City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes - Final Monday, November 7, 2022 6:30 PM Trotwood Community and Cultural Arts Center 4000 Lake Center Drive, Trotwood, Ohio 45426 City Council Mayor Mary A. McDonald Vice Mayor Yvette F. Page Council Member Bettye L. Gales Council Member Charles Ron Vaughn Council Member Tyna R. Brown Council Member Rhonda C. Finley Council Member Robert L. Kelley, Jr. Clerk of Council Kara B. Landis City Council Meeting Minutes - Final November 7, 2022 I. Call to Order Mayor McDonald called the meeting to order at 6:30 p.m. II. Invocation Elder Belinda gave the Invocation. III. Pledge of Allegiance Mayor McDonald led the Pledge of Allegiance. IV. Roll Call Clerk Landis took Roll Call. Present: 7 - Mayor Mary A. McDonald, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr., Councilmember Bettye L. Gales, Councilmember Tyna R. Brown, Councilmember Charles Ron Vaughn and Vice Mayor Yvette Page V. Approve the Agenda Mayor McDonald requested a Motion to approve the Agenda. A Motion was made by Councilmember Gales, seconded by Vice Mayor Page, and the Motion CARRIED by the following vote: Aye: 7- Mayor McDonald, Councilmember Finley, Councilmember Kelley Jr., Councilmember Gales, Councilmember Brown, Councilmember Vaughn and Vice Mayor Page VI. PUBLIC COMMENTS: To comment on a topic not scheduled for a Public Hearing, please fill out a Speaker Form and return it to the Clerk of Council BEFORE the start of the meeting. When called upon, proceed to the microphone, state your name and address, and proceed with your comments. You will have three (3) minutes to speak. VII. Presentation PR24-22 Annual Update from the Trotwood Community Improvement Corporation Presented by Chad Downing, Executive Director, TCIC TCIC Executive Director Chad Downing presented the 2022 Annual Report. Director Downing provided an overview of the investments and developments in 2022; reviewed key developments currently underway; shared some focused initiatives, and introduced the TCIC's projects and focus for 2023. City of Trotwood Page 1 City Council Meeting Minutes - Final November 7, 2022 VIII. Consent Agenda Mayor McDonald requested a Motion to approve the Consent Agenda. A Motion was made by Councilmember Brown, seconded by Councilmember Gales, and the Motion CARRIED by the following vote: Aye: 7- Mayor McDonald, Councilmember Finley, Councilmember Kelley Jr., Councilmember Gales, Councilmember Brown, Councilmember Vaughn and Vice Mayor Page SR22-27 Approval of the Regular City Council Meeting Minutes from October 3, 2022. Attachments: 2022-10-03 Meeting Minutes DRAFT The meeting minutes were approved and will be filed according to the City's Retention Schedule. R22-53 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO A SERVICE AGREEMENT WITH THE LAW OFFICE OF THE MONTGOMERY COUNTY PUBLIC DEFENDER TO PROVIDE LEGAL COUNSEL TO INDIGENT PERSONS CHARGED WITH VIOLATIONS OF MUNICIPAL ORDINANCES FOR THE YEAR 2023, UNDER CERTAIN TERMS AND CONDITIONS. Attachments: R22-53 R22-53 Exhibit A This Resolution was approved. R22-54 A RESOLUTION BY THE TROTWOOD CITY COUNCIL TO CERTIFY DELINQUENT CHARGES FOR THE CITY’S CUTTING, REMOVAL OR DESTRUCTION OF NOXIOUS WEEDS, VEGETATION AND/OR GRASS TO THE AUDITOR OF MONTGOMERY COUNTY, OHIO, FOR PLACEMENT ON THE TAX DUPLICATE. Attachments: R22-54 R22-54 Exhibit A This Resolution was approved. R22-57 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY-SPONSORED ANNUAL VETERANS DAY CEREMONY TO SERVE THE PUBLIC PURPOSE OF PROMOTING STRONG COMMUNITY RELATIONS, WITH EXPENDITURES NOT TO EXCEED THREE HUNDRED HUNDRED DOLLARS ($300.00). Attachments: R22-57 This Resolution was approved. City of Trotwood Page 2 City Council Meeting Minutes - Final November 7, 2022 R22-58 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY-SPONSORED ANNUAL OUTDOOR HOLIDAY LIGHT CONTEST TO SERVE THE PUBLIC PURPOSE OF PROMOTING STRONG COMMUNITY RELATIONS AND AUTHORIZING THE AWARD OF CASH PRIZES TO THE WINNERS, WITH EXPENDITURES NOT TO EXCEED FIVE HUNDRED DOLLARS ($500.00). Attachments: R22-58 This Resolution was approved. R22-59 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY-SPONSORED 20TH ANNUAL CHRISTMAS TREE LIGHTING EVENT TO SERVE THE PUBLIC PURPOSE OF PROMOTING STRONG COMMUNITY RELATIONS, WITH EXPENDITURES NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00). Attachments: R22-59 This Resolution was approved. R22-61 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4684 LITTLE RICHMOND ROAD, PARCEL ID NO. H33 02301 0134, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R22-61 R22-61 Map This Resolution was approved. R22-62 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 5028 JASON AVENUE, PARCEL ID NO. H33300913 0273, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R22-62 R22-62 Map This Resolution was approved. City of Trotwood Page 3 City Council Meeting Minutes - Final November 7, 2022 R22-63 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 107 MILLER AVENUE, PARCEL ID NO. H33300810 0051, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R22-63 R22-63 Map This Resolution was approved. R22-64 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND