City Council Regular Meeting

CITY COUNCIL COMMITTEE OF THE WHOLE DATE: Monday, August 27, 2018 TIME: 7:00 P.M. PLACE: Urbana City Council Chambers, 400 S. Vine St., Urbana, IL 61801 The City Council Committee of The Whole of the City of Urbana, Illinois, met in regular session Monday, August 27, 2018, in the Council Chambers of the Urbana City Building, 400 S. Vine Street. Elected Officials Physically Present: Aaron Ammons; Bill Brown; Eric Jakobsson; Dean Hazen; Jared Miller; Dennis Roberts; Maryalice Wu; Diane Wolfe Marlin, Mayor; Charles A. Smyth, City Clerk Elected Officials Present Via Teleconference: None Elected Officials Absent: Staff Present: Celeste Choate; James Eggert; Carol Mitten; Michelle Brooks, John Schneider, Elizabeth Hannan, Don Ho; Craig Shonkwiler Others Present: Rev. Dr. Evelyn Underwood; Members of the Media 1. Call to Order and Roll Call There being a quorum, Chair Aaron Ammons called the meeting of the Committee of the Whole to order at 7:33 pm following a special city council meeting and public hearing. 2. Approval of Minutes of Previous Meeting City Council Member (CM) Hazen made a motion to approve the minutes from the meeting of August 13, 2018, seconded by CM Jakobsson. The motion carried by unanimous voice vote. 3. Additions to the Agenda There were none. 4. Public Input Rev. Dr. Evelyn Underwood didn’t wish to speak but wanted to voice her continued concerns about the Dr. Ellis subdivision sewer problem 5. Presentations a. Urbana Free Library – Annual Report Library Director Celeste Choate provided the annual Urbana Free Library report. She started her PowerPoint presentation by saying that it was another wonderful year at the library. She provided a written report from The Board of Trustees and a draft copy of the annual IPLAR, Illinois Public Library Annual Report. She summarized library statistics as follows: 28,423 people attended 789 programs 11,680 cardholders 95,178 circulation 65,738 reference questions answered  50,130 computer sessions totaling 43,030 hours Over 365,796 people visited Meeting Rooms were used 541 times, and study rooms 2,068 times Volunteer hours were up by 959 with a total of 3,111 hours volunteered And on 8/20/18, 26,333 items were checked out having a value of $534,405. Ms. Choate provided examples of partnerships including a new program for school students on free and reduced lunches outside the library boundaries, the partnership with Cunningham Township for a community garden, and working with the CU Community FabLab expanding to be open 4 days a week. The Archives, via donations, have an intern developing the collection from the Chanute Air Force Base museum. The library has a 3D printer, musical instruments for kids, and an assortment of tech gadgets for checkout. The Foundation continues to fundraise and have pledged to help fund the porch and chiller compressor. The aging boiler was replaced with funds generously allocated by the city. Ms. Choate answered several questions from council members related to book sales and will be sending a link describing the material used in the 3D printer. 6. Staff Report There was none. 7. Resolution No. 2018-08-040R: Resolution for Improvement by Municipality Under the Illinois Highway Code (MCORE Project 5, Green Street from West of Busey Avenue to Race Street PE II) – PW Assistant City Engineer Craig Shonkwiler noted that MCORE Project 1 was nearly complete and introduced this resolution as the beginning of Project 5. This appropriates Motor Fuel Tax of $600,000 for Phase 2 engineering and the acquisition of any needed easements for 600K. CM Wu noted the format of the resolution as required by the state and asked how much of the MFT is from the state? Mr. Shonkwiler responded that this is 100% ours, and represents our share of the expenses and the resolution is for all anticipated costs. Finance Director Hannan added that this is already included in the city’s FY Budget. CM Miller moved to send Resolution 2018-08-040R to council with a recommendation for approval. Motion was seconded by CM Wu and carried by unanimous voice vote. 8. Ordinance No. 2018-08-056: An Ordinance Revising the Annual Budget Ordinance (Budget Amendment #2 – Omnibus) – FIN Financial Analyst Don Ho spoke to the staff memo noting this ordinance to be a routine budget amendment. It is mostly moving monies from the past fiscal year to the current fiscal year. Mr. Ho listed many items such as police uniforms, equipment, some unspent money for historic preservation from market funds, and a rebudget for central TIF to be used on a downtown mini-park and Boneyard Creek Crossing. Other changes include fire truck repair for rusted frame rails where an additional 17K needed for additional work that will increase the useful life of the truck and the Justice Assistance grant which was an oversight of $5600 left out of last budget. In response to questions, Mr. Ho said that these changed do not have a significant impact on the general fund and recommended forwarding to council for approval. CM Wu moved Resolution 2018-08-038R to council with a recommendation for approval. Motion was seconded by CM Ammons. Questions and discussion continued with CM Ammons asking if unspent money was being repurposed? Mr. Ho noted that the items listed on the 1st page were items that were not purchased in the previous year but are still needed. Finance Director Hannan added that the fire truck is simply more costly and noted that many of the  rebudgets are from 2018 but didn’t get done before June 30, are for the same purpose, and against the same account codes. Just a matter of timing. With no further discussion, the motion carried by unanimous voice vote. 9. Ordinance No. 2018-08-057: An Ordinance Amending Urbana City Code Chapter Three, Section 3-43 (Increasing number of Class G-1 liquor licenses for Urbana Gardens Restaurant, Inc. dba Urbana Gardens Family Restaurant, 810 Killarney St, Urbana, IL) – Mayor CM Miller recused himself as an employee of a business holding an Urbana Liquor license. Mayor Marlin introduced the ordinance noting that Milo’s no longer has a G1 license so the total number will remain the same. In response to CM Wu, Mayor Marlin said that there is no cap on the number of licenses, that each one is considered individually. CM Ammons expressed concern about the geographic distribution and number of gaming licenses. CM Brown noted that the city ordinance only regulates the geographic distribution of G2 licenses as G1 licenses are associated with establishments having majority food and alcohol sales. Mayor Marlin said that staff would prepare a map with all G1 and G2 licenses to the next council meeting. CM Jakobsson moved to send Ordinance 2018-08-057 to council with a recommendation for approval. Motion was seconded by CM Hazen and carried by voice vote. 10. Adjournment There being no further business, Chair Ammons declared the meeting adjourned at 8:03 pm. Charles A. Smyth City Clerk This meeting was video recorded with website link (viewable on demand): https://www.urbanaillinois.us/node/7306 This meeting was broadcast on cable television (UPTV) and streamed live: http://urbanaillinois.us/uptv Minutes Approved: September 10,2018