City Council Regular Meeting

CITY OF URBANA COMMITTEE OF THE WHOLE – October 27, 2014 – 7:00 P.M. CITY COUNCIL CHAMBERS – 400 S. VINE STREET, URBANA, IL The City Council Committee Of The whole of the City of Urbana, Illinois, met in regular session Monday, October 27, 2014 in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Carol Ammons; Bill Brown, Eric Jakobsson; Michael P. Madigan; Diane Marlin; Dennis Roberts, Charles Smyth; Laurel Lunt Prussing; Phyllis Clark ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: None STAFF PRESENT: Brandon Boys, Kate Ferrar, William Gray, Elizabeth Hannan, Brian Nightlinger, Mike Monson, Richard Surles, James Simon, Elizabeth Tyler. OTHERS PRESENT: Bishop King James Underwood; Peter Resnick; Reverend Dr. Evelyn Underwood, Members of the Media 1. CALL TO ORDER AND ROLL CALL There being a quorum, Chair Carol Ammons called the meeting of the Committee Of The Whole to order at 7:00 p.m. 2. ADDITIONS TO THE AGENDA AND STAFF REPORT Chair Carol Ammons announced that item number 10, Resolution No. 2014- 10-057R, will be pulled from the Agenda, as the item is incomplete, and that the scheduled closed session regarding Property Acquisition Issues, Pursuant to 4 ILCS 120/2(c)(5) would replace item number 10. Alderman Smyth asked for an update on the status of the Windsor Road construction. William Gray presented an update to Council regarding the status of the project, and that a press release will be forthcoming. Mayor Prussing then introduced the City of Urbana’s new finance director, Elizabeth Hannan. 3. APPROVAL OF MINUTES OF PREVIOUS MEETING Alderman Roberts made a motion to approve minutes from the meeting held on October 13, 2014. Alderwoman Marlin seconded. Motion carried by voice vote. 4. PUBLIC INPUT Chair Ammons asked that Mayor Prussing give her proclamation prior to going into public input. Mayor Prussing presented information regarding the founding of Omega Psi Phi Fraternity, Inc., including a brief history. Mayor stated that Omega Psi Phi has had an active presence in Urbana IL, since charting the Pi Psi Undergraduate Chapter at the University of Illinois on October 29, 1929. After Mayor Prussing gave City of Urbana Committee Of The Whole Minutes: October 27, 2014 Page 2 of 4 her presentation, she proclaimed October 29, 2014 as Omega Psi Phi Fraternity Inc., Psi Phi Chapter Day in the City of Urbana. Chair Ammons acknowledged a card from Bishop King James and Reverend Dr. Evelyn Underwood, and further acknowledged that neither wanted to verbally express their concerns regarding Dr. Ellis Subdivision sewer issues, but asked that these issues be mentioned. Peter Resnik presented an update on the progress of the IDOT Traffic Stop Data Task Force, which is compiling information regarding disparities in traffic stops. Mr. Resnik also discussed the sub- committees of the Task Force, and the directives of each. Mr. Resnik stated that he will be providing Council with bi-monthly written reports in the future. Committee Member Input 5. Ordinance No. 2014-10-100: An Ordinance Amending Schedule F of Section 23-83 of the Urbana Local Traffic Code Designating One-Way Streets and Alleys (Oregon Street between Cedar Street and Birch Street) William Gray, Public Works Director, presented information regarding making Oregon Street from Cedar Street to Birch Street a one-way Westbound street from 7:30 a.m. to 8:30 a.m. and from 2:30 p.m. to 3:30 p.m., Monday through Friday while school is in session. Mr. Gray proposed passing an Ordinance to implement the same. Alderman Smyth made a motion to send the proposed Ordinance to council, Alderman Roberts seconded. Motion carried by voice vote. 6. Presentation: Enterprise Zone Application Progress Update: Brandon Boys and Kate Ferrer representing Community Development gave a progress update on applying for a new enterprise zone within the City of Urbana which would take effect January 1, 2016, with the application being due to the State December 31, 2014. Council then presented questions to Mr. Boys and Ms. Ferrer regarding several elements of the proposal for clarification. Discussions ensued pursuant to the questions presented. Elizabeth Tyler with Community Development then presented additional information and clarification regarding the project, zoning and incentives offered. 