City Council Regular Meeting

STATE OF ILLINOIS CITY OF URBANA Diane Wolfe Marlin, Mayor Charles A. Smyth, City Clerk URBANA CITY COUNCIL Monday, September 18, 2017 The City Council of the City of Urbana, Illinois met on Monday, September 18, 2017 at 7:00 p.m. in the Council Chambers at the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT Maryalice Wu, Alderwoman Ward 1 Eric Jakobsson, Alderman Ward 2 Aaron Ammons, Alderman Ward 3 Dennis Roberts, Alderman Ward 5 Dean Hazen, Alderman Ward 6 Jared Miller, Alderman Ward 7 Diane Wolfe Marlin, Mayor Charles A. Smyth, City Clerk ELECTED OFFICIALS PRESENT VIA TELECONFERENCE None ELECTED OFFICIALS ABSENT Bill Brown, Alderman Ward 4 STAFF PRESENT William Gray; Kay Meharry; Kelly Mierkowski; Brian Nightlinger; Lorrie Pearson; John Schneider; Bryant Seraphin; James Simon OTHERS PRESENT Elderess Melinda Carr; Michael Kilcullen; David Monk; Bishop King James Underwood; Members of the Media A. CALL TO ORDER AND ROLL CALL Mayor Marlin called the meeting of the Urbana City Council to order at 7:00pm. B. APPROVAL OF MINUTES OF PREVIOUS MEETING Alderman Jared Miller made a motion to approve the minutes from September 5, 2017 City Council meeting. Motion seconded by Alderman Aaron Ammons and carried by voice vote. C. ADDITIONS TO THE AGENDA There were none. D. PUBLIC INPUT David Monk said he would like to see broadleaf plants in addition to grasses in finishing the North Lincoln Avenue extension. Michael Kilcullen, who is on the Sister Cities committee, spoke about a trip to Sister City Thionville, France. Mr. Kilcullen is trying to schedule the trip for November 18, 2017, which Urbana City Council Minutes: September 18, 2017 Page 2 of 5 coincides with the week of Thanksgiving in the U.S. Participants will make their own reservations and pay their own expenses. He said he can help with travel planning free of charge for anyone who requests it. Bishop King James Underwood did not wish to speak, but asked that his position be entered into the record regarding the Dr. Ellis Subdivision sewer issues. Elderess Melinda Carr did not wish to speak, but asked that her concerns about the Dr. Ellis Subdivision sewer problems, equity and historic impact be entered into the record. E. UNFINISHED BUSINESS There was none. F. REPORTS OF STANDING COMMITTEES 1. Committee Of The Whole (Alderman Eric Jakobsson) a. Ordinance No. 2017-09-051: An Ordinance Amending Schedule J of Section 23- 172 of the Urbana Local Traffic Code Establishing Curb Loading Zones on Certain Streets (Goose Alley) Alderman Jakobsson made a motion to approve Ordinance No. 2017-09-051. Motion seconded by Alderman Roberts and carried by roll call vote as follows: Ammons – aye Miller – aye Hazen – aye Roberts – aye Jakobsson – aye Wu – aye Disposition: Ordinance No. 2017-09-051 was carried by roll call vote (6-Aye; 0- Nay) b. Ordinance No. 2017-09-052: An Ordinance Amending Schedule J of Section 23- 183 of the Urbana Local Traffic Code Prohibiting Parking at all Times on Certain Streets (Division Avenue; Thompson Street) Alderman Jakobsson made a motion to approve Ordinance No. 2017-09-052. Motion seconded by Alderman Hazen and carried by roll call vote as follows: Ammons – aye Miller – aye Hazen – aye Roberts - aye Jakobsson– aye Wu – aye Disposition: Ordinance No. 2017-09-052 was carried by roll call vote (6-Aye; 0- Nay) c. Resolution No. 2017-09-061R: A Resolution Approving an Emergency Solutions Grants Program Subrecipient Agreement with Crisis Nursery (FY 2017-2018) Alderman Jakobsson made a motion to approve Resolution No. 2017-09-061R. Motion seconded by Alderman Miller. Grants Division Manager Kelly Mierkowski told committee members she corrected the amount in this resolution for Crisis Nursery from $9,160 to $9,760. Motion was then carried by roll call vote as follows: Ammons – aye Miller – aye Hazen – aye Roberts – aye Jakobsson – aye Wu – aye Disposition: Resolution No. 2017-09-061R was carried by roll call vote (6-Aye; 0- Nay) Urbana City Council Minutes: September 18, 2017 Page 3 of 5 d. Resolution No. 2017-09-062R: A Resolution Approving an Emergency Solutions Grants Program Subrecipient Agreement with United Way of Champaign County, New Covenant Fellowship Church, and Faith United Methodist Church (FY 2017- 2018) Alderman Jakobsson made a motion to approve Resolution No. 2017-09-062R. Motion seconded by Alderman Ammons and carried by roll call vote as follows: Ammons – aye Miller – aye Hazen – aye Roberts – aye Jakobsson – aye Wu – aye Disposition: Resolution No. 2017-09-062R was carried by roll call vote (6-Aye; 0- Nay) e. Ordinance No. 2017-09-053: An Ordinance Amending Urbana City Code Chapter 9.5, Article II (Raffles/2017) Alderman Jakobsson made a motion to approve Ordinance No. 2017-09-053. Motion seconded by Alderman Roberts and carried by roll call vote as follows: Ammons – aye Miller – aye Hazen – aye Roberts – aye Jakobsson – aye Wu – aye Disposition: Ordinance No. 2017-09-053was carried by roll call vote (6-Aye; 0-Nay) f. Ordinance No. 2017-08-049: An Ordinance Amending Urbana City Code Chapters 1 and 14 (Regulating Special Events) Alderman Jakobsson made a motion to approve Ordinance No. 2017-08-049. Motion seconded by Alderwoman Wu and carried by