City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, January 8, 2018 6:30 PM T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road, Trotwood, Ohio City Council Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Council Member Charles Ron Vaughn Council Member Rhonda C. Finley Council Member Robert L. Kelley, Jr. Council Member Tyna R. Brown Council Member Yvette Page David Young, Clerk of Council City Council Meeting Minutes January 8, 2018 I. Call to Order: Mayor Mary A. McDonald Mayor McDonald called the meeting to order at 6:30pm. Guests Present: Anita Schmaltz, Angela Battle, Wanda Lander, Leteah Johnson, Steve Champion, Sandra Johnson, Boyd Hastings, Sharron Williams, Myra Bozeman, Linda Marshall, Janet Foote, Anthony Page, James Williams II, George Tyler, John Fecke Staff Present: Deputy City Manager Stephanie Kellum, Deputy Clerk of Council David Young, Law Director Steve McHugh, Cheryl Wheeler, Jeannie Peyton, Erik Wilson, Chris Peeples, Rick Haacke, Donna Bowman, Brandon Barnett, Fred Burkhardt II. Invocation: Elder Norman J. Scearce III III. Pledge of Allegiance IV. Roll Call: Deputy Clerk of Council Present: 7 - Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr., Councilmember Yvette Page, Councilmember Tyna R. Brown, Vice Mayor Bettye L. Gales, Mayor Mary A. McDonald and Councilmember Charles Ron Vaughn V. Motion to Approve the Agenda Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Brown, that this be approve the agenda as submitted. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn VI. Visitors & Communications: To make a comment to City Council, please fill out a Speaker Form and return it to the Clerk of Council before the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Trotwood-Madison School Board President Denise Moore shared her excitement to be working in collaboration with the City of Trotwood to make the city as best as we can. Anita Schmaltz shared her concerns regarding the city logo as well as the Trotwood Community and Cultural Arts Center renovation. VII. Presentations City of Trotwood Page 1 City Council Meeting Minutes January 8, 2018 PR01-18 A PRESENTATION REGARDING THE CITY COUNCIL BOARD AND COMMISSION APPOINTMENTS. Attachments: PR01-18 Mayor McDonald shared the Board and Commission Suggestions for 2018. Vice-Mayor Gales shared that she was comfortable with her appointments. Council Member Finley asked for the info for the meetings she was appointed to. Council Member Kelley shared that he might not be able to make every conference call for the Foundation Board. Council Member Page asked about the appointments changing. Mayor McDonald shared that they are set for the year but will change next year as they do every January. Council Member Brown was comfortable with her appointments. Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn PR02-18 A PRESENTATION RECOGNIZING THE HOSPITALITY COMMITTEE FOR OUTSTANDING SERVICE TO THE CITY OF TROTWOOD. Attachments: PR02-18 Mayor McDonald recognized the Hospitality Committee for their hard work over the last year and provided them each with a certificate. VIII. Motion to Approve the Consent Agenda Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Brown, that this be approved on the Consent Agenda. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn 18-01 A MOTION TO SCHEDULE A PUBLIC HEARING AND DRAFT LEGISLATION ON PLANNING COMMISSION CASE 17-07, A PUBLIC HEARING FOR THE REZONING OF 9 ACRES LOCATED AT 7001 W THIRD STREET FROM THE “A” AGRICULTURE ZONING DISTRICT TO THE “B-PUD” BUSINESS PLANNED UNIT DEVELOPMENT DISTRICT. Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Brown, that this Staff Report be read and filed. The motion carried by the following vote: City of Trotwood Page 2 City Council Meeting Minutes January 8, 2018 Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn 18-02 A MOTION TO SCHEDULE A PUBLIC HEARING AND DRAFT LEGISLATION ON PLANNING COMMISSION CASE 17-08, SPECIFIC SITE PLAN TO OCCUPY AN EXISTING 3,000 SF FACILITY AS AN AUTOMOTIVE FILLING STATION 7001 W THIRD STREET (PARCEL I.D.# H33 02309 0047) IN TROTWOOD, OHIO. Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Brown, that this Staff Report be read and filed. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn IX. Resolutions R18-01 A RESOLUTION BY TROTWOOD CITY COUNCIL RESCHEDULING THE JANUARY WORKSHOP MEETING FROM JANUARY 15, 2018 TO JANUARY 22, 2018. Attachments: R18-01 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Kelley, Jr., seconded by Councilmember Finley, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn City of Trotwood Page 3 City Council Meeting Minutes January 8, 2018 R18-02 A RESOLUTION BY TROTWOOD CITY COUNCIL APPOINTING A VICE-MAYOR OF THE CITY OF TROTWOOD, OHIO FOR A TWO YEAR TERM BEGINNING JANUARY 8, 2018 AND ENDING DECEMBER 31, 2019. Attachments: R18-02 R18-02 Attachment Mayor McDonald opened the floor for nominations on the position of Vice-Mayor. Council Member Charles Vaughn nominated Council Member Bettye Gales for Vice-Mayor. He shared that it was because of her ability to commit and stand in the for MAyor in times of need and that she has done such a great job already. A motion was made by Councilmember Vaughn, seconded by Finley, that this nomination be approved. The motion carried by the following vote: Aye: Mayor McDonald, Councilmember Gales Councilmember Finley, Councilmember Kelley Jr., Councilmember Page and Councilmember Brown 7 Mayor McDonald requests a motion on this item. A motion was made by Councilmember Kelley, Jr., seconded by Page, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn R18-03 A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO DECLARE CERTAIN OBSOLETE ITEMS AS NO LONGER NEEDED FOR A PUBLIC PURPOSE AND AUTHORIZING SAID PROPERTY TO BE DISPOSED OF. Attachments: R18-03 Council Member Finley asked what the plan is with the t-shirts. Deputy City Manager Kellum shared that they would be discarded. Mrs. Finley would like to see them donated to a facility. Ms. Page suggested archiving a shirt and Vice-Mayor Gales would like to keep one. Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Brown, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn City of Trotwood Page 4 City Council Meeting Minutes January 8, 2018 R18-04 A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH BUCKEYE FLOORING FOR THE FLOORING WORK TO BE COMPLETED AT THE TROTWOOD COMMUNITY AND CULTURAL ARTS CENTER RENOVATION FOR AN AMOUNT OF $66,616.70. Attachments: R18-04 R18-04 Attachment Council Member Kelley asked if this was the only bid. Mrs. Kellum shared that this was not the bid. The one we did receive was way too high so we went out for quotes instead. Council Member Finley asked for a workshop to present to the community regarding the new community center. Mayor McDonald shared that we already have done that in the past. Mayor McDonald requests a motion on this item. A motion was made by Vaughn, seconded by Brown, that this Resolution be approved. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn X. Old & New Business a. Mayor: To schedule an appointment with the Mayor, contact 937.854.7212 between the hours of 8 am - 5 p.m. Mayor McDonad shared a few announcements. The signing ceremony between Central State University and the City of Trotwood. Congratulated Ms. Moore as the new President of the Trotwood-Madison School Board. Mayor McDonald welcomed the new Council Members. b. Council Members Council Member Brown shared her excitement to be apart of the team with the growth in Trotwood. Council Member Page shared her excitement and how much she loves Trotwood. Vice-Mayor Gales welcomed the new members and her excitement for a great year. Council Member Vaughn talked about the board and commissions info. He also thanked the staff for responding so well to Council questions. Council Member Kelley shared his excitement to have the new members. He also shared his thanks with City Manager Pope for the help with the Water Main issues. Council Member Finley welcomed the new members as well. Mrs. Finley also recommended an economic forum for this year. City of Trotwood Page 5 City Council Meeting Minutes January 8, 2018 c. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilizing your email address or mobile phone. Deputy City Manager welcomed the new members as well. XI. Motion to Adjourn Mayor McDonald requests a motion on this item. A motion was made by Vice Mayor Gales, seconded by Councilmember Kelley, Jr., that this be adjourned. The motion carried by the following vote: Aye: 7- Councilmember Finley, Councilmember Kelley Jr., Councilmember Page, Councilmember Brown, Vice Mayor Gales, Mayor McDonald and Councilmember Vaughn City of Trotwood Page 6