City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, February 6, 2017 6:30 PM T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road, Trotwood, Ohio City Council City Council Meeting Minutes February 6, 2017 I. Call to Order - Mayor Mary A. McDonald Mayor McDonald called the meeting to order at 6:30pm. Guests Present: Steven Champion, Dave Norvell, Tom Grady, John and Patricia Jenkins, John Fecke, Janet Foote, Carrie Faney, Irene Wade, Sister Mary Garke, Sister Joan DeChristopher, Waldo Littlejohn, Janice Chinn, Jay Young Staff Present: City Manager Quincy Pope, Deputy City Manager Stephanie Kellum, Deputy Clerk of Council David Young, Brenda Blauser, Chief Rick Haacke, Chief Erik Wilson, Johnny McClusky, Chris Peeples, Fred Burkhardt, Jeannie Peyton, Donna Bowman, Mark Pridemore, Adrian Roebuck, Eric Baxter II. Pledge of Allegiance III. Invocation: Elder Norman J. Scearce III IV. Roll Call: Deputy Clerk of Council Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Rap Hankins, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr. and Councilmember James D. Williams II V. Motion to Approve the Agenda Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this be approve the agenda as submitted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Presentations PRESENTATION TO TROTWOOD CITY COUNCIL INTRODUCING THE NEW PUBLIC WORKS EMPLOYEES. VI. VISITORS AND COMMUNICATIONS: To comment on any topic NOT on the agenda, please fill out a Speaker Form and return it to the Clerk of Council BEFORE the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Citizen comments on the 'Public Hearing' portion of the meeting will be accepted at the appropriate time during the meeting. City of Trotwood Page 1 City Council Meeting Minutes February 6, 2017 VII. Motion to Approve the Consent Agenda Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this be approved on the Consent Agenda. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 3598 NEVADA AVE (H33301009 0089) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-14 R17-14 attachment This Resolution was approved Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 3645 NEVADA AVE (H33301009 0118) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-15 R17-15 attachment Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 3725 MARLIN AVE (H33301009 0067) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. City of Trotwood Page 2 City Council Meeting Minutes February 6, 2017 Attachments: R17-16 R17-16 attachment Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4117 ANNAPOLIS AVE (H33300913 0199) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-17 R17-17 attachment Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4201 CURUNDU AVE (H33301015 0008) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-18 R17-18 attachment Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4224 MELGROVE AVE (H33301015 0061) IN ACCORDANCE WITH CHAPTER 5722 OF THE City of Trotwood Page 3 City Council Meeting Minutes February 6, 2017 OHIO REVISED CODE. Attachments: R17-19 R17-19 attachment Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4239 REDONDA LN (H33301015 0091) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-20 R17-20 attachment Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4301 NEVADA AVE (H33301317 0002) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-21 R17-21 attachment Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4302 ANNAPOLIS AVE City of Trotwood Page 4 City Council Meeting Minutes February 6, 2017 (H33300912 0065) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-22 R17-22 attachment Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4337 NEVADA AVE (H33300912 0029) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-23 R17-23 attachment Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4377 CURUNDU AVE (H33301010 0015) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-24 R17-24 attachment Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE City of Trotwood Page 5 City Council Meeting Minutes February 6, 2017 TAX-DELINQUENT LAND KNOWN AS 4416 ANNAPOLIS AVE (H33300912 0050) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-25 R17-25 attachment Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4575 CURUNDU AVE (H33301010 0001) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-26 R17-26 attachment Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Vaughn, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II VIII. Public Hearings/Ordinances IX. Motion to Open the Public Hearing At this time the Mayor will acknowledge any visitors who have completed the Speaker Form who wish to comment on the Public Hearing. You will be asked to stand and be sworn in.Then you will be invited to the microphone, state your name and address before proceeding with your comments. You will have three (3) minutes to speak. Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Finley, that this be open the public portion of this meeting. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II City of Trotwood Page 6 City Council Meeting Minutes February 6, 2017 A. AN ORDINANCE BY THE TROTWOOD CITY COUNCIL CREATING A NEW ACCOUNTING FUND NO. 610 FOR THE COMMUNITY AND CULTURAL ARTS CENTER. Attachments: OR02-17 01.31.2017 Fund Mayor McDonald requests a motion on this item. A motion was made by Councilmember Vaughn, seconded by Councilmember Finley, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II B. AN ORDINANCE BY THE TROTWOOD CITY COUNCIL CREATING A NEW ACCOUNTING FUND NO. 401 FOR GENERAL CAPITAL IMPROVEMENTS. Attachments: OR03-17 01.31.2017 Fund 2 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Finley, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II C. AN ORDINANCE BY THE TROTWOOD CITY COUNCIL REPEALING OLD SECTION 1123.02 “DEFINITIONS” AND ENACTING NEW SECTION 1123.02 “DEFINITIONS” AND DECLARING AN EMERGENCY. Attachments: OR04-17 OR04-17 attachment 01.31.2017 p and z 1 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Williams II, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II AN ORDINANCE BY THE TROTWOOD CITY COUNCIL REPEALING OLD SECTION 1133.04 “SPECIAL STANDARDS AND CONSIDERATIONS” AND ENACTING NEW SECTION 1133.04 “SPECIAL STANDARDS AND CONSIDERATIONS” AND DECLARING AN EMERGENCY. City of Trotwood Page 7 City Council Meeting Minutes February 6, 2017 Attachments: OR05-17 OR05-17 attachment 01.31.2017 p and z 2 Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Williams II, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II AN ORDINANCE BY THE TROTWOOD CITY COUNCIL REPEALING OLD SECTION 1181.05 “PARKING SPACE REQUIREMENTS” AND ENACTING NEW SECTION 1181.05 “PARKING SPACE REQUIREMENTS” AND DECLARING AN EMERGENCY. Attachments: OR06-17 OR06-17 attachment 01.31.2017 p and z 3 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II AN ORDINANCE BY THE TROTWOOD CITY COUNCIL REPEALING OLD APPENDIX B “SCHEDULE OF PERMITTED AND CONDITIONAL USES BY DISTRICT” AND ENACTING NEW APPENDIX B “SCHEDULE OF PERMITTED AND CONDITIONAL USES BY DISTRICT” AND DECLARING AN EMERGENCY. Attachments: OR07-17 OR07-17 attachment 01.31.2017 p and z 4 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Kelley, Jr., seconded by Councilmember Williams II, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II AN ORDINANCE BY THE TROTWOOD CITY COUNCIL REPEALING OLD SECTION 1185.06 “TEMPORARY SIGNS (ADDITIONAL PERMITTED)” AND ENACTING NEW SECTION 1185.06 “TEMPORARY SIGNS (ADDITIONAL PERMITTED)” AND DECLARING City of Trotwood Page 8 City Council Meeting Minutes February 6, 2017 AN EMERGENCY. Attachments: OR08-17 OR08-17 attachment 01.31.2017 p and z 5 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Vaughn, seconded by Vice Mayor Gales, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II Motion to Close the Public Hearing Mayor McDonald requests a motion on this item. A motion was made by Councilmember Finley, seconded by Vice Mayor Gales, that this be close the public portion of this meeting. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II X. Resolutions A. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE OHIO DEPARTMENT OF TRANSPORTATION (ODOT) FOR THE RENEWAL OF THE MUNICIPAL BRIDGE INSPECTION SERVICES, KNOWN AS THE STATEWIDE MUNICIPAL BRIDGE INSPECTION PROGRAM 2, PID NO. 102554, IN THE CITY OF TROTWOOD. Attachments: R17-13 R17-13 attachment R17-13 attachment b Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Hankins, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO SIGN AN UPDATED MUTUAL AID AGREEMENT WITH NUMEROUS POLICE FORCES IN MONTGOMERY COUNTY AND OTHER SURROUNDING COUNTIES FOR THE PROVISION OF POLICE PROTECTION. City of Trotwood Page 9 City Council Meeting Minutes February 6, 2017 Attachments: R17-27 R17-27 attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Finley, seconded by Councilmember Williams II, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II XI. Staff Reports APPLICATION FOR TRANSFER OF LIQUOR PERMIT, CHANGE NO. 1986805 - KALM INC, DBA DAYTON CENTER COURTS, 4801 SALEM AVENUE, TROTWOOD, OHIO 45416 TO LIQUOR PERMIT NO. 2812133 - FORCE INDOOR SPORTS DAYTON LLC, DBA FORCE SPORTS DAYTON, 4801 SALEM AVENUE, TROTWOOD, OH 45416. MOTION IS REQUESTED TO ACCEPT WITHOUT COMMENT. Attachments: 02.06.2017 Liquor Permit Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II XII. Old & New Business City Manager: Remember to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilizing your email address or mobile phone. Council Member's Board & Commission Reports Mayor: To schedule an appointment with the Mayor, contact David Young, Deputy Clerk of Council at 937.854.7212 between the hours of 8 am - 5 p.m. XIII. Motion to Adjourn Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this be adjourned. The motion carried by the following vote: City of Trotwood Page 10 City Council Meeting Minutes February 6, 2017 Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II City of Trotwood Page 11