roll call vote as follows: Ammons – aye Miller – aye Hazen – aye Roberts – aye Jakobsson – aye Wu – aye Disposition: Ordinance No. 2017-08-049 was carried by roll call vote (6-Aye; 0- Nay) g. Resolution No. 2017-08-059R: Resolution Regarding the Release of Closed Sessions Minutes (For the Period Ending August 28, 2017) Alderman Jakobsson made a motion to approve Resolution No. 2017-08-059R as forwarded from Committee. Motion seconded by Alderman Ammons. City Clerk Smyth informed council he found additional sets of closed session minutes, but there were three sets he has been unable to locate. Motion to approve this resolution was carried by roll call vote as follows: Ammons – aye Miller – aye Hazen – aye Roberts – aye Jakobsson – aye Wu – aye Disposition: Resolution No. 2017-08-059R was carried by roll call vote (6-Aye; 0- Nay) G. REPORTS OF SPECIAL COMMITTEES There were none. Urbana City Council Minutes: September 18, 2017 Page 4 of 5 H. REPORTS OF OFFICERS Mayor Marlin announced a retirement and promotions in the Fire Department. Lieutenant Keith Schafroth will retire effective September 20, after 28 years of service. Matt Ennis will be promoted to Lieutenant and Mike Jannusch will be promoted to Engineer. Public Works Director William Gray responded to questions about the lateral repair program the City currently has. Mr. Gray said the City will pay up to $5,000 for backfill, street and sidewalk repair. The property owner pays up front for the work. After the work is finished, the invoices are reviewed by the contractors and the resident is reimbursed. He said the problem in the Dr. Ellis subdivision also exists in other places in the City of Urbana and added that the scheduled date to bring a revision to the plan is November 13, 2017. Public Works Director William Gray had several announcements:  Prep work will begin next week for resurfacing the Vine Street underpass, which will extend from Main Street to south of University Avenue.  North Lincoln Avenue resurfacing began last week, and extends from south of Killarney Street to about one mile north.  Concrete will be poured on North Lincoln Avenue this week for the last segment to tie into Olympian Drive. Mr. Gray responded to questions about the methods used to notify contractors about upcoming bids for jobs. He said that notices for job bids are advertised in the News Gazette and are also emailed to those who have placed their names on a list to be notified by email. Mayor Marlin acknowledged the work of Environmental Sustainability Manager Scott Tess and Sustainability Advisory Commission Chair Stacy Gloss for hosting two events on Saturday, September 16, which were the Midwest Grows Green and the Urbana Drive Electric Fair. I. NEW BUSINESS 1. Resolution No. 2017-09-063R: A Resolution of Protest against a Proposed Map Amendment to the Champaign County Zoning Map (2200 E. University Ave. rezoning) Planning Manager Lorrie Pearson presented this resolution, explaining that the recommendation was for the council to defeat the resolution. She said the new owners of Woodland Acres mobile home park, located in the County, would like to expand to add new units. The County has already begun the process of rezoning the expansion, and the expansion requires new sanitary sewer connections. The new connections require the area to be annexed to the City. The County will continue the rezoning process to completion because both County and City zoning are consistent in allowing manufactured homes in that area. The City will begin negotiations with the applicant to annex the property. After discussion, Alderman Miller made a motion to defeat Resolution No. 2017-09- 063R. Motion was seconded by Alderman Jakobsson and carried by roll call vote as follows: Ammons – aye Miller – aye Hazen – aye Roberts – aye Jakobsson – aye Wu – aye Disposition: the motion to defeat Resolution No. 2017-09-063R was carried by roll call vote (6-Aye; 0-Nay) Urbana City Council Minutes: September 18, 2017 Page 5 of 5 2. Mayoral Appointments to Boards and Commissions a. Community Development Commission – term ending June 30, 2020 1. Rev. Robert K. Freeman b. MOR Development Board – term ending June 30, 2019 1. Nancy Esarey Ouedraogo c. Police Pension Board – term ending May 31, 2018 1. Shaennon Clark Mayor Marlin presented the appointments of Rev. Robert K. Freeman to the Community Development Commission, Nancy Esarey Ouedraogo to the MOR Development Board and Shaennon Clark to the Police Pension Board. Alderman Miller made a motion to approve these appointments. Motion seconded by Alderman Jakobsson and carried by voice vote. Disposition: The appointments of Rev. Robert K. Freeman to the Community Development Commission, Nancy Esarey Ouedraogo to the MOR Development Board and Shaennon Clark to the Police Pension Board were carried by unanimous voice vote. J. ADJOURNMENT With no further business before the city council, Mayor Marlin declared the meeting adjourned at 7:41pm. Kay Meharry______ Recording Secretary Charles A. Smyth City Clerk The information and video for this meeting are available at: http://www.urbanaillinois.us/node/6645 This meeting was taped. This meeting was broadcast on cable television Minutes Approved: _ October 2, 2017 __