City Council

CITY COUNCIL Regular Meeting February 16, 2016 7:30 P.M. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the American Flag was given by all present. CALL TO ORDER: Mayor Gottman called the regularly scheduled meeting of the Vandalia City Council to order at 7:30 P.M. ROLL CALL: Aldermen present were: Stunkel, Hubler, B. John Clark, Hobler, Crawford, Swarm, Lester and Rebbe. MINUTES: A motion was made by Swarm and seconded by Stunkel approving the minutes from the February 1, 2016 meeting as presented. Motion carried. REGULAR BILLS: A motion was made by Stunkel and seconded by B. John Clark approving the regular bills as presented. Motion carried. TREASURER’S REPORT: A motion was made by Stunkel and seconded by Hobler approving the Treasurer’s Report. A copy of the Treasurer’s Report will be filed for audit. Motion carried. SPECIAL BILLS: A motion was made B. John Clark and seconded by Stunkel approving the Special Bills as listed: Illinois Office Supply in the amount of $1,579.50 for forms for death certificates; Ameren Illinois in the amount of $4,346.33 for street lights; Mid Illinois Concrete Inc. in the amount of $2,335.00 for concrete; South Central FS, Inc. in the amount 1  of $4,402.32 for fuel; IMCO Utility Supply Co. in the amount of $1,638.50 for clamps and couplings & etc.; Centraz Industries in the amount of $2,970.00 for sewer solvent; Brenntag in the amount of $9,235.61 for chemicals; Direct Energy in the amount of $17,138.68 for electric; Kaskaskia Springs Water Co. for water in the amount of $1,835.12; Vandevanter Engineering, Inc. in the amount of $2,502.86 for Omnisite maintenance. Motion carried. PERSONNEL & FINANCE MEETING A motion was made by Stunkel and MINUTES FROM FEBRUARY 1, seconded by Swarm approving the 2016: Personnel & Finance Meeting Minutes from February 1, 2016 as submitted. ORDINANCE #2016-2-16-A: A motion was made by Swarm and AMENDING SALARIES FOR FISCAL seconded by Crawford adopting YEAR MAY 1, 2015-APRIL 30, Ordinance #2016-2-16-A, Amending 2016: Salaries For Fiscal Year May 1, 2015- April 30, 2016. The amendment is brought about due to the hiring of a part-time custodian. Roll call vote: Swarm, yea; Hubler, nay; Stunkel, yea; Crawford, yea; Hobler, yea; Rebbe, yea; Lester, yea; Clark, yea. Motion carried. 7 yea and 1 nay. AUTHORIZATION TO HIRE PART- A motion was made by Stunkel and TIME CUSTODIAN: seconded by Crawford approving the hiring of Nancy J. Meyer as part-time custodian for City Hall and the Public Safety Building. Motion carried. WATER & SEWER COMMITTEE A motion was made by Swarm and MEETING MINUTES FROM seconded by B. John Clark approving FEBRUARY 1, 2016: the Water & Sewer Committee Meeting Minutes from February 1, 2016 as submitted. Motion carried. 2 ORDINANCE #2016-2-16-B: A motion was made by Swarm and AMENDING CHAPTER 13.08 SEWER seconded by Stunkel adopting Ordinance SERVICE SYSTEM #2016-2-16-B, Amending Chapter 13.08 Sewer Service System. Gravity Sewers. No basement, half basement or any other portion of a building having a floor elevation beneath the ground surface over the public sewer at the point of connection may be connected into the public sewer by gravity. In areas where the ground line over the public sewer is to be altered, the proposed final ground elevation shall be used. The maximum depth to the top of the building service sewer shall be forty- two (42) inches below finished grade at the point where it enters such building, in all buildings in which the building drain is too low to provide gravity flow to the public sewer, all sewage carried by such drain shall be lifted by mechanical means. No water operated sewage injector shall be used. The owners of buildings having existing sewer connections not in conformance with the provisions of this paragraph I. shall install upon their own sewer line a check valve for the purpose of preventing a sewer backup. Roll call vote: Hobler, yea; Swarm, yea; Lester, yea; Rebbe, yea; Hubler, yea; Clark, yea; Stunkel, yea; Crawford, yea; Motion carried. ORDINANCE #2016-2-16-C: A motion was made by B.John Clark and AMENDING CHAPTER 10 VEHICLES seconded by Hubler adopting Ordinance AND TRAFFIC AT PARAGRAPH #2016-2-16-C, Amending Chapter 10 10.04.050 ONE WAY STREETS AT Vehicles And Traffic At Paragraph SCHEDULE C 10.04.050 One Way Streets At Schedule C. Main Street between Fifth Street and Sixth Street; the direction of traffic shall be eastbound. 