City Council Regular Meeting

Minutes Approved: July 8, 2013 CITY OF URBANA COMMITTEE OF THE WHOLE – JUNE 10, 2013 – 7:00 P.M. CITY COUNCIL CHAMBERS – 400 S. VINE STREET, URBANA, IL The City Council Committee Of The Whole of the City of Urbana, Illinois, met in regular session Monday, June 10, 2013 in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Carol Ammons (Chair); Bill Brown; Eric Jakobsson; Michael P. Madigan; Diane W. Marlin; Dennis Roberts; Charlie Smyth; Laurel Lunt Prussing; Phyllis Clark ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: None STAFF PRESENT: James Simon; Mike Monson; Patrick Connolly; William DeJarnette; Thomas Carrino; Robert Myers; Gale Jamison; Rebecca Bird; Bradley Bennett; Daniel Montanari OTHERS PRESENT: Bridget McGill; Jeff Yockey; Rev. Troy A. Burks; Bishop King James Underwood; Rev. Dr. Evelyn B. Underwood; Etha Reid; Shirley L. Hursey; Members of the Media 1. CALL TO ORDER AND ROLL CALL Chair Ammons called the meeting of the Committee Of The Whole to order at 7:17 p.m. 2. ADDITIONS TO THE AGENDA AND STAFF REPORT There were no additions to the agenda. Patrick Connolly (Police Chief) introduced Urbana’s newest Police Officer, Daniel Montanari. Officer Montanari left probationary status and became an official Police Officer, Badge No. 367, on May 29, 2013. The Mayor, Committee Members, staff and audience applauded Officer Montanari. 3. APPROVAL OF MINUTES OF PREVIOUS MEETING May 20, 2013 (Reconvened) and May 28, 2013 – CM Smyth made a motion to approve the minutes of the May 20, 2013 (reconvening the meeting of May 13, 2013) and May 28, 2013 meetings. CM Roberts seconded. The motion carried by voice vote. 4. PUBLIC INPUT Bridget McGill addressed the Committee in support of an upgrade to sidewalk on Washington Street. 5. PRESENTATION: URBANA BUSINESS ASSOCIATION Thomas Carrino (Economic Development Division Manager) introduced Cynthia Johnson (Executive Director/Urbana Business Association), who City of Urbana Committee Of The Whole Minutes: June 10, 2013 Page 2 of 4 gave a PowerPoint presentation on the activities of the Urbana Business Association. 6. RESOLUTION NO. 2013-06-027R: A RESOLUTION APPROVING AN AGREEMENT WITH THE URBANA BUSINESS ASSOCIATION FOR PROMOTION AND MARKETING SERVICES (FY 2013-2014) Mr. Carrino presented the staff report, outlining the annual agreement with the Urbana Business Association and activities. CM Roberts made a motion to send this item to Council with a recommendation for approval. CM Jakobsson seconded. CM Marlin moved to amend the last sentence of item 2.a of the agreement to read: “In addition to up to $10,000 available in direct support, any police and security services provided by the City for the Sweetcorn Festival will be charged to the UBA at a 100% cost.” Item 2.b amended to read: “Promotion/Events/Arts Coordination. The City will reimburse eligible expenses up to $4,500 related to events and promotion of the arts. Eligible expenses include the Lincoln Square Village holiday market promotion of arts, culture, and entertainment in Urbana. Other events seeking financial assistance ...” CM Madigan seconded. Debate ensued. CM Smyth offered a friendly amendment to item 2.b to add “40 North, Urbana public arts, and potentially others.” CM Marlin and CM Madigan both accepted. The motion to amend carried by a voice vote. The main motion to send this item to Council for approval carried by voice vote, as amended. 