City Council Regular Meeting

Minutes Approved: July 15, 2013 STATE OF ILLINOIS CITY OF URBANA Laurel Lunt Prussing, Mayor Phyllis D. Clark, City Clerk URBANA CITY COUNCIL MEETING JUNE 17, 2013 The City Council of the City of Urbana, Illinois, met in regular session Monday, June 17, 2013 in the Council Chambers at the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT Charlie Smyth, Alderman Ward 1 Eric Jakobsson, Alderman Ward 2 Carol C. Ammons, Alderwoman Ward 3 Bill Brown, Alderman Ward 4 Dennis Roberts, Alderman Ward 5 Michael P. Madigan, Alderman Ward 6 Diane W. Marlin, Alderwoman Ward 7 Laurel Lunt Prussing, Mayor Phyllis D. Clark, City Clerk ELECTED OFFICIALS PRESENT VIA TELECONFERENCE None ELECTED OFFICIALS ABSENT None STAFF PRESENT James Simon; Mike Monson; Richard Surles; Chad Hensch; Phillip Edwards; William DeJarnette; Gale Jamison; Thomas Carrino; Robert Myers; Christina McClelland; Rebecca Bird OTHERS PRESENT Benjamin Grosser; Al Kagan; JP Gognen; Carol Tilley; Kate McDowell; Ed Weiskamp; Desiree Yomtoob; Ilona Matkovszki; Elizabeth Simpson; Rod Fletcher; Liz Walden; Irene Metzger; Shirley Stillinger; Brian Adams; Kara McKinn; Richard Cahill; Esther Patt; Georgia Morgan; Thomas Gorza; Linda Lorenz; Steve Scher; Louise Kuhny; Sara Nemeth; Bishop King James Underwood; Dr. Evelyn B. Underwood; Rev. Melinda Carr; Anne Tamulaitis; Colleen Ramais; Henry Novak; Christopher Wilcock; Bryan Bloom ; Members of the Media A. CALL TO ORDER AND ROLL CALL Mayor Prussing called the meeting of the Urbana City Council to order at 7:00 p.m. The Pledge of Allegiance was recited, respecting “Flag Day”, which was June 14th. Urbana City Council Minutes: June 17, 2013 Page 2 of 10 B. APPROVAL OF MINUTES OF PREVIOUS MEETING May 13, 2013; May 28, 2013; June 3, 2013; and June 10, 2013 – Alderman Smyth made a motion to approve the minutes of the Special Council meetings held May 13, May 28, June 10, 2013, and the regular Council meeting held June 3, 2013. Alderman Roberts seconded. Alderwoman Marlin noted an error in the June 3, 2013 minutes on page 4, item #I.1. Following the vote, the record should read: “The motion carried by roll call vote (4-Aye:3-Nay).” Alderman Brown noted that on page 7, item #I.8, paragraph 3 of the June 3, 2013 minutes, the words “Thousand Dollars” are redundant and should be removed leaving the amount to read numerically as “$265,000.00”. There were no objections to the corrections. The motion to approve the minutes of May 13, 2013, May 28, 2013, June 3, 2013 and June 10, 2013 carried by voice vote, as amended. C. ADDITIONS TO THE AGENDA There were no additions to the agenda. D. PETITIONS AND COMMUNICATIONS Benjamin Grosser did not wish to speak, but completed a public input card requesting that his position be entered into record in support of televising Urbana Free Library Board meetings. The following people addressed the Council with concerns about the weeding procedure and administrative handling of the Urbana Free Library: Al Kagan; JP Gognen; Carol Tilley; Kate McDowell; Ed Weiskamp; Desiree Yomtoob; Elizabeth Simpson; and Ilona Matkovszki. Rod Fletcher addressed the Council regarding mayoral staff appointments, supporting reappointment of Liz Walden. Liz Walden addressed the Council regarding her termination as an employee of the City of Urbana. The following people did not wish to speak, but completed public input cards requesting that their positions be entered into record in support of the proposed historic landmarks: Irene Metzger (Sutton House); and Shirley Stillinger (Zeta Tau House). The following people addressed the Council in support of the proposed historic landmarks: Brian Adams; Kara McKinn; Richard Cahill; Esther Patt; Georgia Morgan; Thomas Gorza; Louise Kuhny; Steve Scher; Sarah Nemeth; and Linda Lorenz. Bishop King James Underwood did not wish to speak, but