City Council Regular Meeting

STATE OF ILLINOIS CITY OF URBANA Laurel Lunt Prussing, Mayor Phyllis D. Clark, City Clerk URBANA CITY COUNCIL MEETING Monday, December 1, 2014 The City Council of the City of Urbana, Illinois, met in regular session Monday, December 1, 2014 at 7:00 p.m. in the Council Chambers at the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT Charles Smyth, Alderman Ward 1 Eric Jakobsson, Alderman Ward 2 Bill Brown, Alderman Ward 4 Dennis Roberts, Alderman Ward 5 Michael P. Madigan, Alderman Ward 6 Diane W. Marlin, Alderwoman Ward 7 Laurel Lunt Prussing, Mayor Phyllis D. Clark, City Clerk ELECTED OFFICIALS PRESENT VIA TELECONFERENCE Carol Ammons, Alderwoman Ward 3 ELECTED OFFICIALS ABSENT There were none STAFF PRESENT Patrick Connolly; Kevin Garcia, William Gray; Elizabeth Hannan; Christopher Marx; Mike Monson; James Simon; Scott Tess; Elizabeth Tyler OTHERS PRESENT Jason Tompkins; Bishop King James Underwood; Rev. Dr. Evelyn Underwood; News-Gazette; and, Members of the Media A. CALL TO ORDER AND ROLL CALL There being a quorum Mayor Prussing called the meeting of the Urbana City Council to order at 7:10 p.m. Urbana City Council Minutes: December 1, 2014 Page 2 of 7 B. APPROVAL OF MINUTES OF PREVIOUS MEETING Alderwoman Ammons made a motion to approve the minutes from the Urbana City Council meeting held November 17, 2014. Alderman Roberts seconded. Motion carried by voice vote. C. ADDITIONS TO THE AGENDA 1. Alderwoman Marlin moved to add a discussion to the Agenda under “New Business” regarding a Resolution authorizing City support for the community bid package to attract the IHSA Boys Basketball Tournament. Seconded by Alderman Jakobsson. Motion carried by voice vote. Discussion ensued with Council after all other business before Council was addressed. Alderman Bill Brown sent out a proposed Resolution regarding the Urbana’s supporting IHSA Boys Basketball Tournament, and the projected benefits to the City of Urbana, should the Tournament return to this area. Alderman Brown read the proposed Resolution verbally to all present. Mayor Prussing suggested bringing the proposed amendment to the Committee of the Whole on December 8, 2014. Alderwoman Marlin proposed a Special Meeting of the Urbana City Council be held on December 8, 2014, due to time constraints in submitting the bid. Alderman Brown and Alderman Jakobsson were in support of holding the Special Meeting on December 8, 2014. Alderman Smyth asked Mayor Prussing if she had an oral report regarding an amount the City would contribute. Mayor Prussing did not have an exact amount, but expressed that $5,000.00 is reasonable. Alderman Smyth was then in support of holding the Special Meeting. Alderwoman Marlin made a motion to hold a Special Meeting of the Urbana City Council on Monday, December 8, 2014, on the proposed Resolution regarding the IHSA Boys Basketball Tournament. Alderman Jakobsson seconded. Motion carried by voice vote. D. PETITIONS AND COMMUNICATIONS 1. Jayne DeLuce President and CEO of The Champaign County Convention and Visitors Bureau gave a presentation on the IHSA bid committee, giving background on the bid committee and supporting subcommittees, and information regarding the Tournament and the bid process. 2. Bishop King James Underwood and Rev. Dr. Evelyn Underwood did not wish to speak, but are still concerned about the Dr. Ellis Subdivision sewer problems. Council Member Input 1. Discussion with Mayor Prussing and Council members followed Ms. DeLuce’s presentation regarding the potential costs to the City if Urbana commits to contributing to the bid for the Tournament, the potential revenue that the Tournament could bring to Urbana, and other aspects of the bid process and procedures. Urbana City Council Minutes: December 1, 2014 Page 3 of 7 E. UNFINISHED BUSINESS There was none. F. REPORTS OF STANDING COMMITTEES 1. Committee of the Whole a. Ordinance No. 2014-11-108: An Ordinance Establishing a New Enterprise Zone in the City of Urbana and Champaign County (Urbana Enterprise Zone) – CD Alderman Brown made a motion to approve Ordinance No. 2014-11- 108. Alderman Smyth seconded. Motion carried by roll call. Votes were as follows: Carol Ammons – Aye Diane Marlin – Aye Bill Brown – Aye Dennis Roberts - Aye Eric Jakobsson – Aye Charles Smyth – Aye Michael P. Madigan – Aye Disposition: Ordinance No. 2014-11-108 was approved by roll call vote (7 – Ayes; 0 – Nays) b. Resolution No. 