City Council Regular Meeting

CITY OF URBANA COMMITTEE OF THE WHOLE – Monday, December 12, 2016 – 7:00 P.M. CITY COUNCIL CHAMBERS – 400 S. VINE STREET, URBANA, IL The City Council Committee of The Whole of the City of Urbana, Illinois, met in regular session Monday, December 12, 2016, in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Aaron Ammons; Bill Brown; Eric Jakobsson; *Michael P. Madigan; Diane Marlin; Dennis Roberts; Charles Smyth; Laurel Lunt Prussing; Phyllis Clark ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: None STAFF PRESENT: Alex Bautista; Brad Bennett; Brandon Boys; Celeste Choate; Patrick Connolly; Kevin Garcia; William Gray; Elizabeth Hannan; Melissa Hayes; Mike Monson; Brian Nightlinger; Craig Shonkwiler; James Simon; Scott Tess; Elizabeth Tyler OTHERS PRESENTE: Annie Adams; Karem Aram; Tim Bartlett; Francis Boyle; Shannon Burnett; Jeremy Hale; Sage Johnson; Lauren Karplus; Durl Kruse; Gabe Lewis; Caitlin Lill; Matt McElhoe; Christine Rivers; Matt Rivers; Bill Rose; Loren Sanders; Tom Sheehan; Kenneth Sprague; Laurie Sprague; Kim Surles; Rev. Dr. Evelyn B. Underwood; Bishop King James Underwood; Geovanny Vega; Julie Watkins; Members of the Media 1. CALL TO ORDER AND ROLL CALL There being a quorum, Chair Madigan called the meeting of the Committee of the Whole to order at 7:02 p.m. *Chair Madigan joined the meeting at 7:02pm. 2. APPROVAL OF MINUTES OF PREVIOUS MEETING Alderman Roberts made a motion to approve the minutes from the meeting held on November 28, 2016. Alderman Smyth seconded. Motion carried by voice vote. 3. ADDITIONS TO THE AGENDA There were none. 4. PUBLIC INPUT The following residents addressed the committee in support of adding more police officers: Shannon Burnett, Jeremy Hale, Matt McElhoe, Loren Sanders, Kim Surles, Kenneth Sprague, Laurie Sprague, Christine Rivers and Matt Rivers. Bishop King James and Rev. Dr. Evelyn B. Underwood did not wish to speak, but asked that their position be entered into the record regarding the Dr. Ellis Subdivision sewer issues. Lauren Karplus addressed the committee in opposition and with questions about Urbana Landmark Hotel and future development projects. Discussion ensued with committee and staff. Committee of the Whole Monday, December 12, 2016 Page 2 of 6 Francis Boyle addressed the committee with language suggestions for item 9. He read the changes and gave a copy to the City Clerk. Changes submitted were as follows: 1. No city employee or official or department or agency of the City of Urbana shall request information about or otherwise investigate or assist in the investigation of the citizenship or immigration status of any person unless such inquiry or the investigation is required by a court order. 2. No city employee or official or department or agency of the City of Urbana shall condition the provision of City benefits, opportunities or services on matters related to citizenship or immigration status unless required to do so by state or federal law or by a court order. Alderman Madigan relinquished the chair to Alderwoman Marlin from 7:51-7:53pm to join discussion. The following residents addressed the committee in support of Sanctuary City: Karen Aram, Eric Jakobsson, Sage Johnson, Geovanny Vega and Julie Watkins. Annie Adams addressed the committee to express her support for item 21 regarding the Bicycle Master Plan. Durl Kruse addressed the committee at the time agenda item was presented to express his concerns about Crystal Lake Sediment removal and financial impact to the City of Urbana. Bill Rose did not speak but his position in support of Renewable Energy Credits is hereby entered for the records. 5. Presentations a. Pygmalion Festival Report Seth Fein gave a brief report about the events that took place during the 12th annual Pygmalion Festival 2016. Mr. Fein also thanked the City of Urbana for their sponsorship. 6. Additional Police Personnel Mayor Prussing gave a report concerning the need for additional police officers and the funding options. A more detailed report will be given in January with other funding options. At this time, hotel/motel seems to be the best source of funding. Alderwoman Marlin read emails she received from the president of CU- Lodging and other hotel/motel managers regarding the proposed increase in taxes. The managers wondered why none of the businesses that would be affected were consulted and asked how this change could affect their businesses. Discussion ensued. Alderman Jakobsson suggested that Cunningham Township take care of all of the social service funding in order for the city to allocate its portion to fund the police officers. Alderman Roberts also read communication from constituents regarding the presence of officers and that more emphasis should be directed to the evening hours. Committee of the Whole Monday, December 12, 2016 Page 3 of 6 Alderman Ammons stated he was not in support of additional officers without a sustainable form of funding. Alderman Brown stated he was in support of additional officers but not at the expense of a hotel/motel tax increase. 7. IDOT Traffic Stop Discussion Police Chief Patrick Connolly introduced Statistician Melissa Hayes, Human Relations Officer Alex Bautista and Lieutenant Fitzgerald. The report being presented would address some of the questions that were brought up at the previous IDOT presentation. The PowerPoint presentation given by Statistician Melissa Hayes covered questions previously asked by committee members and also showed accomplishments made since the last meeting:  Monthly meetings with Human Relations Office and Urbana Police Department  Crime Analysis email created (CrimeAnalysis@urbanaillinois.us),  Added “Beyond Scope” checkbox  Meetings with council members individually  Request for Proposals for crime mapping program  STEP & motivation for stop descriptions, and traffic stop policy attached. All policies available online: http//www.urbanaillinois/police-policies  Additional analysis Ms. Hayes also reported that the presentation would be available on the city’s website the following day for public viewing. Lt. Fitzgerald, Ms. Hayes, Mr. Bautista and Police Chief Connolly addressed questions and concerns from committee. 8. Staff Report There was none. 9. Resolution No. 2016-12-070R: A Resolution Reaffirming Urbana as a Sanctuary City Mayor Prussing distributed an updated, shorter version of the original proposed resolution. Mayor Prussing also acknowledged provision suggestions submitted by Professor Boyle at the beginning of meeting. Discussion ensued. Since there were many things to be decided concerning the language, Alderman Smyth made a motion to send Resolution No. 2016-12-070R to council without recommendation for approval. Alderman Ammons seconded. Motion carried by voice vote. 10. Ordinance No. 2016-12-113: An Ordinance Approving a Power Purchase Agreement without Renewable Energy Credits with WCP Solar Services, LLC Environmental Sustainability Manager Scott Tess presented Ordinance No. 2016-12-113 and Ordinance No. 2016-114 in omnibus fashion. He said that staff is currently seeking direction as to which option they would like to forward to council. *continued on to Ordinance No. 2016-12-114. 11. Ordinance No. 2016-12-114: An Ordinance Approving a Power Purchase Agreement with Renewable Energy Credits with WCP Solar Services, LLC Committee of the Whole Monday, December 12, 2016 Page 4 of 6 After discussion of both options (Ordinance No. 2016-12-113 and Ordinance No. 2016-12-114) Alderman Ammons made a motion to send Ordinance No. 2016-12-114 to council with recommendation for approval. Alderman Smyth seconded. Motion carried by voice vote. Alderman Madigan relinquished the chair to Alderwoman Marlin from 10:01-10:02pm to express his position in voting for option 2 which is Ordinance No. 2016-12-113. This option would save money for the City of Urbana. 12. Ordinance No. 2016-12-115: An Ordinance Approving a Right-of-Way License Agreement with MCDJ, LLC (208 West Griggs Street) Assistant City Engineer Brad Bennett presented Ordinance No. 2016-12- 115 with recommendation for approval. The owner of 25 O’clock Brewing was also present to address any questions. This ordinance will allow an installation of an entryway for access to their business and outdoor seating. City policy requires a license agreement which is being proposed. No discussion. Alderwoman Marlin made a motion to send Ordinance No. 2016-12-115 to council with recommendation for approval. Alderman Smyth seconded. Motion carried by voice vote. 13. Resolution No. 2016-12-069R: A Resolution Approving an Intergovernmental Agreement between the City of Urbana and the Urbana Park District (Agreement for Removal of Sediment from Crystal Lake Sediment Basin) Assistant City Engineer Brad Bennett, Urbana Park District Executive Director Tim Bartlett and Project Manager Caitlin Lill gave a PowerPoint presentation with background and facts about Crystal Lake and its current condition. Mr. Bennett explained to the board that this resolution is needed in order to execute an intergovernmental agreement between the City of Urbana and the Urbana Park District for the Sediment Removal and Disposal project. The joint effort will contribute to the compliance of permit requirements by NPDES (National Pollutant Discharge Elimination System). Discussion ensued. After discussion, Alderwoman Marlin made a motion to send Resolution No. 2016-12-069R to council with recommendation for approval. Alderman Roberts seconded. Motion carried by voice vote. 14. Ordinance No. 2016-12-116: An Ordinance Revising the Annual Budget Ordinance for FY 2016/17 (Crystal Lake Sediment Removal) Assistant City Engineer Brad Bennett presented Ordinance No. 2016-12- 116 with recommendation for approval. Mr. Bennett said that this Ordinance will allow the Finance Director to transfer $ 200,000 from the MCORE Project Storm Sewer budget line item (A10 1- 0400-0200) to cover the City’s cost share of the Sediment and Removal Project. Alderman Smyth made a motion to send Ordinance No. 2016-12-116 to council with recommendation for approval. Alderman Jakobsson seconded. Motion carried by voice vote. 15. Ordinance No. 2016-12-117: An Ordinance Amending Schedule H of Section 23-93 of the Urbana Local Traffic Code Requiring Stop Signs at Certain Intersections (Main Street at Smith Road; Tatman Court at Industrial Circle) Assistant City Engineer Craig Shonkwiler presented Ordinance No. 2016- 12-117 to council with recommendation for approval. This ordinance is Committee of the Whole Monday, December 12, 2016 Page 5 of 6 for the installation of stop signs for eastbound and westbound traffic on Main Street at Smith Road and for eastbound on Tatman Court at Industrial Circle. Alderman Smyth made a motion to send Ordinance No. 2016-12-117 to council with recommendation for approval. Alderman Roberts seconded. Motion carried by voice vote. 16. Ordinance No. 2016-12-118: An Ordinance Amending Schedule J of Section 23-183 of the Urbana Local Traffic Code Prohibiting Parking at all Times on Certain Streets (Webber Street, Lynn Street and Wabash Avenue between Washington Street and Oregon Street) Assistant City Engineer Craig Shonkwiler and Public Works Director William Gray presented Ordinance No. 2016-12-118 to council with recommendation for approval. This ordinance is for the restriction of parking along Webber Street, Lynn Street and Wabash Avenue between Oregon Street and Washington Street. Alderman Smyth made a motion to send Ordinance No. 2016-12-118 to council with recommendation for approval. Alderman Brown seconded. Motion carried by voice vote. Alderwoman Marlin made a motion to extend the meeting to 11:00pm. Alderman Smyth seconded. Motion carried unanimously by voice vote. 17. Ordinance No. 2016-12-119: An Ordinance Revising the Annual Budget Ordinance for FY 2016/17 (MCORE Project 1 Green Street Improvements) Assistant City Engineer Craig Shonkwiler and Public Works Director William Gray presented Ordinance No. 2016-12-119 with recommendation for approval. This ordinance will allow an additional $800,000 in order to complete the project. Discussion ensued. After discussion Alderman Roberts made a motion to send Ordinance No. 2016-12-119 to council with recommendation for approval. Alderwoman Marlin seconded. Motion carried by voice vote. 18. Ordinance No. 2016-12-120: An Ordinance Levying Taxes for the Fiscal Year Beginning July 1, 2016 and Ending June 30, 2017 Finance Director Elizabeth Hannan presented Ordinance No. 2016-16-12- 120, Ordinance No. 2016-12-121 and Ordinance 2016-12-122 in omnibus fashion. Ms. Hannan said that the first ordinance is to levy the tax that will be collected in 2017. The second ordinance is to abate the tax. The third is to abate a portion of the 2016 tax levy. Ms. Hannan addressed questions and concerns from committee. After presentation, Alderman Smyth made a motion to send Ordinance No. 2016-12-120 to council with recommendation for approval. Alderman Roberts seconded. Motion carried by voice vote. 19. Ordinance No. 2016-12-121: An Ordinance Directing the Champaign County Clerk to Abate the Tax levy for the General Corporate Fund for the Tax Year Beginning July 1, 2016, and ending June 30, 2017 Alderman Smyth made a motion to send Ordinance No. 2016-12-121 to council with recommendation for approval. Alderman Ammons seconded. Motion carried by voice vote. Committee of the Whole Monday, December 12, 2016 Page 6 of 6 20. Ordinance No. 2016-12-122: An Ordinance Directing the Champaign County Clerk to Abate a Portion of the 2016 Tax Levy Related to General obligation Bonds, Series 2012, and General Obligation Bonds, Series 2014 Alderman Smyth made a motion to send Ordinance No. 2016-12-122 to council with recommendation for approval. Alderman Roberts seconded. Motion carried by voice vote. 21. Ordinance No. 2016-12-123: An Ordinance Amending the 2005 Comprehensive Plan of the City of Urbana, Illinois (Adoption of the 2016 Urbana Bicycle Master Plan as an Amendment to the Comprehensive Plan – Plan Case 2272-CP-16) Planner II Kevin Garcia and Regional Representative Gabe Lewis presented Ordinance No. 2016-12-123 to council with recommendation for approval. Mr. Garcia and Mr. Lewis addressed board questions and concerns. After presentation the board was given three options from which to choose: a. Approve the proposed 2016 Urbana Bicycle Master Plan and adopt it as an element of the 2005 Urbana Comprehensive Plan; b. Approve the proposed 2016 Urbana Bicycle Master plan with specific changes and adopt it as an element of the 2005 Urbana comprehensive plan or c. Do not approve the proposed 2016 Urbana Bicycle Master Plan. Alderman Smyth made a motion to send Ordinance No. 2016-12-123 to council with recommendation for approval. Alderman Brown seconded. Motion carried by voice vote. 22. Resolution No. 2016-12-071R: A Resolution Approving and Authorizing Entering into and Executing an Intergovernmental Agreement for the Performance of Liquor License Inspections At 11:00pm Chair Madigan relinquished the chair to Alderwoman Marlin due to conflict of interest as a liquor license holder. Fire Chief Brian Nightlinger presented Resolution No. 2016-12-071R to with recommendation for approval. This resolution will authorize the execution of a contractual agreement with Illinois Department of Revenue Alcoholic Liquor Enforcement Pilot Program. Alderman Smyth made a motion to send Resolution No. 2016-12-071R to council with a recommendation for approval. Alderman Ammons seconded. Motion carried by voice vote. 23. Adjournment There being no further business before the committee, Chair Brown declared the meeting adjourned at 11:03pm. _Wendy M. Hundley____ Recording Secretary *This meeting was taped. **This meeting was broadcast on cable television. Minutes Approved: January 9, 2017