City Council Regular Meeting

URBANA CITY COUNCIL MEETING MINUTES DATE: Monday, November 18, 2019 TIME: 7:00 P.M. PLACE: Urbana City Council Chambers, 400 S. Vine St, Urbana, IL 61801 The City Council of the City of Urbana, Illinois, met in regular session November 18, 2019 at 7:00 p.m. in the Council Chambers at the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: City Council Members (CM) Eric Jakobsson (Ward 2), Bill Brown (Ward 4), Dean Hazen (Ward 6), Shirese Hursey (Ward 3), Jared Miller (Ward 7), Charles A. Smyth (City Clerk), Diane Wolfe Marlin (Mayor) ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: none ELECTED OFFICIALS ABSENT: Maryalice Wu (Ward 1), Dennis Roberts (Ward 5) STAFF PRESENT: Carol Mitten, Jim Simon, Lorrie Pearson, Brandon Boys, Elizabeth Hannan OTHERS PRESENT: News Media (News-Gazette), Brother Bobby Gilner, Robert Lakey, Debbie Insana, Rita Black, Ashlee McLaughlin A. CALL TO ORDER AND ROLL CALL There being a quorum present, Mayor Marlin called the meeting of the Urbana City Council to order at 7:05 p.m. following a Cunningham Town Board meeting. Mayor Marlin and council wished CM Jakobsson a Happy Birthday! B. APPROVAL OF MINUTES OF PREVIOUS MEETING City Council Member (CM) Brown made a motion to approve minutes from the November 4, 2019 regular meeting, seconded by CM Hursey, and passed by unanimous voice vote. C. ADDITIONS TO THE AGENDA There were none. D. PRESENTATIONS AND PUBLIC INPUT Brother Bobby Gilner did not wish to speak but was present in support of members of his church, New Free Will Baptist Church. Debbie Insana presented material to council relating to the climate crisis and building permits. She noted that 40% of carbon emissions are related to buildings and significant reductions can be made through building energy efficient homes. She reviewed annual heating and cooling degree days as well as average energy costs. She provided the cost savings for net energy zero homes and urged Council to adopt building code requirements encouraging geothermal and solar panel use. In response to CM Jakobsson, Ms. Insana provided additional information about building energy saving homes. Ashlee McLaughlin and Rita Black, Champaign County Regional Planning Commission, provided a presentation on the 2045 Long Range Transportation Plan. They referred to an interactive website for the plan providing an overview of demographics, land use, environment, local health, and transportation highlighting several items. They noted that Urbana has higher rates of active Page 1 of 4  transportation than the state or locally. They listed results from their community survey that notes where there are issues in the transportation system. The survey results list top transportation priorities for the future 25 years of climate change and the improving the environment, transportation accessibility for all, and walking and biking for health. Local regional goals were developed based on Federal and State goals and survey results and include Safety, multimodal connectivity, the environment, the economy, and equity. Strategies and responsible parties are listed in associated tables. Ms. McLaughlin addressed the federal requirement for the plan as a mechanism for transportation priorities and allocating Federal funding for large scale projects for the region. A list of vision projects is included in the plan such as extending the Kickapoo Rail Trail to Mahomet. Projects included in the long range transportation plan have a better chance of securing federal funding. Listed projects are tied into overarching goals and several projects are supported by video presentations. Questions and discussion followed. CM Brown suggested that for maps showing accidents, it would be useful to have additional information about date, time, and type. In response to his question about the number of survey respondents, Ms. McLaughlin explained data collection with about 800 responses, about 10 per map location, but don’t have a unique count. Commuting census data was also discussed and bicycle and pedestrian mode share will be studied via six permanent counters being installed in the community supplemented by results from manual counts and video as well as a paper survey for bicycling and walking behavior. Ms. Rita Black added that RPC could apply for some IDOT funding to expand automated counting as was used for the video counting project that is currently being analyzed. F. UNFINISHED BUSINESS There was none. G. REPORTS OF STANDING COMMITTEES 1. Committee Of The Whole – (Council Member Bill Brown) a. Ordinance No. 2019-11-062: An Ordinance Authorizing the Lease of Parcels with PINs 25- 15-29-400-023, 25-15-29-400-024 to Prairie Fruits Farm, LLC Bob Lakey addressed the council concerning the leasing of city property to Prairie Fruits Farms stating that he hadn’t been contacted about bidding on these 7 