2014-11-060R: Resolution Approving an Enterprise Zone Intergovernmental Agreement Between The City of Urbana, Illinois and The County Of Champaign, Illinois (Urbana Enterprise Zone) – CD Alderman Brown made a motion to approve Resolution No. 2014-11- 060R. Alderwoman Marlin seconded. Motion carried by roll call. Votes were as follows: Carol Ammons – Aye Diane Marlin – Aye Bill Brown – Aye Dennis Roberts - Aye Eric Jakobsson – Aye Charles Smyth – Aye Michael P. Madigan – Aye Disposition: Resolution No. 2014-11-060R was approved by roll call vote (7 – Ayes; 0 – Nays) c. Resolution No. 2014-11-061R: Resolution to Authorize Property Tax Abatement for Residential, Commercial and Industrial Property Improvements in The Urbana Enterprise Zone – CD Alderman Brown made a motion to approve Resolution No. 2014-11- 061R. Alderman Jakobsson seconded. Motion carried by roll call. Votes were as follows: Carol Ammons – Aye Diane Marlin – Aye Bill Brown – Aye Dennis Roberts - Aye Eric Jakobsson – Aye Charles Smyth – Aye Michael P. Madigan – Aye Disposition: Resolution No. 2014-11-061R was approved by roll call vote (7 – Ayes; 0 – Nays) Urbana City Council Minutes: December 1, 2014 Page 4 of 7 d. Resolution No. 2014-11-065R: A Resolution Authorizing the Execution of an Intergovernmental Agreement with the Housing Authority of Champaign County for the Provision of Environmental Review Services – CD Alderman Madigan questioned what the consequences would be in the event the City did not pass Resolution No. 2014-11-065R, and did not participate in providing the environmental review services. Community Development Director Elizabeth Tyler addressed Alderman Madigan’s questions, clarifying the reasons to approve the Resolution, and the City’s reasons for participation. Alderman Brown made a motion to approve Resolution No. 2014-11- 065R. Alderman Roberts seconded. Motion carried by roll call. Votes were as follows: Carol Ammons – Aye Diane Marlin – Aye Bill Brown – Aye Dennis Roberts - Aye Eric Jakobsson – Aye Charles Smyth – Aye Michael P. Madigan – Aye Disposition: Resolution No. 2014-11-065R was approved by roll call vote (7 – Ayes; 0 – Nays) e. Resolution No. 2014-11-063R: A Resolution to Adopt the Urbana Climate Action Plan Phase 2 - PW Alderman Madigan opened discussion with questions regarding the Plan. Environmental Sustainability Manager Scott Tess spoke to address Alderman Madigan’s questions. Further discussion with Mayor Prussing and Council members ensued following Mr. Tess’ commentary. Alderman Brown made a motion to approve Resolution No. 2014-11- 063R. Alderman Smyth seconded. Motion carried by roll call. Votes were as follows: Carol Ammons – Aye Diane Marlin – Aye Bill Brown – Aye Dennis Roberts - Aye Eric Jakobsson – Aye Charles Smyth – Aye Michael P. Madigan – Aye Disposition: Resolution No. 2014-11-063R was approved by roll call vote (7 – Ayes; 0 – Nays) f. Resolution No. 2014-11-064R: Resolution to Authorize Execution of Intergovernmental Agreement Between City of Urbana, City of Champaign, Champaign-Urbana Mass Transit District, and Board of Trustees of The University of Illinois for Application and Receipt of Transportation Investing Generating Economic Recover Discretionary Grant (Champaign-Urbana Multimodal Corridor Enhancement) – PW Public Works Director William Gray addressed Council and commented on the changes to the Agreement that he emailed the past Wednesday. Mr. Gray wanted to inform Council that there had been a Urbana City Council Minutes: December 1, 2014 Page 5 of 7 section regarding definitions added to the Agreement, along with other minor changes, clarifications and corrections. Alderman Brown made a motion to approve Resolution No. 2014-11- 064R. Alderman Roberts seconded. Motion carried by roll call. Votes were as follows: Carol Ammons – Aye Diane Marlin – Aye Bill Brown – Aye Dennis Roberts - Aye Eric Jakobsson – Aye Charles Smyth – Aye Michael P. Madigan – Aye Disposition: Resolution No. 2014-11-064R was approved by roll call vote (7 – Ayes; 0 – Nays) f. Ordinance No. 2014-11-109: An Ordinance Revising the Annual Budget Ordinance for FY2014/2015 – FIN Finance Director Elizabeth Hannan presented the changes that were made to Ordinance No. 2014-11-109 that resulted from discussion and motions passed at the November 24, 2014 meeting of City Council Committee of The Whole. A brief discussion with Council members and Mayor Prussing ensued. Alderman Smyth made