7. Resolution No. 2014-10-056R: A Resolution Authorizing the Entry into and Execution of an Agreement between the City of Urbana, Illinois and the Community Foundation of East Central Illinois (Public Arts Commission) Brandon Boys with Community Development presented information regarding the City entering into an agreement with the Community Foundation of East Central Illinois for the purpose of raising funds to support the Public Arts Program through fund raising, donations, grants and other support. Mr. Boys stated that Staff is recommending approval. Alderman Smyth asked if the same approach for raising funds could be used with UPTV. City Attorney James Simon addressed the question, and City of Urbana Committee Of The Whole Minutes: October 27, 2014 Page 3 of 4 stated that a fund raising program can be set up for UPTV, but there would need to be delineation as to the use of the funds raised. Alderman Jakobsson, Alderman Madigan and Alderman Smyth offered comments regarding retaining a balance between supporting the Arts with public and private donation, followed by question/discussion over the Non-Endowed Fund fee. A fixed rate being incorporated into the agreement was discussed. Alderman Smyth made a motion to send the proposed Resolution to Council, Alderman Jakobsson seconded. Motion carried by voice vote. 8. Ordinance No. 2014-10-101: An Ordinance Approving a Redevelopment Agreement Second Amended and Restated with Cake Design Development LLC (206, 208, 210 West Main Street) Brandon Boys consolidated his presentation on item numbers 8 and 9 on this Agenda regarding the City’s agreement with Cake Design Development, LLC. Mr. Boys discussed the current success of the project, and the need to amend the agreement a second time to allow additional monies for the unforeseen over-expenditure of the project. The unexpected increased costs were necessary to address structural damage and other items necessary for completion of the project. Alderman Madigan initiated a discussion regarding a fiscal payback to the community. Mr. Boys placed emphasis on benefits to the City by new businesses starting in Urbana and the creation of jobs in the community. Further discussion ensued regarding keeping the businesses in Urbana once they have established themselves in Urbana and discussion on the TIF program in relation to the project. Alderman Smyth made a motion to send the proposed Ordinance to Council, Alderman Roberts seconded. Motion carried by voice vote. 9. Ordinance No. 2014-10-102: An Ordinance Revising the Annual Budget Ordinance, Fy2014-15 (Redevelopment Agreement Second Amended and Restated, Cake Design Development LLC) Alderman Smyth made a motion to send the proposed Ordinance to Council, Alderman Roberts seconded. Motion carried by voice vote. 10. Resolution No. 2014-10-057R: A Resolution Approving a Collective Bargaining Agreement with International Association of Firefighters, Local 1147(term of July 1, 2013, through June 30, 2016 (Removed from the Agenda) 11. Closed Session: Property Acquisition Issues, Pursuant to 5 ILCS 1320/2 (c)(5): Alderman Smyth moved to go into closed session at 8:08 p.m., regarding Property Acquisition Issues, Pursuant to 4 ILCS 120/2(c)(5), Alderwoman Marlin seconded. Motion carried by roll call. Votes were as follows: Charles Smyth – Aye Dennis Roberts – Aye Eric Jakobsson – Aye Michael P. Madigan - Aye Carol Ammons – Aye Diane Marlin – Aye Bill Brown – Aye Mayor Prussing – Aye City of Urbana Committee Of The Whole Minutes: October 27, 2014 Page 4 of 4 Council returned to regular session at 8:29 p.m. 12. Adjournment There being no further business to come before the Committee, Chair Alderman Eric Jakobsson declared the meeting adjourned at 8:35 p.m. ______________________________ Vicky A. Osborn Recording Secretary *This meeting was taped. **This meeting was broadcast on cable television. Minutes Approved: