City Council Regular Meeting

CITY OF URBANA COMMITTEE OF THE WHOLE – November 24, 2014 – 7:00 P.M. CITY COUNCIL CHAMBERS – 400 S. VINE STREET, URBANA, IL The City Council Committee of The Whole of the City of Urbana, Illinois, met in regular session Monday, November 24, 2014 in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Carol Ammons; Bill Brown, Eric Jakobsson; Diane Marlin; Dennis Roberts, Charles Smyth; Laurel Lunt Prussing; Phyllis Clark ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: Michael P. Madigan STAFF PRESENT: Curt Borman; Brandon Boys; Celeste Choate; Mike Dilley; William Gray; Elizabeth Hannan; Brian K Nightlinger; Kelly Mierkowski; Mike Monson; Joel Sanders; Scott Tess OTHERS PRESENT: Mark Ashby; Mike Dilley, Steve Doggett; Naomi Jakobsson; Michael Langendorf; Diana Lenik; Jerome Lyke; Rick Manner; Carol McKusick, Jenny Putnam; Marya Ryan, Dave Smysor, Members of the Media 1. CALL TO ORDER AND ROLL CALL There being a quorum, Chair Bill Brown called the meeting of the Committee Of The Whole to order at 7:40 p.m. 2. ADDITIONS TO THE AGENDA AND STAFF REPORT a. U-C Sanitary District Presentation: Rick Manner presented a brief history of the U-C Sanitary District, including an overview of the origin of the sewer systems and how they now operate. Mr. Manner gave an update regarding the 2nd Street Pump Station and the benefits of the project to the public, and also presented an update regarding the benefits and advantages that a final contract between the U-C Sanitary District and Cronus Chemicals would provide. Mr. Manner also gave an update on upcoming challenges pertaining to the nutrient limits, ammonia limits, and excess flow regulation. Discussion and questions with Council followed the presentation. b. Sister City of Thionville Presentation: Alderman Roberts and Alderman Smyth gave an oral/visual presentation on the recent trip Urbana’s sister city, Thionville, France, that took place during the 70th year anniversary celebration of Thionville’s liberation. The Alderman shared the group’s experiences in historic downtown Thionville, along with presenting information regarding the ceremonies attended, guests honored, places visited and culinary delights experienced. c. IHSA Funding: Alderman Jakobsson initiated a discussion with Council in favor of the City making a commitment to the Regional Bid Committee in support of the IHSA tournament. City of Urbana Committee Of The Whole Minutes: November 24, 2014 Page 2 of 5 Alderman Jakobsson made the following motion: “The City Council of Urbana directs the Economic Development staff, in consultation with the Champaign-Urbana Regional Bid Committee for the IHSA Tournament, to make a recommendation to Council for a range of reasonable Urbana contributions to the bid, and report back to Council on December 1.” Alderwoman Marlin seconded the motion. Motion carried by voice vote. 3. APPROVAL OF MINUTES OF PREVIOUS MEETING Alderman Roberts made a motion to approve minutes from the meeting held on October 13, 2014. Alderwoman Marlin seconded. Motion carried by voice vote. Alderwoman Ammons made a motion to approve the November 3, 2014 minutes from the Special Meeting of the Committee of the Whole. Alderman Roberts seconded. Motion carried by voice vote. 4. PUBLIC INPUT 1. Michael Langendorf addressed the Council regarding Urbana’s contribution to bring the IHSA basketball tournament back to Champaign-Urbana. 2. Naomi Jakobsson addressed the Council to express her concerns regarding Urbana financially contributing to support the IHSA, as she feels that the City should join contribute to the bid to bring the basketball tournament back to Champaign-Urbana. 3. Carol McKusick addressed the Council regarding her concerns pertaining to the handling and sorting of materials (specifically roofing shingles) brought to Henson Disposal’s construction and demolition recycling facility, after the facility is completed and operational. Ms. McKusick provided a telephone number of (217) 278- 5800 for the IEPA Champaign Regional Office for additional information regarding construction debris recycling rules and regulations. Committee Member Input 5. Ordinance No. 2014-11-108: An Ordinance Establishing a New Enterprise Zone in the City of Urbana and Champaign County (Urbana Enterprise Zone) – CD Economic Development Manager Brandon Boys gave a presentation that addressed this agenda item, along with Resolution 2014-11-060R and Resolution No. 2014-11-061R, regarding the New Enterprise Zone in the City of Urbana and Champaign County. Mr. Boys gave an overview of the progression of the project over the past two years, focusing on the benefits to the City and its residents. Discussion with Council ensued regarding commercial and residential new construction and the local and state incentives available, and how the elements work together for the expansion and development of Urbana. Alderman Smyth made a motion to send Ordinance No. 2014-11-108 to Council. Alderman Roberts seconded. Motion carried by voice vote. City of Urbana Committee Of The Whole Minutes: November 24, 2014 Page 3 of 5 6. Resolution No. 2014-11-060R: Resolution Approving an Enterprise Zone Intergovernmental Agreement Between The City of Urbana, Illinois and The County Of Champaign, Illinois (Urbana Enterprise Zone) – CD Alderman Smyth made a motion to send Resolution No. 2014-11-060R to Council. Alderwoman Ammons seconded. Motion carried by voice vote. 7. Resolution No. 2014-11-061R: Resolution to Authorize Property Tax Abatement for Residential, Commercial and Industrial