City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, December 4, 2017 6:30 PM T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road, Trotwood, Ohio City Council City Council Meeting Minutes December 4, 2017 I. Call to Order: Mayor Mary A. McDonald Mayor McDonald called the meeting to order at 6:30pm. Guests Present: Mattie Clay, John & Pat Jenkins, Tyna Brown, Marie Battle, Sister Mary Garke, Yvette Page, Tom Grady, Janice Chinn, John Fecke Staff Present:City Manager Quincy Pope, Deputy Clerk of Council David Young, Law Director Steve McHugh, Staphanie Kellum, Jeannie Peyton, Cheryl Wheeler, Chief Erik Wilson, Chief Rick Haacke, Chris Peeples, Donna Bowman, Fred Burkhardt II. Invocation: Daria Dillard Stone III. Pledge of Allegiance IV. Roll Call: Deputy Clerk of Council Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Rap Hankins, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr. and Councilmember James D. Williams II V. Motion to Approve the Agenda Mayor McDonald requests a motion on this item with the deletion of Resolution A from the agenda. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this be approve the agenda as submitted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II VI. Motion to enter in Executive Session in accordance with City Charter Section 121.22 meeting exceptions to discuss collective bargaining. Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II VII. Motion to Adjourn the Executive Session Mayor McDonald requests a motion on this item. A motion was made by Councilmember Kelley, Jr., seconded by Councilmember Finley, that this be return to Regular Meeting Agenda. The motion carried by the following vote: City of Trotwood Page 1 City Council Meeting Minutes December 4, 2017 Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II VIII. Visitors & Communications: To make a comment to City Council, please fill out a Speaker Form and return it to the Clerk of Council before the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. IX. Motion to Approve the Consent Agenda Mayor McDonald requests a motion on this item. A motion was made by Councilmember Vaughn, seconded by Councilmember Finley, that this be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A. A MOTION TO APPROVE THE MEETING MINUTES OF SEPTEMBER 5, 2017 Attachments: 09.05.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Vaughn, seconded by Councilmember Finley, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II B. A MOTION TO APPROVE THE MEETING MINUTES OF SEPTEMBER 18, 2017 Attachments: 09.18.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Vaughn, seconded by Councilmember Finley, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II D. A MOTION TO APPROVE THE MEETING MINUTES OF NOVEMBER 6, 2017 Attachments: 11.06.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Vaughn, seconded by Councilmember Finley, that this Staff Report be read and filed. The motion carried by the following vote: City of Trotwood Page 2 City Council Meeting Minutes December 4, 2017 Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II E. A MOTION TO APPROVE THE MEETING MINUTES OF NOVEMBER 20, 2017 Attachments: 11.20.2017 Minutes Mayor McDonald requests a motion on this item. A motion was made by Councilmember Vaughn, seconded by Councilmember Finley, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II F. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 1571 GRAHAM PL (PARCEL ID H33 01120 0006) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-32 R17-32 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Vaughn, seconded by Councilmember Finley, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II G. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4444 ENGLEKA CT (PARCEL ID H33301224 0014) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-129 R17-129 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Vaughn, seconded by Councilmember Finley, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II City of Trotwood Page 3 City Council Meeting Minutes December 4, 2017 H. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4452 ENGLEKA CT (PARCEL ID H33301224 0013) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-130 R17-130 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Vaughn, seconded by Councilmember Finley, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II I. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4460 ENGLEKA CT (PARCEL ID H33301224 0012) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R17-131 R17-131 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Vaughn, seconded by Councilmember Finley, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II X. Motion to Open the Public Hearings If you wish to make a comment on the Public Hearing Portion of the meeting please stand and be sworn-in. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Williams II, that this be open the public portion of this meeting. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II A. AN ORDINANCE BY TROTWOOD CITY COUNCIL AMENDING THE City of Trotwood Page 4 City Council Meeting Minutes December 4, 2017 OFFICIAL ZONING MAP OF THE CITY OF TROTWOOD, OHIO, FOR THE PROPERTY LOCATED AT 701 WEST MAIN STREET PARCEL IDS H33-00609-0013, 0022, 0039, 0042, H33-00308-0044 ON APPROXIMATELY 16.5 ACRES FROM “R-PUD” RESIDENTIAL PLANNED UNIT DEVELOPMENT ZONING DISTRICT TO “B-PUD” BUSINESS PLANNED UNIT DEVELOPMENT ZONING DISTRICT. Attachments: OR33-17 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Vaughn, seconded by Councilmember Hankins, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II B. AN ORDINANCE BY TROTWOOD CITY COUNCIL APPROVING A SPECIFIC SITE PLAN FOR THE PROPERTY LOCATED AT 701 WEST MAIN STREET PARCEL IDS H33-00609-0013, 0022, 0039, 0042, H33-00308-0044 ON APPROXIMATELY 16.5 ACRES. Attachments: OR34-17 OR34-17 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Williams II, seconded by Councilmember Finley, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II C. AN ORDINANCE BY TROTWOOD CITY COUNCIL AMENDING ORDINANCE NO. 15-17 REVISING CERTAIN WAGE SCALES FOR CERTAIN PART TIME, NON-UNION EMPLOYEES OF THE CITY OF TROTWOOD, OHIO AND DECLARING AN EMERGENCY. Attachments: OR35-17 Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Hankins, that this Ordinance be adopted. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II XI. Motion to Close the Public Hearings Mayor Cameron requests a motion on this item. A motion was made by Councilmember Williams II, seconded by Vice Mayor Gales, that this be close the public portion of this meeting. The motion carried by the following vote: City of Trotwood Page 5 City Council Meeting Minutes December 4, 2017 Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II XII. Resolutions A. A RESOLUTION BY TROTWOOD CITY COUNCIL APPOINTING FIVE (5) MEMBERS TO THE COMPENSATION BOARD. Attachments: R17-132 B. A RESOLUTION BY TROTWOOD CITY COUNCIL REQUESTING AN ADVANCE OF TAXES COLLECTED FOR THE CITY OF TROTWOOD, FOR TAX YEAR 2017 FROM THE MONTGOMERY COUNTY AUDITOR’S OFFICE Attachments: R17-133 2017 Tax Year Advance Request Form Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Williams II, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II C. A RESOLUTION BY TROTWOOD CITY COUNCIL ACCEPTING THE BID OF OUTDOOR ENTERPRISE, LLC FOR THE JOHN WOLFE PARK SPLASH PAD (PROJECT NO. 2017-01) AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH OUTDOOR ENTERPRISE, LLC FOR THE JOHN WOLFE PARK SPLASH PAD (PROJECT NO. 2017-01) AT A COST OF $155,964.70 PLUS A CONTINGENCY AMOUNT OF TEN PERCENT (10%) OF THE CONTRACT PRICE OR $15,596.47 FOR AN AMOUNT NOT TO EXCEED $171,561.17. Attachments: R17-134 R17-134 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Councilmember Williams II, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II D. A RESOLUTION BY TROTWOOD CITY COUNCIL ACCEPTING THE BID OF OUTDOOR ENTERPRISE, LLC FOR THE JOHN WOLFE PARK City of Trotwood Page 6 City Council Meeting Minutes December 4, 2017 DAM REPLACEMENT (PROJECT NO. 2017-04) AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH OUTDOOR ENTERPRISE, LLC FOR THE JOHN WOLFE PARK DAM REPLACEMENT (PROJECT NO. 2017-04) AT A COST OF $260,452.00 PLUS A CONTINGENCY AMOUNT OF TEN PERCENT (10%) OF THE CONTRACT PRICE OR $26,045.20 