City Council

CITY COUNCIL Regular Meeting September 19, 2016 7:30 P.M. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the American Flag was given by all present. CALL TO ORDER: Mayor Gottman called the regularly scheduled meeting of the Vandalia City Council to order at 7:30 P.M. ROLL CALL: Aldermen present were: Swarm, B. John Clark, Hubler, Stunkel, Rebbe, Crawford and Lester. Hobler was absent. MINUTES: A motion was made by Swarm and seconded by B. John Clark approving the minutes from the September 6, 2016 meeting as presented. Motion carried. REGULAR BILLS: A motion was made by Stunkel and seconded by Swarm approving the regular bills as presented. Motion carried. SPECIAL BILLS: A motion was made by Stunkel and seconded B. John Clark approving the Special Bills as presented: Direct Energy in the amount of $12,674.89 for electric; SCIRP & DC in the amount of $4,117.00 for staff time, travel and other costs associated with the enterprise zone application; Vandalia Asphalt in the amount of $44,308.98 for HFE 300 and truck rental; Brenntag Mid South, Inc. in the amount of $16,813.21 for chemicals; Kaskaskia Springs Water Co. in the amount of $2,097.99 for 4.192 million gals water and energy pass. Motion carried 1 APPROVAL TO PAY BILL TO A motion was made by Stunkel and GRUBAUGH CONTRACTING: seconded by Hubler that if the work done by Grubaugh Contracting at the SW corner of Fourth St & Jefferson St. is satisfactory the bill will be paid before the October 3rd meeting. Motion carried. TREASURER’S REPORT: A copy of the Treasurer’s Report will be filed for audit. AUTHORIZATION TO REPLACE A motion was made by Swarm and seconded VALVES ON FILTERS AT WTP: by Crawford approving the authorization to replace valves on filters at the Wtaer Treatment Plant in the amount of $6,819.00. Motion carried. ACCEPTANCE OF RESIGNATION OF A motion was made by Stunkel and seconded ALYSSA MATAR FROM CITY by Crawford accepting the resignation of TREASURER’S POSITION: Alyssa Matar from the City Treasurer’s position. Motion carried. APPOINTMENT OF TEMPORARY A motion was made by Crawford and ACTING TREASURER: seconded by Stunkel approving the appointment of Danielle Miller as temporary acting treasurer. Motion carried. WATER/SEWER RATE INCREASE A motion was made by Swarm and seconded EFFECTIVE OCTOBER 1, 2016: by B. John Clark proposing an increase of 3.11 percent in water rates and 1.0 percent in sewer rate. The sewer rate increase was not in Timmermann’s suggestions, but Swarm said he would like to add in the gain to curb costs that are likely to incur in the coming years. Such as, several sewer pumps may be in need of repair along with a new water plant. Swarm said that he was looking toward the future. Lester said he was against adding the rate increases and would have liked the council reject both suggestions and opt for a zero increase for this year stating that efficiency measures taken by the 2  city, including new meters, may improve water and sewer revenues in the future. Lester said, that he was in favor of giving the people a break. Crawford was also for a zero rate increase. Swarm warned against putting off rate increases. He said that he would rather take an increase a little at a time, than a hell of one at one time. A roll call was taken: Lester, nay; B. John Clark, yea; Stunkel, yea; Rebbe, yea; Crawford, nay; Swarm, yea; Hubler, yea; Hobler, absent. 5 yea and 2 nay. Motion carried. A RESOLUTION APPROVING A A motion was made by B. John Clark and RIGHT-OF-WAY EASEMENT IN seconded by Hubler approving a Right-of- LANDS OWNED BY THE CITY OF Way Easement in lands owned by the City VANDALIA: of Vandalia. The request came from Fayette Water Company. Roll call vote: Swarm, nay; Lester, nay; Rebbe, yea; Hubler, yea; B. John Clark, nay; Stunkel, nay; Crawford, nay. Hobler, absent. Resolution failed. ORDINANCE AMENDING CHAPTER Mayor Gottman tabled the parking request 10 VEHICLES AND TRAFFIC AT from Kyle Barker until the Street PARAGRAPH 10.16.030 PARKING committee could meet. PROHIBITED OR CONTROLLED, AT SCHEDULE D THEREOF (GOCHENOUR ST REQUEST FROM BARKER’S) ORDINANCE #2016-9-19-A: A motion was made by Swarm and seconded AMENDING THE VANDALIA by Crawford adopting Ordinance #2016-9- MUNICIPAL CODE AT TITLE V 19-A, Amending the Vandalia Municipal BUSINESS LICENSES AND Code At Title V Business Licenses And REGULATIONS AT SECTION Regulations At Section 5.08.070 Number of 5.08.070 NUMBER OF LICENSES Licenses. 