Board of Estimate and Apportionment Meeting Minutes

City of Utica Board of Estimate & Apportionment – Regular Meeting May 7, 2024 The meeting is called to order at 3:06 p.m. Present: Michael P. Galime, Mayor; Katie Aiello, 1st District Councilmember; Rocco Giruzzi, Common Council President Diana Koury, Deputy Comptroller; David Short, Department of Public Works Commissioner; Almir Kaltak, Budget Director Nicholas Bridenbecker, Deputy City Engineer Also Present: Melissa Sciortino, City Clerk/Secretary to E&A EMPLOYMENT AGREEMENT EFFECTIVE MAY 6TH, 2024 BETWEEN CITYOF UTICA AND CHRISTINE PASTORELLI A motion is made by Mayor Galime The motion is seconded by Ms. Koury Ayes: Galime, Koury, Aiello, Giruzzi, Short – 5 Nays: 0 Adopted. RESOLUTION TO UTILIZE THE SERVICES OF RECENTLY RETIRED CHRISTINE PASTORELLI DUE TO A VACANCY IN SECTION 8 A motion is made by Mayor Galime The motion is seconded by Ms. Koury Ayes: Galime, Koury, Aiello, Giruzzi, Short – 5 Nays: 0 Adopted. RESOLUTION APPROVING THE TABLE OF ORGANIZATION OF THE 2024-2025 CITY OF UTICA BUDGET HEREBY BE AMENDED IN THE DPW ADMINISTRATION SALARIES EFFECTIVE APRIL 1, 2024: DPW ADMIN OFFICE (A51490) AMEND: DIRECTOR OF YOUTH BUREAU AT $3,000/YEAR: TO REINSTATE THE SALARY FOR A TITLE THAT WAS MISTAKENLY OMITTED FROM THE 2024-2025 BUDGET. A motion is made by Councilmember Aiello The motion is seconded by Ms. Koury Ayes: Aiello, Koury, Galime, Giruzzi, Short – 5 Nays: 0 Adopted. A motion to enter into Executive Session to discuss Pending Contract Negotiation for Animal Services by Mayor Galime The motion is seconded by Councilmember Aiello A motion to end Executive Session made by Mayor Galime The motion is seconded by Councilmember Aiello RESOLVED, THE GENERAL FUND OF THE 2024-2025 CITY OF UTICA BUDGET HEREBY BE AMENDED IN THE PAYMENTS TO OUTSIDE SERVICES EFFECTIVE APRIL 1, 2024: STEVENS- SWAN HUMANE SOCIETY (A57989) AMEND: ANIMAL CONTROL SERVICES.TO REFLECT PAYMENTS FOR ANIMAL CONTROL SERVICES NOT LIMITED TO ANY ONE ORGANIZATION IN THE 2024-2025 BUDGET. A motion is made by Mayor Galime The motion is seconded by Councilmember Aiello Ayes: Galime, Aiello, Koury, Giruzzi, Short – 5 Nays: 0 Adopted. RESOLVED, THE CITY COMPTROLLER IS HEREBY AUTHORIZED AND DIRECTED TO INCORPORATE THE FOLLOWING PROJECT INTO THE 2024-2025 CITY BUDGET AS FOLLOWS: DR: H416.571001 Y01 2024-25 PAVING – BOND PROCEEDS $2,500,000.00 CR: H55197.211 Y012024-25 PAVING CAP. OUTLAY $2,500,000.00 EXPLANATION: TO INCORPORATE THE 2024-2025 PAVING CONTRACT BY THE BOND ORDINANCE PASSED BY THE COMMON COUNCIL ON 3/20/2024. A motion is made by Mayor Galime The motion is seconded by Councilmember Aiello Ayes: Galime, Aiello, Koury, Giruzzi, Short – 5 Nays: 0 Adopted. RESOLVED, THE CITY COMPTROLLER IS HEREBY AUTHORIZED AND DIRECTED TO INCORPORATE THE WADAS FOUNDATION GRANT INTO THE 2024-2025 CITY BUDGET AS FOLLOWS: CR A404.207000 YOUTH CONTRIBUTIONS DR $24,709.90 A57145.471 WADAS FOUND. – MISC. $24,709.90. TO INCORPORATE THE EDWIN J. WADAS FOUNDATION GRANT IN THE 2024-25 BUDGET. THIS GRANT WILL BE USED FOR YOUTH WELLNESS AND FITNESS PROGRAMS THROUGH THE CITY’S YOUTH BUREAU. A motion is made by Mayor Galime The motion is seconded by Councilmember Aiello Ayes: Galime, Aiello, Koury, Giruzzi, Short – 5 Nays: 0 Adopted. RESOLVED THE BOARD OFESTIMATE AND APPORTIONMENT HEREBY APPROVES A RATE OF COMPENSATION OF $200.00 PER HOUR PLUS NECESSARY COSTS AND DISBURSEMENTS FOR KRISTIN M. MACHELOR, ESQUIRE FOR REPRESENTATION OF THE CITY OF UTICA IN SAIDMATTERS. A motion is made by Councilmember Aiello The motion is seconded by Mayor Galime Ayes: Aiello, Galime, Koury, Giruzzi, Short – 5 Nays: 0 Adopted. RESOLVED THE BOARD OFESTIMATE AND APPORTIONMENT HEREBY APPROVES A RATE OF COMPENSATION OF $350.00 PER ATTORNEY PER HOUR PLUS NECESSARY COSTS AND DISBURSEMENTS FOR DOREEN A. SIMMONS, ESQUIRE, $275.00 PER ATTORNEY PER HOUR PLUS NECESSARY COSTS AND DISBURSEMENTS FOR CARL L. SCHMIDT, ESQUIRE AND $100.00 PERPARALEGAL PER HOUR PLUS NECESSARY COSTS AND DISBURESMENTS FOR PARALEGALS FROM THE HANCOCK AND ESTRABROOK LLP LAW FORM FOR THE REPRESENTATION OF THE CITY OF UTICA IN SAID MATTER. A motion is made by Mayor Galime The motion is seconded by Councilmember Aiello Ayes: Galime, Aiello, Koury, Giruzzi, Short – 5 Nays: 0 Adopted. A motion is made by Mayor Galime The motion is seconded by Ms. Koury Adjourned at 3:24 p.m. Melissa Sciortino, Secretary