7. ORDINANCE NO. 2013-06-050: AN ORDINANCE AMENDING URBANA CITY CODE CHAPTER TWENTY-FOUR, SECTION 24-49 (REIMBURSEMENT FOR SANITARY SEWER REPAIRS) Mayor Prussing informed the Committee that new information shows that some of the actual payments were over $5,000. Chair Ammons acknowledged public comment at this time. The following people addressed the Committee in support of Option 3 as a fair solution to the sewer lateral problems in Dr. Ellis Subdivision: Rev. Troy A. Burks; Rev. Dr. Evelyn B. Underwood; Etha Reid; and Shirley L. Hursey. Chair Ammons noted that Bishop King James Underwood did not wish to speak, but completed a public input card requesting that she enter into record that he has deep concerns about the outcome of the situation tonight. CM Smyth made a motion to send this item to Council with a recommendation for approval using a $5,000 amount in Section 24-49(2). CM Roberts seconded. Debate ensued. City of Urbana Committee Of The Whole Minutes: June 10, 2013 Page 3 of 4 Following debate, the motion to send this item to Council carried by voice vote. 8. ORDINANCE NO. 2013-06-051: AN ORDINANCE REPEALING ORDINANCE NO. 2013- 02-016 (REIMBURSEMENT POLICY FOR SANITARY AND STORM SEWER REPAIRS) CM Roberts made a motion to send this item to Council with a recommendation for approval. CM Jakobsson seconded. The motion carried by voice vote. 9. ORDINANCE NO. 2013-05-048: AN ORDINANCE REVISING THE ANNUAL BUDGET ORDINANCE, FY 2012-13 (URBANA BICYCLE MASTER PLAN UPDATE) Chair Ammons acknowledged public input. Jeff Yockey addressed the Committee in support of the budget amendment for the Urbana Bicycle Master Plan. Rebecca Bird (Planner) presented the staff report and introduced Rita Black (Champaign County RPC – Planning & Community Development Director) and Gabe Lewis (Champaign County RPC – Transportation Planner) who were available to answer questions. CM Marlin made a motion to send this item to Council with a recommendation for approval. CM Brown seconded. The motion carried by voice vote. 10. UPDATE: URBANA-CHAMPAIGN BIG BROADBAND (UC2B) James Simon (City Attorney) gave an update on the legal structure of UC2B. William DeJarnette (Interim Comptroller) presented an update on Phase 3, which will start this Friday. Chair Ammons asked CM Jakobsson to take the Chair and entered debate at 9:41 p.m. She resumed the Chair at 9:42 p.m. This item did not warrant Council action at this time. 11. BUDGET REVIEW/PRESENTATIONS: a. Urbana Free Library: Debra Lissak (Executive Director) gave a presentation and described the levels of activities and services provided by the Library. b. Finance Department: Mr. DeJarnette gave a presentation depicting an organizational chart and description of the six services outlined in the budget (Administration; Parking, Permits & Licenses; Financial Services; Information Services; Police Records Management A.R.M.S.; and Urbana Public Television (P.E.G.)). He reviewed changes and modifications planned for the Finance Department, which included moving Parking Enforcement from Police to Finance and adding an Account Clerk and Deputy Comptroller. City of Urbana Committee Of The Whole Minutes: June 10, 2013 Page 4 of 4 c. City Clerk: Phyllis Clark (City Clerk) gave a brief summary of the Clerk’s office. Although there were no budgetary changes, Mrs. Clark did point out a need for more office space for records. These items did not warrant Council action at this time. 12. DISCUSSION: SOCIAL SERVICE FUNDING ALLOCATIONS Chair Ammons asked that CM Jakobsson take the Chair and she recused herself due to a conflict of interest and left her seat at 10:24 p.m. Kelly Mierkowski (Grants Management Division Manager) reminded the Committee that the allocations should be finalized next week. Chair Pro-tem Jakobsson indicated that Committee Members could submit their changes via email. No action was taken on this item at this time. 13. ADJOURNMENT There being no further business to come before the Committee, Chair Pro-tem Jakobsson declared the meeting adjourned at 10:32 p.m. ______________________________ Deborah J. Roberts Recording Secretary This meeting was taped. This meeting was broadcast on cable television.