3  Not more than Three (3) Class H Licenses shall be currently in effect. The three establishments that hold a Class H license are: The Cork, Willy’s & Lorenzo’s. Roll Call: Rebbe, yea; Stunkel, yea; Hubler, yea; Swarm, yea; B. John Clark, yea; Lester, yea; Crawford, yea. Hobler, absent. Motion carried. ORDINANCE #2016-9-19-B: A motion was made by Swarm and seconded AMENDING THE VANDALIA by B. John Clark adopting Ordinance MUNICIPAL CODE AT TITLE V #2016-9-19-B, Amending The Vandalia BUSINESS LICENSES AND Municipal Code At Title V Business REGULATIONS AT SECTION Licenses And Regulations At Section 5.08.0790 NUMBER OF LICENSES 5.08.0790 Number of Licenses. Not more than Three (3) Class A Licenses shall be currently in effect. The three establishments that hold a Class A license are: Pizza Hut, Spin To Win and PMK D/B/A Daephne’s. Roll Call: Hubler, yea; Swarm, yea; Stunkel, yea; Rebbe, yea; Clark, yea; Lester, yea; Crawford, yea; Hobler, absent. Motion carried. APPROVAL OF THE RE-ROUTING A motion was made Lester and seconded by OF THE EXISTING 8” SANITARY Hubler approving the change order on the SEWER UNDER A FORCE ACCOUNT Fifth & Randolph Street Bridge Project. BASIS WITH A NTE AMOUNT OF $51,325.00 (FIFTH & RANDOLPH A replacement of a 42” sanitary Sewer STREET BRIDGE PROJECT) line necessary for installation of manhole to be included in the manhole unit cost. The contractor will do this on Time & Material “Not To Exceed” $51,325.00. It was the recommendation of Scott Hunt, engineer for Hurst-Rosche, Inc. to approve this sewer modification. Motion carried. 4  Scott Hunt also told the council that there was one other item that needs to be cleaned up to start construction. There is something called RAP (recycled asphalt pavement) that the contractor uses for asphalt. IDOT Is asking to get city approval to use this. A motion was made by B. John Clark and seconded by Lester allowing RAP to be used for this project. Motion carried. A motion was made by Swarm and seconded by Stunkel authorizing Mayor Gottman to approve change orders of up to $20,000 NTE budget amount for Fifth & Randolph Street Bridge Project. Motion carried. RESOLUTION #2016-9-19-C: A motion was made by Swarm and seconded APPROVING AN AGREEMENT FOR by Stunkel approving the Agreement for TECHNICAL SERVICES AND Technical Services And Assistance Between ASSISTANCE BETWEEN THE CITY The City of Vandalia, IL and Moran OF VANDALIA, IL AND MORAN Economic Development, LLC. ECONOMIC DEVELOPMENT, LLC The City of Vandalia agrees to pay Moran Economic Development, LLC the sum of $2,280.00 for the Annual TIF I & II Audit. Roll Call: Clark, yea; Lester, yea; Stunkel, yea; Crawford, yea; Swarm, yea; Hubler, yea; Rebbe, yea; Hobler, absent. Motion carried. AUTHORIZATION TO SEEK BIDS A motion was made by B. John Clark and FOR ROOF REPLACEMENT AT seconded by Lester giving authorization TOURIST INFORMATION CENTER: to seek bids for roof replacement at the Tourist Information Center. Motion carried. ORDINANCE #2016-9-19-D:CITY A motion was made by Clark and seconded OF VANDALIA, FAYETTE CO. by Hubler stating that the City of $2,013,000 GENERAL Vandalia received from JOMorgan Chase OBLIGATION REFUNDING BONDS Bank, National Association, Chicago, Il (ALTERNATE REVENUE SOURCE), for the purchase of $2,013,000 General SERIES 2016 Obligation Refunding Bonds (Alternate 5  Revenue Source), Series 2016, to be issued by the City pursuant to the Illinois Municipal Code and the Local Government Debt