Council Meeting, March 28, 2019

City Council Synopsis, March 28, 2019 Consideration of Items for Consent Agenda Mayor pro tem Brown called the consent agenda to order at 6:30PM on March 28, 2019. Those present were Julie Livingston, Monty Parks, John Branigin, Wanda Doyle, and Shirley Sessions. Also attending were Dr. Shawn Gillen, City Manager; Bubba Hughes, City Attorney; George Shaw, Director, Community Development; and Janet LeViner, Clerk of Council. Mayor Buelterman was traveling. Mayor pro tem Brown listed the following items on the consent agenda:  Minutes, City Council Meeting, March 14, 2019  Jan LeViner, Out-of-State Travel, Oak Ridge, TN, Athenian Leadership Society Dialogue, IIMC Certification, April 4 - 5, 2019  Falcon Fireworks Contract  Contract, Penn Credit Corporation, Court Collections. Discussion: Mr. Hughes requested contract be approved subject to contract approval by Staff.  To request the City Council approve a change order to the contract with Metalcraft for $3,840 to remove and dispose of the existing gutter and downspouts on the gymnasium roof. Julie Livingston made a motion to adjourn to Executive Session to discuss real estate. Monty Parks seconded. Vote was unanimous to approve, 5-0. Wanda Doyle made a motion to return to Regular Session. Monty Parks seconded. Vote was unanimous to approve. Mayor pro tem Brown called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies  Call to Order  Presentation of Colors and Pledge of Allegiance, American Legion Post 154  Invocation: Jan LeViner, Clerk Cathy Sakas, Beach Task Force was not present. Will come back before Mayor and Council. Ava Thomas, Tybee Island Youth Council was not present. Will come back before Mayor and Council. Wanda Doyle made a motion to approve the consent agenda. Monty Parks seconded. Vote was unanimous, 6-0. Consideration of Bids, Contracts, Agreements and Expenditures Mack Kitchens, C. Rader, Naylor Avenue, was not in attendance. To come back before Mayor and Council. Georgia Power Company Distributed Generation Agreement. To come back before Mayor and Council. Consideration of Ordinances, Resolutions Second Reading, 2019-05, Sec 22-110 and 22-112, Noise. Wanda Doyle made a motion to approve. Shirley Sessions seconded. Vote was unanimous to approve, 5-0. Second Reading, 2019-02, Sec 42-66, Fireworks. Wanda Doyle made a motion to approve. John Branigin seconded. Vote was unanimous to approve, 5-0. Council, Officials and City Attorney Considerations and Comments Bubba Hughes asked the Consideration of potential conveyance of portion of right-of- way at 1 Moore Avenue be heard next month. He and the petitioner’s attorney are trying to arrive at an agreement for a Boundary Line Agreement. Wanda Doyle recommended Mayor and Council come to a census regarding moving forward with obtaining a design for the restrooms for Jaycee Park. She recommended asking the City Manager proceed with the design for smaller bathrooms than Memorial Park to include storage and a concession area as Jaycee Park is a core for sports and other activities. This would be included in the Capital Improvement Plan for the upcoming budget. Mr. Parks confirmed moving forward as well as Council. Ms. Doyle gave example of the team sports that utilize the Park as well as activities the Tybee Island YMCA have. Recommendation is to have the City Manager move forward with obtaining drawings and a plan for the storage and concession area. Monty Parks made reference to the turtle statue at the east entrance of Memorial Park which was damaged. DPW removed the statue and took to the Tybee Arts Association where it has been housed for approximately two years. The Tybee Arts Association has requested they have permission to fix the statue at their expense and place in Jaycee Park. Mayor and Council confirmed. Mayor pro tem Brown recommended the Beach Ambassador Program been disbanded and removed from the budget. Shirley Sessions made a motion to disband the Beach Ambassador Program. Wanda Doyle seconded for discussion. Discussion: Monty Parks made a proposal for consideration to possibly keep the Program as involvement with a recycling program and to maximize what we get from the beach. He has been in contact with volunteer groups to include Tim Arnold and they feel staffing can be done at the crossovers and effectively increase what we get off the beach through volunteer efforts. This will effectively replace the Beach Ambassadors need. Mr. Parks requested the hiring of two DPW staff to work with the recycling program to ensure its success. Mayor pro tem Brown stated they could be cross-trained for other positions within DPW. Dr. Gillen confirmed. He asked for clarification of the status of the potential two staff members as to seasonal or permanent. Mr. Parks responded one permanent and one have the title of Recycling Coordinator. He also stated he will agree with disbanding the Beach Ambassador Program if he can have support for the recycling. Mr. Branigin stated he feels the Beach Ambassador Program can have value but there are issues that need to be corrected. He expressed his concerns with there being no presence at the 16th Street crossover to alert beach goers of the lack of beach at high tide. Mr. Branigin stated there needs to be a good plan in place to revamp the Beach Ambassadors and would suggest all Ambassadors have a training session so there is one message. Also, a member of the Tybee Island Police Department needs to be part of the training so the Ambassadors are not sending a mixed message. If this is the case he will support the Program. Ms. Doyle asked Dr. Gillen his plans for the future of the Beach Ambassador Program. Dr. Gillen responded he did hire a replacement for the Coordinator of the Program. Ms. Sessions recommended having a clear job description to include a pay scale for the position. Dr. Gillen concurred. He also stated there will be further signage to alert beach goers on beach rules. Ms. Sessions asked Mr. Parks if his recycling program would be very specific to educate beach goers and residents on recycling. Mr. Parks confirmed and stated the recycling program is broken on Tybee and he would like to develop and plan. Mayor pro tem Brown stated the staff of DPW would be a greater benefit to the beach than the Beach Ambassadors. Mr. Parks stated his greatest concern is the zero amount of recyclables that are coming off the beach currently. Mayor pro tem Brown concurred. Ms. Livingston asked for clarification of the motion. Mr. Parks stated his amendment to the motion would be to disband the Beach Ambassador Program and add two DPW full time employees to be brought on to encourage and build the recycle program. Ms. Livingston stated it is her understanding the motion would be to morph the Beach Ambassador Program into two DPW employees. Mr. Parks stated his amendment to the motion would be to “take the funds and personnel that would have been dedicated to the Beach Ambassador, 2 people, morph them into DPW and focus on recycling”. Dr. Gillen stated new job descriptions will be done and the employees would be full time employees. Ms. Doyle asked the Clerk to restate the motion to include the amendment. Ms. LeViner stated “Shirley Sessions made a motion to disband the Beach Ambassador Program. Wanda Doyle seconded the motion for discussion. Mr. Parks recommended an amendment to the motion which Ms. Sessions has accepted that the Beach Ambassador Program will be morphed into a recycling program to include two full time DPW employees that will focus on recycling”. Ms. Doyle accepted the amendment to the motion. Motion was unanimous to approve, 5-0. Monty Parks made a motion to adjourn. John Branigin seconded. Vote was unanimous, 6- 0. Meeting adjourned at 7:25PM. ______________________________ Janet R. LeViner, CMC Clerk