FOR AN AMOUNT NOT TO EXCEED $286,497.20. Attachments: R17-135 R17-135 Attachment Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Williams II, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II E. A RESOLUTION BY TROTWOOD CITY COUNCIL ACCEPTING THE BID OF FINFROCK CONSTRUCTION CO., INC. FOR THE OLDE TOWN WATER MAIN PROJECT (PROJECT NO. 2017-06) AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH FINFROCK CONSTRUCTION CO., INC. FOR THE OLDE TOWN WATER MAIN PROJECT (PROJECT NO. 2017-06) AT A COST OF $839,000.00 PLUS A CONTINGENCY AMOUNT OF TEN PERCENT (10%) OF THE CONTRACT PRICE OR $83,900.00 FOR AN AMOUNT NOT TO EXCEED $922,900.00. Attachments: R17-136 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Williams II, seconded by Vice Mayor Gales, that this Default File Type be read and filed. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II F. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN ECONOMIC DEVELOPMENT/GOVERNMENT EQUITY (ED/GE) PROGRAM PROJECT AGREEMENT WITH MONTGOMERY COUNTY TO RECEIVE $80,000.00 IN GRANT FUNDING AWARDED TO THE CITY OF TROTWOOD FROM THE MONTGOMERY COUNTY’S PRIMARY ECONOMIC DEVELOPMENT FUND TO PROVIDE FUNDING SUPPORT FOR EPIX TUBE DEVELOPMENT IN THE CITY OF TROTWOOD. Attachments: R17-137 City of Trotwood Page 7 City Council Meeting Minutes December 4, 2017 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Finley, seconded by Councilmember Williams II, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II G. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MONTGOMERY COUNTY, OHIO FOR THE PURPOSE OF PURCHASING A TERRORISM WARNING DEVICE. Attachments: R17-138 Warning Siren notice.docx Mayor McDonald requests a motion on this item. A motion was made by Councilmember Vaughn, seconded by Vice Mayor Gales, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II H. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH STRYKER SALES CORPORATION, THROUGH IT’S MEDICAL DIVISION FOR THE PURCHASE OF SIX (6) AMBULANCE COT LOADING SYSTEMS AND ASSOCIATED ACCESSORIES IN AN AMOUNT NOT TO EXCEED $162,657.10. Attachments: R17-139 Stryker Bid packet.pdf Mayor McDonald requests a motion on this item. A motion was made by Councilmember Finley, seconded by Councilmember Vaughn, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II I. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO A FIRST AMENDMENT TO LEASE AGREEMENT WITH RED SPIRES ASSET SUB, LLC. Attachments: R17-140 R17-140 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Williams II, seconded by Vice Mayor Gales, that this Resolution be approved. The motion carried by the following vote: City of Trotwood Page 8 City Council Meeting Minutes December 4, 2017 Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II J. A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO SIGN THE RELEASE OF MORTGAGE FOR A MORTGAGE IN THE ORIGINAL PRINCIPAL AMOUNT OF $37,500.00 GIVEN BY KATHLEEN HAAS, ET AL. Attachments: R17-141 R17-141 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Finley, seconded by Councilmember Williams II, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II K. A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF TROTWOOD, OHIO AND THE OHIO PATROLMEN’S BENEVOLENT ASSOCIATION FOR THE PERIOD OF JANUARY 1, 2018 THROUGH DECEMBER 31, 2018. Attachments: R17-142 R17-142 Attachment Mayor McDonald requests a motion on this item. A motion was made by Councilmember Williams II, seconded by Councilmember Hankins, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II XIII. Old & New Business a. Mayor: To schedule an appointment with the Mayor, contact David Young 937.854.7212 between the hours of 8 am - 5 p.m. c. Council Members b. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilizing your email address or mobile phone. City of Trotwood Page 9 City Council Meeting Minutes December 4, 2017 XIV. Motion to Adjourn Mayor McDonald requests a motion on this item. A motion was made by Councilmember Hankins, seconded by Vice Mayor Gales, that this be adjourned. The motion carried by the following vote: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Williams II City of Trotwood Page 10