LOCATED ON TALCOTT TRAIL, PARCEL ID NO. H33 00719 0008, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R22-64 R22-64 Map This Resolution was approved. R22-65 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4410 SHORHAM COURT, PARCEL ID NO. H33 00704 0022, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R22-65 R22-65 Map This Resolution was approved. R22-66 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND LOCATED ON RICHARD OSWALD LANE, PARCEL ID NO. H33 00614 0001, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R22-66 R22-66 Map This Resolution was approved. City of Trotwood Page 4 City Council Meeting Minutes - Final November 7, 2022 R22-67 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 62 CHAPLEN DRIVE, PARCEL ID NO. H33 00603 0012, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R22-67 R22-67 Map This Resolution was approved. R22-68 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 4248 SALEM AVENUE, PARCEL ID NO. H33301004 0107, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R22-68 R22-68 Map This Resolution was approved. R22-69 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 6469 WAYWIND DRIVE, PARCEL ID NO. H33 01511 0004, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R22-69 R22-69 Map This Resolution was approved. City of Trotwood Page 5 City Council Meeting Minutes - Final November 7, 2022 R22-70 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON THE TAX-DELINQUENT LAND KNOWN AS 6435 WAYWIND DRIVE, PARCEL ID NO. H33 01510 0007, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R22-70 R22-70 Map This Resolution was approved. R22-71 A RESOLUTION BY THE TROTWOOD CITY COUNCIL APPOINTING BRETT FORNEY TO THE PARKS AND RECREATION BOARD FOR THE CITY OF TROTWOOD, STATE OF OHIO. Attachments: R22-71 This Resolution was approved. 22-28 A Motion by the Trotwood City Council to schedule a Public Hearing and to authorize the Law Director to prepare legislation establishing the annual appropriations for expenses and expenditures of the City of Trotwood for the fiscal year beginning January 1, 2023 through December 31, 2023. This Motion was approved and a Public Hearing will be scheduled. 22-29 A Motion by the Trotwood City Council to schedule a Public Hearing and to authorize the Law Director to prepare legislation adopting the 2023 Wage Scales for full-time and part-time non-union employees of the City of Trotwood. This Motion was approved and a Public Hearing will be scheduled. 22-30 A Motion by the Trotwood City Council to schedule a Public Hearing and to authorize the Law Director to prepare legislation amending Ordinance No. OR28-21, the annual appropriations for expenses and expenditures for the City of Trotwood for the fiscal year beginning January 1, 2022 through December 31, 2022. This Motion was approved and a Public Hearing will be scheduled. 22-31 A Motion by the Trotwood City Council to schedule a Public Hearing and to authorize the Law Director to prepare legislation to amend and revise current Chapter 184 “Income Tax Effective January 1, 2016” of the City of Trotwood Codes of Ordinances for the purpose of collecting on sports gaming revenue and withholding on sports gaming winnings. This Motion was approved and a Public Hearing will be scheduled. City of Trotwood Page 6 City Council Meeting Minutes - Final November 7, 2022 IX. Open Public Hearings To comment during a Public Hearing, please fill out a Speaker Form and return it to the Clerk of Council BEFORE the start of the meeting. When instructed, please stand to be sworn in by the Mayor. When the Mayor calls the Ordinance you wish to speak on, you will be asked to step to the microphone, state your name and address, and proceed with your comments. Only comments relating to that specific Ordinance are permissible. You will have three (3) minutes to speak. Mayor McDonald requested a Motion to open the Public Hearings. A Motion was made by Councilmember Gales, seconded by Councilmember Brown, and the Motion CARRIED by the following vote: Aye: 7- Mayor McDonald, Councilmember Finley, Councilmember Kelley Jr., Councilmember Gales, Councilmember Brown, Councilmember Vaughn and Vice Mayor Page X. Ordinances OR28-22 AN ORDINANCE BY THE TROTWOOD CITY COUNCIL APPROVING THE CURRENT REPLACEMENT PAGES TO THE CITY OF TROTWOOD CODES OF ORDINANCES. Attachments: OR28-22 OR28-22 Exhibit A City Manager Pope explained that annually, the City's Codes of Ordinances are updated in order to comply with State law and to incorporate ordinances adopted by the City Council. Mayor McDonald requested a Motion to adopt OR28-22. A Motion was made by Councilmember Vaughn, seconded by Councilmember Finley, and the Motion CARRIED by the following vote: Aye: 7- Mayor McDonald, Councilmember Finley, Councilmember Kelley Jr., Councilmember Gales, Councilmember Brown, Councilmember Vaughn and Vice Mayor Page XI. Close Public Hearings Mayor McDonald requested a Motion to close the Public Hearings. A Motion was made by Vice Mayor Page, seconded by Councilmember Finley, and the Motion CARRIED by the following vote: Aye: 7- Mayor McDonald, Councilmember Finley, Councilmember Kelley Jr., Councilmember