Reform Act of Illinois for the purpose of refunding certain of the City’s outstanding alternate revenue bonds (Being general obligation bonds for which real property taxes, unlimited as to rate or amount, may be levied, but which are expected to be paid from revenues from the non-home rule municipal retailers’ occupation taxes and the non- home rule municipal service occupation taxes received by the City pursuant to the Illinois Municipal Code). Roll call vote: Clark, yea; Rebbe, yea; Stunkel, yea; Hubler, yea; Lester, yea; Swarm, yea; Crawford, yea. Hobler was absent. Motion carried. ORDINANCE #2016-9-19-E: A motion was made by Swarm and seconded AMENDING CHAPTER 9.32 by Clark adopting Ordinance #2016-9-19-E: MISCELLANEOUS OFFENSES Amending Chapter 9.32 Miscellaneous WITHIN THE CITY OF VANDALIA, Offenses within the City of Vandalia, IL IL It will be a violation for city ordinances to make possession of a small amount of marijuana or drug paraphernalia. Any person convicted of violating this ordinance shall be fined not less than $500.00 and not more than $750.00. A letter was sent to the municipalities from the State’s Attorney’s Office explaining that cannabis and cannabis paraphernalia were now civil law violations, and those cases would have to be prosecuted by the municipal attorneys. As a civil law violation offenders of those two civil laws, would be subject to a fine of $100-$200.00. 6  Chief Ray said that, my issue with this is if we get a $100.00 fine, it is costing us money to prosecute. Usually, fines will at least cover the cost of prosecution but with us we will go in the hole. City Attorney Ryan Connor suggested that the City of Vandalia pass an ordinance. Roll call vote: Crawford, nay; Lester, yea; Rebbe, yea; Hubler, yea; Stunkel, yea; Swarm, yea; Clark, yea; Hobler, absent. Motion carried. MAYOR’S REPORT: Mayor Gottman publicly thanked the water plant and the garage workers for doing a great job on repairing the major water break on Eighth & St. Louis Ave. Mayor Gottman reported that he is working with Scott Hunt, engineer for Hurst- Rosche to get all the necessary paperwork together for the March 2017 letting for the Thrill Hill Bridge Project. Mayor Gottman reported that a new coffee shop plans to open in October. Another coffee shop opened in the downtown area this morning. CITY CLERK’S REPORT: City Clerk Peggy Bowen reported that petitions are available to pick up for the Consolidated Election to be held on April 4, 2017. Those that have already picked up petitions are: Mayor Gottman; Clerk Peggy Bowen; Alderwoman, Dorothy Crawford; Alderman Joel Rebbe and Andy Lester. Alderman Jerry Swarm will not seek another term in Ward I. Steve Barker has picked up a petition for Ward I. No one has picked up a petition for Ward III at this time. 7  Filing date will be December 12th- December 19th. Clerk Bowen announced that she issued a video gaming terminal license to Wortman Holdings, LLC D/B/A Jack Flash formerly known as Sunset 66. STANDING COMMITTEES: B. John Clark called a Street Committee Meeting for October 3rd at 6:30 P.M. to discuss parking on Rock Island and to discuss the request from Barker’s for parking on Gochenour St. Swarm called a Water & Sewer Committee Meeting for October 3rd at 5:30 P.M. to discuss valve placement and replacement and discuss the field trip to Gateway Water. Dorothy Donnelly spoke to the council about initiating a project at the Old State Burial Grounds. Dorothy explained that she has done a lot of research and found the method and tools to use, solution to use. The solution is used by the Federal Government to clean all the headstones in national cemeteries. A motion was made by Stunkel and seconded by Clark giving Donnelly and her team to move forward with cleaning the headstones at the Old State Cemetery. Motion carried. 8 ADJOURNMENT: A motion was made by Stunkel and seconded by Swarm to adjourn. Motion carried. _______________ CITY CLERK 9 10 11 12 13 14