Property Improvements in The Urbana Enterprise Zone – CD Alderman Smyth made a motion to send Resolution No. 2014-11-061R to Council. Alderwoman Marlin seconded. Motion carried by voice vote. 8. Resolution No. 2014-11-065R: A Resolution Authorizing the Execution of an Intergovernmental Agreement with the Housing Authority of Champaign County for the Provision of Environmental Review Services – CD Community Development Grants Management Division Manager Kelly Mierkowski gave a presentation explaining the requirement of the City of Urbana as a responsible agency to provide environmental review services on behalf of the Housing Authority on its prospective property acquisitions. A discussion with Council ensued following Ms. Mierkowski’s presentation. Alderwoman Marlin made a motion to send Resolution No. 2014-11-065R to Council. Alderman Smyth seconded. Motion carried by voice vote. 9. Resolution No. 2014-11-063R: A Resolution to Adopt the Urbana Climate Action Plan Phase 2 – PW Environmental Sustainability Manager Scott Tess and Marya Ryan, Chair of the Sustainability Advisory Commission gave a presentation of Urbana’s draft Climate Action Plan, Phase II. Mr. Tess gave an overview of the Phase I accomplishments, and what the City believes the goals of Phase II are, and what those goals will focus on accomplishing. Discussion ensued with Council following the presentation regarding several aspects of the Plan, the goals the Plan is structured to accomplish, and proposed methods for attaining those goals. Bill Brown relinquished the Chair to Dennis Roberts from 9:29 p.m. to 9:35 P.M. to participate in the discussion. Alderwoman Ammons made a motion to send Resolution No. 2014-11-063R to Council. Alderman Smyth seconded. Motion carried by voice vote. 10. Resolution No. 2014-11-064R: Resolution to Authorize Execution of Intergovernmental Agreement Between City of Urbana, City of Champaign, Champaign-Urbana Mass Transit District, and Board of Trustees of The University of Illinois for Application and Receipt of Transportation Investing Generating Economic Recover Discretionary Grant (Champaign- Urbana Multimodal Corridor Enhancement) – PW Public Works Director William Gray presented an update regarding the City of Urbana along with the City of Champaign, Champaign-Urbana Mass Transit District, and Board of Trustees of The University of Illinois receiving the 15.7 million dollar TIGER grant. City of Urbana Committee Of The Whole Minutes: November 24, 2014 Page 4 of 5 Mr. Gray discussed that the combined monetary commitment for the five projects to be funded by the grant is $19,178,138.00, and that Urbana’s portion is 2.1 million dollars. Mr. Gray further stated that the total projected costs of the two Urbana projects is $9,228,495.00, meaning that Urbana’s projects will be approximately 60% federally funded by the grant. Mr. Gray’s update included an overview of Urbana’s obligations and the other agencies obligations under the proposed Intergovernmental Agreement, and included discussion of what goals Urbana would like to meet through the completion of the projects, and the benefits to the City of Urbana. Discussion with Council ensued following Mr. Gray’s presentation, including funding concerns, and how funding this endeavor may ultimately be the most cost-effective way to efficiently complete necessary work in project areas, that will now be completed under the grant. Alderwoman Marlin made a motion to send Resolution No. 2014-11-064R to Council. Alderwoman Ammons seconded. Motion carried by voice vote. 11. Ordinance No. 2014-11-109: An Ordinance Revising the Annual Budget Ordinance for FY2014/2015 - FIN Finance Director Elizabeth Hannan presented proposed revisions to the Annual Budget for FY2014/15, explaining the salary adjustments and proposed additional budget items. Discussion with Council ensued after Ms. Hannan’s presentation. Alderwoman Ammons initiated a discussion regarding separating the bargaining units from other items that were presented in the proposed Ordinance, as to address the items separately. Assistant City Attorney Curt Borman confirmed that a motion can be made and voted on by Council to change the Ordinance prior to Council voting on the Ordinance. Alderwoman Ammons then made a motion to separate the bargaining units from the other items listed in the Memorandum concerning the Budget Amendment Ordinance. Alderman Smyth seconded. Motion carried by voice vote. Discussion with Council resumed. Alderman Jakobsson made a motion that a work place study be added to “part B” (being the portion of the budget separated from the bargaining units’ items). Alderwoman Marlin seconded. Motion carried by voice vote. Discussion with Council resumed. Alderman Smyth moved that Council send “part A” (being the ASFSCME and NBU wage increases) to Council. Alderwoman Ammons seconded. Motion carried by voice vote. Alderman Smyth made a motion to attach the insurance reimbursement, the workman’s compensation adjustment and the UC2B budget item to Council. Alderman Roberts seconded. Motion carried by voice vote. Alderman Smyth moved to send “part B” to Council. Alderman Roberts seconded. Motion carried by voice vote. City of Urbana Committee Of The Whole Minutes: November 24, 2014 Page 5 of 5 12. Adjournment There being no further business to come before the Committee, Chair Alderman Eric Jakobsson declared the meeting adjourned at 10:54 p.m. __Vicky A. Osborn______ Recording Secretary *This meeting was taped. **This meeting was broadcast on cable television. Minutes Approved: December 8, 2014