completed a public input card requesting that the record show he has concerns about the outcome of the Dr. Ellis Subdivision sewer lateral problem. Rev. Melinda Carr, representing the Ministerial Alliance of Champaign- Urbana & Vicinity, did not speak but entered a public input card Urbana City Council Minutes: June 17, 2013 Page 3 of 10 requesting that the record show their continued support of an equitable solution, to the rising costs and upfront costs, that create a financial burden to residents of the Dr. Ellis Subdivision. Following public input, Mayor Prussing read a Proclamation honoring Fire Chief Michael Dilley and proclaiming June 20, 2013 as “Michael C. Dilley Day” in Urbana. E. UNFINISHED BUSINESS 1. Ordinance No. 2013-06-050: An Ordinance Amending Urbana City Code Chapter Twenty-Four, Section 24-49 (Reimbursement for Sanitary Sewer Repairs) Alderwoman Ammons made a motion to approve. Alderman Jakobsson seconded. Mayor Prussing acknowledged public input. Rev. Dr. Evelyn B. Underwood addressed the Council in opposition to Ordinance No. 2013-06-050. For clarity to the viewing audience, Alderman Smyth noted that this ordinance deals with the public right-of-way, and the sewer lateral will remain the responsibility of the homeowner. The vote on the motion to approve was as follows: Aye: Ammons, Brown, Jakobsson, Madigan, Marlin, Roberts, Smyth Nay: None Disposition: Ordinance No. 2013-06-050, “An Ordinance Amending Urbana City Code Chapter Twenty-Four, Section 24-49 (Reimbursement for Sanitary Sewer Repairs)”, was approved by Council by roll call vote (7-aye:0-nay). 2. Ordinance No. 2013-06-051: An Ordinance Repealing Ordinance No. 2013-02-016 (Reimbursement Policy for Sanitary and Storm Sewer Repairs) Alderman Smyth moved to approve. Alderman Roberts seconded. The vote was follows: Aye: Ammons, Brown, Jakobsson, Madigan, Marlin, Roberts, Smyth Nay: None Disposition: Ordinance No. 2013-06-051, “An Ordinance Repealing Ordinance No. 2013-02-016 (Reimbursement Policy for Sanitary and Storm Sewer Repairs)”, was approved by Council by roll call vote (7-aye:0-nay). Urbana City Council Minutes: June 17, 2013 Page 4 of 10 3. Ordinance No. 2013-05-048: An Ordinance Revising the Annual Budget Ordinance, FY 2012-13 (Urbana Bicycle Master Plan Update) Alderwoman Ammons moved to approve. Alderman Roberts seconded. The vote was as follows: Aye: Ammons, Brown, Jakobsson, Madigan, Marlin, Roberts, Smyth Nay: None Disposition: Ordinance No. 2013-05-048, “An Ordinance Revising the Annual Budget Ordinance, FY 2012-13 (Urbana Bicycle Master Plan Update)”, was approved by Council by roll call vote (7-aye:0- nay). 4. Annual Staff Appointments (FY 2013-14) Mayor Prussing noted that the appointments up for approval are two positions in the Finance Department: William DeJarnette as Comptroller, and Elizabeth Beaty as Office Supervisor. The Mayor also informed the Council of a title change in the Police Department from Assistant Chief to Deputy Chief. Alderman Roberts made a motion to approve the appointments. Alderman Brown seconded. Alderwoman Marlin moved to go into a 5-minute closed session for the purpose of discussing personnel. Alderman Smyth seconded. The vote was as follows: Aye: Ammons, Brown, Jakobsson, Madigan, Marlin, Roberts, Smyth Nay: Mayor Prussing The motion to go into a 5-minute closed session for the purpose of discussing personnel carried by roll call vote (7-aye:1-nay). The Council went into closed session at 8:16 p.m. The Council resumed its regular session at 8:42 p.m. by motion from Alderman Roberts and second by Alderwoman Ammons. The motion carried by voice vote. The following elected officials were physically present: Ammons, Brown, Jakobsson, Madigan, Marlin, Roberts, Smyth, and Mayor Prussing. [The record also shows City Clerk Phyllis Clark present as an elected official.] On the floor now was the main motion to approve the appointments of Comptroller and Officer Supervisor. The motion carried by voice vote. Disposition: The appointments of William DeJarnette to Comptroller and Elizabeth Beaty, Office Supervisor were approved by Council by voice vote. [Appointments effective July 1, 2013 for FY 2013-14] Urbana City Council Minutes: June 17, 2013 Page 5 of 10 F. REPORTS OF STANDING COMMITTEES 1. Committee Of The Whole a. Ordinance No. 2013-05-044: An Ordinance Amending Urbana City Code Chapter Fourteen, Section 14-7, Regarding Schedule of Fees Subsection A – “Liquor Licenses” (July 1, 2013 through June 30, 2014) Alderwoman Ammons made a motion to approve. Alderman Roberts seconded. Alderman Madigan recused himself from debate and voting on this ordinance due to a conflict of interest. There were no objections. He left his seat at 8:45 p.m. The vote on the motion to approve was as follows: Aye: Ammons, Brown, Jakobsson, Marlin, Roberts, Smyth Nay: None Disposition: Ordinance No. 2013-05-044, “An Ordinance Amending Urbana City Code Chapter Fourteen, Section 14-7, Regarding Schedule of Fees Subsection A – “Liquor Licenses” (July 1, 2013 through June 30, 2014)”, was approved by Council by roll call vote (6-aye:0-nay). Alderman Madigan returned to his seat at 8:46 p.m. b. Ordinance No. 2013-05-045: An Ordinance Amending Urbana City Code Chapter Fourteen, Section 14-7, Regarding Schedule of Fees Subsections B through P – “Licenses and Permits”, Excluding Liquor (July 1, 2013 through June 30, 2014) Alderwoman Ammons made a motion to approve. Alderman Smyth seconded. Alderwoman Marlin moved to divide the question and separate item #11 on page 8, “Annual Rental Property Registration” fees, from the rest of the items so that she may recuse herself from this part due to a conflict of interest, and vote on the remainder. Alderman Smyth seconded. The motion carried by voice vote. The vote to approve the ordinance with the exception of “Annual Rental Property Registration” fees was as follows: Aye: Ammons, Brown, Jakobsson, Madigan, Marlin, Roberts, Smyth Nay: None Now on the floor is the main motion to approve the ordinance. Alderpersons Jakobsson, Marlin and Roberts recused themselves due to conflict of interest. (All are Urbana City Council Minutes: June 17, 2013 Page 6 of 10 property owners of rental property that is part of the City’s Rental Property Registration Progam.) The vote was as follows: Aye: Ammons, Brown, Madigan, Smyth Nay: None Disposition: Ordinance No. 2013-05-045, “An Ordinance Amending Urbana City Code Chapter Fourteen, Section 14-7, Regarding Schedule of Fees Subsections B through P – “Licenses and Permits”, Excluding Liquor (July 1, 2013 through June 30, 2014)”, was approved by Council by roll call vote. c. Resolution No. 2013-06-027R: A Resolution Approving an Agreement with the Urbana Business Association for Promotion and Marketing Services (FY 2013-2014) Alderwoman Ammons made a motion to adopt the resolution. Alderman Smyth seconded. The vote was as follows: Aye: Ammons, Brown, Jakobsson, Madigan, Marlin, Roberts, Smyth Nay: None Disposition: Resolution No. 2013-06-027R, “A Resolution Approving an Agreement with the Urbana Business Association for Promotion and Marketing Services (FY 2013-2014)”, was adopted by Council by roll call vote (7-aye:0-nay). With nothing further to report, the next meeting of the Committee Of The Whole is scheduled for July 8, 2013* at 7:00 p.m. in the Council Chambers. [*The June 24, 2013 Committee meeting has been cancelled due to lack of agenda items and planned absences.] G. REPORTS OF SPECIAL COMMITTEES There were none. H. REPORTS OF OFFICERS There were none. I. NEW BUSINESS 1. Mayoral Reappointments: The following items were acted on in omnibus fashion: a. Civilian Police Review Board – Tom Costello b. Community Development Commission – Chris Diana c. C-U Cable and Telecommunications Commission and UPTV – Dale Snider d. Design Review Board – Dustin Alldred Urbana City Council Minutes: June 17, 2013 Page 7 of 10 e. Historic Preservation Commission – Gina Pagliuso f. Plan Commission – Lew Hopkins Alderman Roberts made a motion to approve the Mayoral reappointments presented. Alderman Smyth seconded. The motion carried by voice vote. Disposition: The reappointments of Tom Costello to the Civilian Police Review Board, Chris Diana to the Community Development Commission, Dale Snider to the C-U Cable and Telecommunications Commission and UPTV, Dustin Alldred to the Design Review Board, Gina Pagliuso to Historic Preservation Commission, and Lew Hopkins to the Plan Commission were approved by Council by voice vote. 2. Resolution No. 2013-06-028R: A Resolution Authorizing and Approving an Addendum to the Public Art Design Services Agreement with Preston Jackson of April 15, 2013 Christina McClelland (Public Arts Coordinator) presented the staff report and gave a slide presentation, depicting art designs by accomplished artist, Preston Jackson, which commemorate the life and legacy of Dr. Martin Luther King, Jr. The art sculpture will be placed in King Park. Alderwoman Ammons moved to adopt the resolution. Alderman Smyth seconded. The motion carried by voice vote. Disposition: Resolution No. 2013-06-028R, “A Resolution Authorizing and Approving an Addendum to the Public Art Design Services Agreement with Preston Jackson of April 15, 2013”, was adopted by Council by voice vote. 3. Ordinance No. 2013-06-053: An Ordinance Approving a Preliminary and Final Subdivision Plat (Country Side Second Subdivision – Plan Case No. 2209-S-13) Alderwoman Ammons made a motion to approve. Alderman Madigan seconded. The vote was as follows: Aye: Ammons, Brown, Jakobsson, Madigan, Marlin, Roberts, Smyth Nay: None Disposition: Ordinance No. 2013-06-053, “An Ordinance Approving a Preliminary and Final Subdivision Plat (Country Side Second Subdivision – Plan Case No. 2209-S-13)”, was approved by Council by roll call vote (7-aye:0-nay). 4. Ordinance No. 2013-06-054: An Ordinance Designating a Historic Landmark (1404 South Lincoln Avenue, “Zeta Tau Alpha Sorority House” – Historic Preservation Case No. HP2013-L-01) Rebecca Bird (Planner) presented the staff report. Mayor Prussing acknowledged public input. Urbana City Council Minutes: June 17, 2013 Page 8 of 10 Alderman Roberts read a letter he received from Brianna Kraft indicating why she submitted the application for a landmark designation for the Zeta Tau Alpha Sorority House. Colleen Ramais, Attorney representing Ann Tamulaitis, a representative of the National Corporation of Zeta Tau Alpha, addressed the Council in opposition to the historic landmark designation. Henry Novak addressed the Council in support of the historic landmark designation. Alderman Jakobsson made a motion to approve. Alderman Roberts seconded. Following debate, Alderman Jakobsson withdrew his motion. Alderman Smyth moved to send this item back to Committee for further review. Alderwoman Marlin seconded. The motion carried by voice vote. This item will appear on the next Committee Of The Whole agenda. 5. Ordinance No. 2013-06-055: An Ordinance Designating a Historic Landmark (1207 South Busey Avenue, “Reed-Sutton House” – Historic Preservation Case No. HP2013-L-02) Ms Bird presented the staff report. Mayor Prussing acknowledged public input at this time. Bryan Bloom, Trustee representing Twin City Bible Church, addressed the Council in opposition to the historic landmark designation. Christopher Wilcock addressed the Council in support of the historic landmark designation. Alderman Smyth made a motion to approve. Alderman Jakobsson seconded. The vote was as follows: Aye: Ammons, Brown, Jakobsson, Madigan, Marlin, Roberts, Smyth Nay: None Disposition: Ordinance No. 2013-06-055, “An Ordinance Designating a Historic Landmark (1207 South Busey Avenue, “Reed- Sutton House” – Historic Preservation Case No. HP2013-L-02)”, was approved by Council by roll call vote (7-aye:0-nay). 6. Ordinance No. 2013-06-057: An Ordinance Ascertaining Prevailing Wages (2013-2014) Alderwoman Marlin moved to approve. Alderman Smyth seconded. The vote was as follows: Urbana City Council Minutes: June 17, 2013 Page 9 of 10 Aye: Ammons, Brown, Jakobsson, Madigan, Marlin, Roberts, Smyth, Mayor Prussing Nay: None Disposition: Ordinance No. 2013-06-057, “An Ordinance Ascertaining Prevailing Wages (2013-2014)”, was approved by Council by roll call vote (8*-aye:0-nay). [*Requires Mayor vote.] 7. Finance Department Reorganization Alderwoman Ammons moved to send this item to the next Committee Of The Whole meeting. Alderman Smyth seconded. The motion carried by voice vote. This item will appear on the next Committee Of The Whole agenda. 8. Ordinance No. 2013-06-052: An Ordinance Approving the Annual Budget (FY 2013-2014) William DeJarnette (Interim Comptroller) presented the staff report. Mr. DeJarnette noted that the Social Services Funding is in the budget at a different amount (approximately $313,000) than what is proposed to be passed by Council. The total amount for Social Services Funding should be $265,000. Mayor Prussing informed the Council that the City’s current health insurance provider, Health Alliance, is planning a 19.74% increase. In view of the City’s current financial situation, Mayor Prussing is recommending that the Council approve the health insurance at the current fiscal year’s budget (FY 2012-13) in the amount of $1,908,937. She also recommended reducing the amount going to the Economic Development Corporation by $27,000. Currently, they are at $38,000 and reducing this amount would change the total to $11,000. Prior to moving on with the business of approving the Annual Budget, Mr. DeJarnette formally announced his retirement immediately or July 2, 2013 (he indicated whichever worked for HR, meaning Human Resources). Mr. DeJarnette left the Chambers. Alderman Smyth made a motion to approve the budget as presented with the $265,000 change for Social Services. Alderman Roberts seconded. Debate ensued. Alderman Smyth moved to amend the budget as presented to set health insurance costs at last year’s (FY 2012-13) amount. Alderman Roberts seconded. The motion carried by voice vote. The vote on the main motion to approve with the change in the Social Services amount was as follows: Aye: Ammons, Brown, Jakobsson, Madigan, Marlin, Roberts, Smyth Nay: None Urbana City Council Minutes: June 17, 2013 Page 10 of 10 Disposition: Ordinance No. 2013-06-052, “An Ordinance Approving the Annual Budget (FY 2013-2014)”, was approved by Council by roll call vote (7-aye:0-nay), as amended. 9. Final Consolidated Social Service Funding Allocations Alderwoman Ammons recused herself, leaving her seat and the Chambers, at 10:48 p.m. Alderman Jakobsson presented. Agenda items #I.9 and #I.10 were presented in omnibus fashion. 10. Ordinance No. 2013-06-056: An Ordinance Approving Social Service Funding Allocations (FY 2013-14) Alderman Smyth moved to approve. Alderman Roberts seconded. The vote was as follows: Aye: Brown, Jakobsson, Marlin, Roberts, Smyth Nay: Madigan Disposition: Ordinance No. 2013-06-056, “An Ordinance Approving Social Service Funding Allocations (FY 2013-14)”, was approved by Council by roll call vote (5-aye:1-nay). J. ADJOURNMENT There being no further business to come before the City Council, Mayor Prussing declared the meeting adjourned at 10:58 p.m. ______________________________ Deborah J. Roberts Recording Secretary ______________________________ Phyllis D. Clark City Clerk This meeting was taped. This meeting was broadcast on cable television.