acres that he had been leasing from the city. In response to Mr. Lakey, Mayor Marlin noted the RFP goal of using the land for soil restoration and for food production, not grain. Mr. Lakey submitted a bid of $1400 for a five year lease. For the committee, CM Brown moved approval of Ordinance 2019-11-062, seconded by CM Miller. CM Hursey noted the Public Hearing last week concerning this lease last week where no one showed up. CM Brown also noted the initiative to encourage local food and tourism so more than a dollars and cents issue but a strategic strategy. With no further discussion, the motion passed by roll call vote (6-0): Brown – Aye; Hazen – Aye; Hursey – Aye; Jakobsson – Aye; Miller – Aye; Marlin – Aye. b. Resolution No. 2019-11-044R: A Resolution Authorizing a Small Cell License Agreement with AT&T For the committee, CM Brown moved approval of Resolution 2019-11-044R, seconded by CM Jakobsson. With no discussion, the motion passed by roll call vote (5-0): Brown – Aye; Hazen – Aye; Hursey – Aye; Jakobsson – Aye; Miller – Aye. Page 2 of 4  c. Resolution No. 2019-11-045R: A Resolution Approving an Intergovernmental Agreement with Champaign County Regional Planning Commission for Media Production Services For the committee, CM Brown moved approval of Resolution 2019-11-045R, seconded by CM Hursey. With no discussion, the motion passed by roll call vote (5-0): Brown – Aye; Hazen – Aye; Hursey – Aye; Jakobsson – Aye; Miller – Aye. d. Resolution No. 2019-11-046R: A Resolution Estimating the Tax Levy (Fiscal Year 2019- 2020) For the Committee, CM Brown moved approval of Resolution 2019-11-046R, seconded by CM Miller. With no discussion, the motion passed by roll call vote (6-0): Brown – Aye; Hazen – Aye; Hursey – Aye; Jakobsson – Aye; Miller – Aye, Marlin -- Aye. e. Ordinance No. 2019-11-063: An Ordinance Amending Urbana City Code Chapter Twenty- Two, Article VII, Section 22-91(a) (Amendment to the Food and Beverage Tax Ordinance) For the Committee, CM Brown moved approval of Ordinance 2019-11-063, seconded by CM Hursey. CM Brown noted the absence of two council members and moved to defer, seconded by CM Hazen sending this item to the next regular council meeting. f. Ordinance No. 2019-11-064: An Ordinance Amending Urbana City Code Chapter 22, Article V, Section 22-60 Through Section 22-65 (Amendment to Hotel/Motel Use Tax) For the Committee, CM Brown moved approval of Ordinance 2019-11-064, seconded by CM Hazen. With no discussion, the motion passed by roll call vote (5-0): Brown – Aye; Hazen – Aye; Hursey – Aye; Jakobsson – Aye; Miller – Aye. g. Ordinance No. 2019-11-065: An Ordinance Approving the Extension of Final Plat Approval (Union Gardens Subdivision – Plan Case No. 2364-S-18) For the Committee, CM Brown moved approval of Ordinance 2019-11-065, seconded by CM Jakobsson. With no discussion, the motion passed by roll call vote (5-0): Brown – Aye; Hazen – Aye; Hursey – Aye; Jakobsson – Aye; Miller – Aye. H. REPORTS OF SPECIAL COMMITTEES There were none. I. REPORTS OF OFFICERS There were no reports. J. NEW BUSINESS 1. Resolution No. 2019-11-047R: A Resolution Amending an Illinois Jobs Now! Grant Agreement City Administrator Mitten spoke to her memo noting this item is from a 10 year old Jobs Now grant from Illinois Department of Transportation for Olympian Road construction. IDOT determined that another 192,229.41 is due. CM Miller moved to suspend the rules allowing for consideration of a resolution not coming from committee, seconded by CM Hazen and passed by unanimous voice vote. CM Miller moved to approve Resolution 2019-11-047R, seconded by CM Jakobsson. In response to CM Brown, Finance Director Hannan said she would have to determine past funding sources but would most likely return to and be reallocated by the Capital Improvement Planning process. Ms. Mitten added that on project closeout it was determined that additional reimbursements were due Urbana for eligible expenses. With no further questions or discussion, the motion passed by roll call vote (5-0): Brown – Aye; Hazen – Aye; Hursey – Aye; Jakobsson – Aye; Miller – Aye. Page 3 of 4  2. Mayoral Appointments to Boards and Commissions a. Vice Chair, Citizen Police Review Board (CPRB) – term ending June 30, 2022 1. Mikhail Lyubansky Mayor Marlin nominated Mikhail Lyubansky to Vice Chair of the CPRB noting his qualifications. CM Miller moved approval of the appointment, seconded by CM Jakobsson, and passed by unanimous voice vote. K. ADJOURNMENT With no further business to come before the council, Mayor Marlin adjourned the meeting at 8:01 p.m. Charles A. Smyth City Clerk This meeting was video recorded with website link (viewable on demand): https://www.urbanaillinois.us/node/7706 This meeting was broadcast on cable television (UPTV) and streamed live: http://urbanaillinois.us/uptv Minutes Approved: December 2, 2019 Page 4 of 4