonald requested a motion for R16-110. A motion to approve was made by Councilmember Hankins. The motion was seconded by Vice-Mayor Gales and unanimously passed. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. D. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO A CULTURAL PROJECT COOPERATIVE USE AGREEMENT WITH THE STATE OF OHIO ACTING BY AND THROUGH THE OHIO FACILITIES CONSTRUCTION COMMISSION FOR GRANT FUNDS Attachments: R16-111_Resolution for OFCC Grant (00848114xA06A8) R16-111_CULTURAL PROJECT COOPERATIVE USE AGRMT_4000 LAKE CENTER DRIVE TCCAC The Clerk read the caption. City Manager Pope explained that this resolution was to enter into an agreement with the Ohio Facilities Construction Commission to receive the grant funds from the state of Ohio totaling $250,000. Mayor McDonald requested a motion for R16-111. A motion to approve was made by Councilmember Hankins. The motion was seconded by Councilmember Sly and unanimously passed. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. XII. Old & New Business City of Trotwood Page 7 City Council Meeting Minutes November 7, 2016 a. Mayor McDonald: To schedule an appointment with the Mayor, contact David Young Deputy Clerk of Council at 937-854-7212 between the hours of 8am-5pm Monday-Friday. Mayor McDonald reminded everyone to vote on Election Day. She also talked about the charter changes that will be on the ballot and explained there aren't major changes. b. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilitizing your email address or mobile phone. City Manager Pope shared about their visit to see the progress at Specialty Manufacturing. He also spoke about the workforce development plan that Mayor McDonald is working on with Miami Valley Career Technology Center in reference to the $1.3 million dollars in infrastructure improvement coming to the city soon. c. Council Members Councilmember Sly shared about the Harvest Walk and how much fun he had passing out candy. Councilmember Kelley stated he was excited to have this election over. He also shared that he was glad to see the new officers join the team. Councilmember Vaughn talked about the excitement that the Trotwood Community Improvement Corporation not be receiving budgeted money from the city for 2017. Vice-Mayor Gales said she enjoyed the Harvest Walk as well. Councilmember Finley thanked everyone for the support during this time as she lost her brother in law and her pastor. She shared her excitement about the workforce development plan that the Mayor is working on. She asked about the timeline for the new dialysis center at the old Bob Evans. She ended with the announcement that Vic's Shoe Repair is closing and there will be a small event. Councilmember Hankins talked about the budget process and how we have had a balanced budget for the last two years. Mayor McDonald shared about the Mayors Roundtable with Congressman Turner and other Mayor's in his district. d. Staff Reports XIII. Motion to Adjourn Mayor McDonald requested a motion to adjourn. A motion to adjourn was made by Vice-Mayor Gales. The motion was seconded by Councilmember Finley and unanimously passed. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Sly Sr. City of Trotwood Page 8