City Council

CITY COUNCIL Regular Meeting September 6, 2016 7:30 P.M. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the American Flag was given by all present. CALL TO ORDER: Mayor Gottman called the regularly scheduled meeting of the Vandalia City Council to order at 7:30 P.M. ROLL CALL: Aldermen present were: Swarm, Lester, B.J. Clark, Hobler, Stunkel, Hubler and Rebbe. Crawford was absent. MOMENT OF SILENCE: A moment of silence was observed for Marvin “Tiny” Nichols, retired employee of the City of Vandalia and business owner in the community. MINUTES: A motion was made by Swarm and seconded by Stunkel approving the minutes from the August 15, 2016 meeting as presented. Motion carried. TREASURER’S REPORT: Stunkel moved and Lester seconded to approve the August Treasurer’s Report as presented. Motion carried. REGULAR BILLS: A motion was made by Stunkel and seconded by Hobler approving the regular bills as presented. Motion carried.  -2- SPECIAL BILLS: A motion was made by Stunkel and seconded by B. John Clark to approve all special bills as submitted: Land of Lincoln Credit Union in the amount of $12,488.50 for the Fire truck payment; Vandalia Asphalt Service in the amount of $21,571.92 for patch mix; Compass West in the amount of $2,500.00 for water agreement; Hurst Rosche Engineers in the amount of $3,991.06 for Thrill Hill Bridge project; U.S. Bancorp in the amount of $14,781.19 for water meters; Timmermann and Company, Ltd. in the amount of $29,000.00 for the City’s annual audit; McKellar, Robertson, McCarty & Click Insurance Co. in the amount of $2,208.00 for annual boiler insurance; Expert Auto Service Repair in the amount of $1,595.81 for squad car repairs; Ameren Illinois in the amount of $3,500.24 for street lights and Brenntag Mid South in the amount of $20,362.95 for chemicals at the Water Plant. Motion carried. Mayor Gottman announced that Item “I”, The Fayette Water Co. Easement Request, would be deleted from the agenda and discussed at the next Council Meeting. ACCEPTANCE OF ANNUAL Dale Timmermann and Trisha Elam, of AUDIT FOR MAY 2015 – Timmermann & Company, presented the APRIL 2016: annual audit for May 2015-April 2016 to the Council.  -3- Timmermann told the Council that the General Fund is in good shape and revenues exceeded expenses by $515,000.00. Gaming revenues increased $30,000.00 more than last year, and expenditures were lower than the previous year. Mayor Gottman complemented the department heads and City employees for helping keep expenses down. Timmermann told the Council that the City of Vandalia is in better financial condition than most communities in our area. At the next Council Meeting, there will be several options for the Water/Sewer rate increases: --Water rates – 15.18% & Sewer rates – 6.05% or --Water rates – 3.11% & Sewer rates – 0%. Hobler moved and B. John Clark seconded to accept the annual audit as presented. Motion carried. Mayor Gottman thanked Dale Timmermann and Trisha Elam for the great job they have always done for the City. TRICK-OR-TREAT The City’s annual Trick-or-Treat Night has NIGHT SET: been set for Saturday, October 29, 2016, from 6:00 – 8:00 p.m.  -4- Swarm made a motion and Stunkel seconded to approve the date. Motion carried. RESOLUTION 2016-9-6-A: It was moved by Swarm to approve Reso- AUTHORIZING CLOSURE OF lution 2016-9-6-A to close Gallatin Street GALLATIN STREET FOR for the Lions Club’s Annual Halloween HALLOWEEN PARADE: Parade on Thursday, October 27, 2016 from 6:30 – 9:30 p.m. Stunkel seconded the motion. Motion carried. AUTHORIZATION TO HIRE Stunkel moved and B. John Clark seconded MECHANIC FOR CITY the motion to approve the hiring of Kyle GARAGE: Reiss to fill the vacancy at the City Garage. Motion carried. FIRST READING OF The first reading of a request from “The LIQUOR LICENSE CLASSI- Cork” was heard. They have asked to FICATION CHANGE FOR change their liquor license from a “Class A” “THE CORK”: license to a “Class H” license. This change would allow for the sale of wine. No action was taken. The Council will vote on this request at the next Council Meeting. RESOLUTION 2016-9-6-B: Stunkel made a motion to approve the APPROVING A LEASE lease agreement between the City and AGREEMENT BETWEEN THE Advanced Digital Solutions to lease a Xerox CITY AND ADVANCED copier at the Public Safety Building. DIGITAL SOLUTIONS: Swarm seconded the motion.  -5- Voting by roll call vote: Lester, yea; Swarm, yea; Stunkel, yea; Hubler, yea; Rebbe, yea; Hobler, yea, and Clark, yea. Crawford was absent. Motion carried. APPROVAL OF AGREE- After a motion by Stunkel and a second MENT WITH MUNICODE by Hobler, the Council voted to approve TO UPDATE THE CITY’S an agreement with Municode at an MUNICIPAL CODE BOOKS: estimated cost of $2,390.00. They will update the City’s Code Ordinances. Motion carried. AUTHORIZATION TO Stunkel moved and Clark seconded the REPAIR ALTITUDE VALVE motion to approve the payment to ON FILLMORE STREET Sidener Environmental Services for the TOWER: repair of an altitude valve on the Fillmore Street water tower. The cost is $3,810.80. Motion carried. MAYOR’S REPORTS: Mayor Gottman commended Zac Kopp, the City’s Code Enforcement Official, for the job he has been doing to get the City cleaned up. Kyle and Sheba Barker requested that “No Semi Parking” signs be placed on both sides of Gochenour Street at Eighth Street. The Council will vote on an ordinance to address this request at the next meeting. Mayor Gottman informed the Council that the Chamber of Commerce is relocating its office upstairs in the First National Bank building.  -6- The Council will act on a proposal for G.O. Refunding Bonds at the September 19th meeting. STANDING COMMITTEE B. John Clark complimented the Street REPORTS: Department on the good job they have done oiling the City streets. He also announced that the sidewalks have been replaced for this year. Hobler announced that the Lake Committee has set a meeting for Saturday, September 17, 2016, at 9:00 a.m. at the Lake Marina. Bethel Baptist Church and Northside Christian Church will have special services to observe the 15th Anniversary of “911”. B. John Clark advised the Council that Liberty Utilities is projecting a large increase in their rates in the near future. He advised citizens to contact our Congressman. MEETING ADJOURNED: With no further action to bring to the Council, B. John Clark moved and Ken Hubler seconded to adjourn the meeting at 8:30 p.m. Motion carried. __________________________________ DEPUTY CLERK