City Council Regular Meeting

CITY COUNCIL COMMITTEE OF THE WHOLE MEETING DATE: Monday, April 6, 2020 TIME: 7:00 P.M. PLACE: Urbana City Council Chambers, 400 S. Vine St., Urbana, IL 61801 AGENDA Chair: Maryalice Wu, Ward 1 1. Call to Order and Roll Call 2. Approval of Minutes of Previous Meeting a. March 16, 2020 3. Additions to the Agenda 4. Public Input and Presentations 5. Staff Report 6. Ordinance No. 2020-03-014: An Ordinance Approving an Amendment to a Planned Unit Development (1208 Bradley Avenue / Plan Case No. 2396-PUD-20) - {03/16/2020}– CD 7. Adjournment *Due to the Governor’s shelter in place order, the Urbana City Council Chambers will be not be open to the public during this Committee Meeting. For those wishing to provide public input, please email your statement to CityCouncil@urbanaillinois.us by 7:00 pm Monday evening April 6, 2020. Your statement will be read into the record per council public input rules. Anyone can watch the meeting on streaming services, UPTV, or attend virtually via Zoom. Additional instructions are attached. Join Zoom Meeting https://zoom.us/j/729976156 Meeting ID: 729 976 156 One tap mobile +13126266799,,729976156# US (Chicago) +19292056099,,729976156# US (New York) Dial by your location +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 253 215 8782 US +1 301 715 8592 US +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) Meeting ID: 729 976 156 Find your local number: https://zoom.us/u/asWcGfFQ6 Persons with disabilities needing special services or accommodations for this meeting should contact the City of Urbana's Americans with Disabilities Coordinator at 217-384-2466. Public Input and Viewing for Urbana City Council and Committee of the Whole Meetings Anyone can watch the meeting on streaming services, UPTV, or attend virtually via Zoom. The Zoom session will be recorded as part of the record. We will not be monitoring or using the Chat window for meetings. Additional Instructions may be provided by the Chair. Providing Public Input Providing Public Input by e-mail: We ask that if you possibly can, submit your public comments by email by 7:00 pm to citycouncil@urbanaillinois.us - These will be read per city council rules and time limits*. Email sent to this account is transmitted to all council members, the mayor, city administrator, and city clerk. Email must be received by the start of the meeting. Providing Public Input from a computer browser or the Zoom app on a mobile device: · The link to join by computer is listed on the agenda. · You do not need to install software on a computer to use Zoom. You can click “Join from your browser.” It appears Zoom prefers for users to download and install their meeting client software on your computer. Choose the option you are comfortable with and note, these may be browser specific. There is a Zoom app for smartphones. · Make sure you have a microphone on your computer if you wish to speak. Please identify yourself with first and last name in Zoom for the record. · Please turn-off any sound from other sources such as UPTV or cable, as there will be a lag in the audio if you are also watching the meeting. You should see the meeting video stream through Zoom, see the staff presentation slides, and hear people talking. · We will be muting participants except during public input, when they will be recognized to speak after raising their hand (see the next bullet point). Video will remain off for all members of the public, even while they are speaking. · Per council rules you must identify yourself to provide public input with your first and last name*. During Public Input, if you wish to speak, please “Raise your hand” using the option as shown in the Participant window (if using the Phone App, this option is shown by touching your name). When called on by the chair or host, you will be un-muted and you should state your name for the record per city code*. · You can find tutorials and help information here: https://support.zoom.us/hc/en-us/articles/201362193- How-Do-I-Join-A-Meeting- Providing Public Input by phone: · Please turn-off the sound from watching the meeting on the TV or streaming service, as there will be a lag in the audio. Join by calling the phone number shown in the agenda. Persons with disabilities needing special services or accommodations for this meeting should contact the City of Urbana's Americans with Disabilities Coordinator at 384-2466.  · Callers will then be asked to enter the Meeting ID number followed by the # key. The Meeting ID number is listed on the agenda. · All callers are muted by default. · If you wish to speak, please “Raise your hand” by pressing *9 once - this toggles the raise/lower hand option. When called on by the chair or host by your phone number, you will be un-muted and you should state your name for the record per city code*. When you are done, the host will “lower your hand” and mute you - there is no need to press any more buttons. As a reminder, public input can be received and is encouraged before the meeting via email as listed above. The video recording will be available on UPTV’s YouTube channel and via the Meetings Calendar on the city’s website, usually by the following day at noon. This is a work in progress, a learning situation for all involved, so we ask for your patience as we move forward. We are unable to provide computer and technical assistance and will move forward during the meeting as necessary. Thank you for your understanding in this difficult situation. Two websites with some additional tips and tricks: https://www.groovehq.com/blog/zoom-tips-and-tricks https://www.colorado.edu/ocg/ocg-staff-resources/meeting-resources/zoom-meeting-tips-tricks * Public Meetings - Ordinances No. 2011-05-033 & 2019-08-051, ILCS 120/2.06(g) Persons with disabilities needing special services or accommodations for this meeting should contact the City of Urbana's Americans with Disabilities Coordinator at 384-2466.