a motion to approve Ordinance No. 2014-11- 109. Alderman Roberts seconded. Motion carried by roll call. Votes were as follows: Carol Ammons – Aye Diane Marlin – Aye Bill Brown – Aye Dennis Roberts - Aye Eric Jakobsson – Aye Charles Smyth – Aye Michael P. Madigan – Aye Mayor Prussing - Aye Disposition: Ordinance No. 2014-11-109 was approved by roll call vote (8 – Ayes; 0 – Nays) G. REPORTS OF SPECIAL COMMITTEES 1. Alderman Charles Smyth discussed the UC2B/iTV3 the beginning of construction and expansion of their service area, beginning with the Northwest intersection of Vine Street and Florida Avenue. Alderman Smyth gave the contact information for iTV3’s website “theperfectupgrade.com”. 2. Alderman Bill Brown presented information on a recent book entitled “Scarcity: The New Science of Having Less and How It Defines Our Lives” by authors Sendhil Mullainathan and Eldar Shafir. H. REPORTS OF OFFICERS There were none. I. NEW BUSINESS 1. Ordinance No. 2014-12-110: An Ordinance Approving and Authorizing the Execution of an Annexation Agreement (1702 Cooks Lane/Harold E Whitlatch And Teresa Westenhaver)- CD Urbana City Council Minutes: December 1, 2014 Page 6 of 7 Planner II Kevin Garcia presented the purpose of the proposed Ordinance, and discussed why the Annexation Agreement is necessary for the owners to be able to move forward with their plans for the property. Mr. Garcia recommended Council approve the same. A brief discussion with Council ensued following Mr. Garcia’s presentation. Alderman Smyth made a motion to approve Ordinance No. 2014-12- 110. Alderman Jakobsson seconded. Motion carried by roll call. Votes were as follows: Carol Ammons – Aye Diane Marlin – Aye Bill Brown – Aye Dennis Roberts - Aye Eric Jakobsson – Aye Charles Smyth – Aye Michael P. Madigan – Aye Mayor Prussing - Aye Disposition: Ordinance No. 2014-12-110 was approved by roll call vote (8 – Ayes; 0 – Nays) 2. Ordinance No. 2014-12-111: An Ordinance Approving a Major Variance to Allow a Sign 11 Feet in Height Set Back 8 Feet From the Right-of-Way in the City’s MIC, Medical Institutional Campus (505 N. McCullough Street/Bendsen Signs & Graphics) - CD Christopher Marx, Planner I with Community Development gave an oral and visual presentation explaining Bendsen Signs & Graphics’ request on behalf of Carle Hospital for a major variance to allow the installation of a sign at the intersection of McCullough Street and University Avenue. The proposed sign would be 11 feet high and set back 8 feet from the right-of-way. Discussion with Council ensued regarding potential safety issues related to the proposed wayfinding signage. Alderman Madigan made a motion to approve Ordinance No. 2014-12- 111. Alderman Jakobsson seconded. Discussion with Council resumed regarding the potential safety issues related to the proposed wayfinding signage. Community Development Director Elizabeth Tyler, Jason Tompkins with Bendsen Signs & Graphics, and Public Works Director William Gray addressed Mayor Prussing’s and Council’s questions. Alderman Smyth proposed an amendment to the motion, directing the petitioner and their agent (the sign company) to work with City staff to resolve the wayfinding safety issue. Additionally, a safety study regarding the area is forthcoming, and will offer additional information that could influence decisions on how to proceed with the signage. Jakobsson seconded the proposed amendment to the motion. After further discussion with Council, Mayor Prussing declared that this is a “friendly amendment”. Mayor Prussing then asked for additional comments from Council. There were no additional comments. Roll was called to approve Ordinance No. 2014-12-111, incorporating the “friendly amendment” to the same. Motion carried by roll call. Votes were as follows: Urbana City Council Minutes: December 1, 2014 Page 7 of 7 Carol Ammons – Aye Diane Marlin – Aye Bill Brown – Aye Dennis Roberts - Nay Eric Jakobsson – Aye Charles Smyth – Aye Michael P. Madigan – Aye Disposition: Ordinance No. 2014-12-111 was approved by roll call vote (6 – Ayes; 1 – Nays) J. ADJOURNMENT There being no further business to come before the City Council, Mayor Prussing declared the meeting adjourned at 9:01 p.m. ______________________________ Vicky A. Osborn Recording Secretary ______________________________ Phyllis D. Clark City Clerk This meeting was taped. This meeting was broadcast on cable television. Minutes Approved: December 15, 2014