Gales, Councilmember Brown, Councilmember Vaughn and Vice Mayor Page XII. Resolutions City of Trotwood Page 7 City Council Meeting Minutes - Final November 7, 2022 R22-55 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MOTOROLA SOLUTIONS FOR THE PURCHASE OF 43 PORTABLE (HANDHELD) RADIOS, EACH WITH TWO BATTERIES, A SHOULDER MICROPHONE, AND A CHARGER, ALONG WITH 22 MOBILE RADIOS, FOR THE TOTAL SUM OF $364,724.31, TO BE PAID FOR WITH GRANT FUNDS IN THE AMOUNT OF $323,170.90 FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY ASSISTANCE TO FIREFIGHTERS GRANT, AND THE MINIMUM REQUIRED MATCH OF 10% FROM THE CITY OF TROTWOOD. Attachments: R22-55 City Manager Pope congratulated Chief Haacke and the Fire and Rescue Department on receiving this FEMA grant to replace the department's portable radios. Mayor McDonald asked if the radios are being purchased due to a change in frequencies. Chief Haacke explained that the new radios are compliant with the statewide dispatching system and although the current radios are also compliant, they are almost at the end of their service life. Chief Haacke added that some of the old radios are going to be repurposed in other City departments. Mayor McDonald requested a Motion to approve R22-55. A Motion was made by Vice Mayor Page, seconded by Councilmember Brown, and the Motion CARRIED by the following vote: Aye: 7- Mayor McDonald, Councilmember Finley, Councilmember Kelley Jr., Councilmember Gales, Councilmember Brown, Councilmember Vaughn and Vice Mayor Page R22-56 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE PLACEMENT OF COMMEMORATIVE PLAQUES AT THE GOVERNMENT CENTER AND IN TROTWOOD NEIGHBORHOODS STRUCK BY THE MAY 27, 2019 TORNADO. Attachments: R22-56 R22-56 Attachment City Manager Pope shared that the City has placed commemorative plaques in certain neighborhoods and at the Government Center in order to memorialize the resiliency of the community after the 2019 Memorial Day tornado. Mayor McDonald requested a Motion to approve R22-56. A Motion was made by Councilmember Brown, seconded by Vice Mayor Page, and the Motion CARRIED by the following vote: Aye: 7- Mayor McDonald, Councilmember Finley, Councilmember Kelley Jr., Councilmember Gales, Councilmember Brown, Councilmember Vaughn and Vice Mayor Page City of Trotwood Page 8 City Council Meeting Minutes - Final November 7, 2022 XIII. Old and New Business XIV. Comments A. Council Members: Each Council Member will have three (3) minutes to speak about topics relating to the City of Trotwood that are not on the Meeting Agenda. Councilmember Brown reminded citizens to vote tomorrow; know the issues and the candidates. She also thanked Director Downing for his presentation, which allowed citizens to see the growth of the City as it moves forward. Councilmember Vaughn reminded citizens to vote and to remember liberty and justice for all. He suggested to look at where we are, where we were, and where we want to be; to open your mind and vote what you feel you deserve. Vice Mayor Page advised citizens they can go to the City's website to see the leaf pick-up schedule. She also asked citizens to exercise their right to vote and to vote your heart; and to do wellness checks on seniors. Councilmember Gales reiterated that citizens need to exercise their right to vote and wished everyone a Happy Thanksgiving. Councilmember Finley echoed the same message, please vote tomorrow; it's your right and privilege. She also wished everyone a Happy Thanksgiving and an early Merry Christmas as she will be out of the country and unable to attend the December meeting. Councilmember Kelley opined that the biggest issue on the ballot is democracy. He also pointed out that the proposed income tax levy is on the ballot; he supports the levy and plans to work at the polls on election day. He explained how important infrastructure is to a community and why this income tax is necessary. Councilmember Kelley wished everyone a Happy Thanksgiving. B. City Manager: Reminder to visit the City of Trotwood's website at www.trotwood.org for updated information and events in our City. City Manager Pope shared that he is noticing oversized trucks being parked in neighborhoods and he has asked the Police Chief and the Director of Planning to take aggressive action on such code violation. He asked citizens to contact the City if they have questions on where to park. C. Mayor: To schedule an appointment with the Mayor, please contact the Clerk of Council at 937-854-7212, between the hours of 8 a.m. - 5 p.m. Mayor McDonald reminded citizens that aggregation is also on the ballot and reiterated that the tax levy on the ballot is an income tax, not a property tax. City of Trotwood Page 9 City Council Meeting Minutes - Final November 7, 2022 D. Clerk of Council: Announcements Clerk Landis announced that the City would be holding a Veteran's Day service on Friday, November 11th, beginning at 11:00 a.m. at the Community Center and the community is welcome to attend. XV. Adjourn Mayor McDonald requested a Motion to adjourn the meeting. Council Member Kelley, Jr. made a Motion and the meeting was adjourned at 7:20 p.m. City of Trotwood Page 10