3  This should improve safety at rail crossings at Fifth & Sixth Streets. Roll call vote: Crawford, yea; Stunkel, yea; Clark, yea; Hubler, yea; Lester, yea; Hobler, yea; Swarm, yea; Rebbe, yea. Motion carried. RESOLUTION #2016-2-16-D: A motion was made by B.John Clark and APPROVING A MEMORANDUM OF seconded by Stunkel adopting UNDERSTANDING BETWEEN THE Resolution #2016-2-16-D, Approving A CITY OF VANDALIA & SCRPDC: Memorandum Of Understanding Between The City of Vandalia And South Central Regional Planning & Development Commission. The South Central Illinois Regional Planning & Development Commission who will be the lead agency in helping the city with application for the Illinois Enterprise Zone. Roll call vote: Swarm, yea; Hubler, yea; Crawford, yea; Stunkel, yea; Hobler, yea; Rebbe, yea; Lester, yea; Clark, yea. Motion carried. APPROVAL TO REPLACE A motion was made by B. John Clark and TRANSMISSION IN SALT TRUCK: seconded by Stunkel approving the replacement of a transmission in one of the Public Work’s salt trucks in the amount of $2,500-$3,500.00. Motion carried. RESOLUTION #2016-2-16-D: A motion was made by Hobler and MAINTENANCE OF STREETS AND seconded by B. John Clark approving HIGHWAYS BY MUNICIPALITY Resolution #2016-2-16-D, Maintenance UNDER THE ILLINOIS HIGHWAY of Streets and Highways by CODE Municipality Under the Illinois Highway Code in the amount of $203,752.60 of Motor Fuel Tax funds for the purpose of maintaining streets and highways from January 1, 2016 to December 31, 2016. Motion carried. 4 STANDING COMMITTEES: B. John Clark publicly thanked the Public Works Department for keeping the roads clean during our last snow fall. Swarm announced that the Water & Sewer Committee will meet on Monday, nd February 22 at 4:30 at City Hall to discuss a drainage matter, a request from Kaskaskia Spring Water Well and meter yokes for new construction. Hubler said that Mayor Gottman will need to meet with David Doty in regard to the garbage contract. Lester said that he took a look at the Tourist Information Center in regard to some maintenance that needs to be addressed. Hobler said that he would like to advertise for part-time employees at the Vandalia lake. Stunkel wished to welcome our part- time custodian Nancy Meyers. Swarm said that there was a pretty good turnout at the open house at the National Road Interpretive Center on Saturday February 13th. A good turnout for the Lincoln Civil War Ball which was held on Saturday, February 13th at the Moose Lodge. Sunday a Lincoln’s Birthday Party was held at the Old State Capitol Sunday afternoon. LaTisha Paslay reported on the Illinois Trekkers (Illinois’s Oldest AVA Affiliated Walking Club) who welcomes all walkers to join them on March 19, 2016 at Rogier Park Shelter for the 5K or 10K walk. 5  This is a non-competitive, family oriented, leisure walk sanctioned by the American Volkssport Association. The walk route provides an opportunity to view the oldest existing State Capitol Building, the Madonna of the Trails statue, Lincoln bench and to trek through the City’s historic district. COUNCIL CONCERNS: Swarm asked where does the city stand at this time on the sidewalk replacements. Public Work’s Director, Marlin Filer said that the city workers have been fixing the worst of the worst this winter. Filer said that the city will work with a private contractor for certain sidewalk improvements within the city’s TIF areas, as TIF funds will be used for these improvements. Swarm asked where does the city stand with the building collapse at this time. Mayor Gottman said that City Attorney Johnston is working on the process. ADJOURNMENT: There being nothing further to discuss a motion was made by B. John Clark and seconded by Swarm to adjourn. Motion carried. _________________ CITY CLERK 6 7 8 9 10 11