City Council

CITY COUNCIL Regular Meeting March 20, 2017 7:30 P.M. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the American Flag was given by those present. CALL TO ORDER: Mayor Gottman called the regularly scheduled meeting of the Vandalia City Council to order at 7:30 P.M. ROLL CALL: Aldermen Present: B. John Clark, Swarm, Rebbe, Hubler, Stunkel, Hobler and Crawford. Lester was absent. MINUTES: A motion was made by Swarm and seconded by B. John Clark approving the corrected minutes from the March 6, 2017 meeting as presented. Motion carried. REGULAR BILLS: A motion was made by Stunkel and seconded by Crawford approving the regular bills as presented. Motion carried. SPECIAL BILLS: A motion was made by Stunkel and seconded by B. John Clark approving the Special Bills as presented: South Central FS Effingham in the amount of $48,955.32 for sales tax reimbursement from Jan. 2016 to December 2016; Fayette County Treasurer in the amount of $2,640.75 for 2nd quarter animal control; Old Dominion Brush in the amount of $1,750.22 for supplies; Montgomery Electric in the amount of $4,035.00 for fire station lighting; Vandalia City Garage in the amount of 1  $1,839.00 for maintenance to equipment; Centraz Industries in the amount of $3,060.00 for chemical supplies; Missouri Machinery in the amount of $8,325.00 to furnish & install new peerless pump rotating assembly; Direct Energy in the amount of $10,180.15 for electric; Kaskaskia Springs Water in the amount of $1,990.80 for water expense; Sidener Environmental Services in the amount of $2,772.03 for vacuum regulators; CedarChem, LLC in the amount of $10,974.60 for supplies; Vandevanter Engineering in the amount of $11,720.78 for pump repairs. Motion carried. TREASURER’S REPORT: A motion was made by Hobler and seconded by Stunkel approving the Treasurer’s Report as submitted. A copy of the Treasurer’s Report will be filed for audit. STREET COMMITTEE MEETING A motion was made by Stunkel and MINUTES FROM MARCH 6, 2017: seconded by B. John Clark approving the Street Committee Meeting Minutes from March 6, 2017 as submitted. Motion carried. AUTHORIZATION OF TRANSFER OF A motion was made by B. John Clark EMPLOYMENT OF MATTHEW WYANT and seconded by Swarm authorizing the FROM WATER TREATMENT PLANT transfer of Matthew Wyant to garage TO GARAGE: from Water Treatment Plant to replace Kyle Reiss. Motion carried. AUTHORIZATION TO SEEK A motion was made by Stunkel and APPLICATION FOR OPENING AT seconded by Swarm authorizing to seek WATER TREATMENT PLANT: applications to fill vacancy at Water Treatment Plant. Motion carried. AUTHORIZATION FOR SELLING A motion was made by Stunkel and OLD LADDER TRUCK: seconded by B. John Clark authorizing the sale of an old ladder truck. Motion carried. 2  Zach Kopp, code official and a volunteer fireman was authorized to seek out potentials buyers for the sale of the ladder truck. APPROVAL OF THE MINUTES FROM A motion was made by Swarm and THE LIQUOR MUNICIPAL CODE seconded by Crawford approving the FROM FEBRUARY 1, 2017: minutes from the Liquor Municipal Code Review Minutes. Motion carried. APPROVAL OF THE WATER & A motion was made by Swarm and SEWER COMMITTEE MEETING seconded by B. John Clark approving MINUTES FROM FEBRUARY 13, the Water & Sewer Committee Meeting 2017: Minutes from February 13, 2017 as submitted. Motion carried. APPROVAL OF THE CEMETERY & A motion was made by Hubler and LANDFILL COMMITTEE MEETING seconded by Stunkel approving the MINUTES FROM MARCH 6, 2017: minutes from the Cemetery & Landfill Committee Meeting from March 6, 2017 as submitted. Motion carried. ORDINANCE #2017-3-20-A: A motion was made by Stunkel and ORDINANCE APPROVING A seconded by B. John Clark Adopting CERTAIN TAX INCREMENT Ordinance #2017-3-20-A, Approving A DEVELOPMENT AGREEMENT BY & Certain Tax Increment Development BETWEEN THE CITY OF Agreement By And Between The City of VANDALIA, IL AND RADLIFF Vandalia, Illinois And Radliff PROPERTIES, LLC DBA WITNESS Properties, LLC dba Witness DISTILLERY: Distillery. The Developer will receive no more than $83.350.00 in the form of one annual payment for rehabilitation, reconstruction, or repair or remodeling to the building. Roll Call: Hubler, yea; Swarm, yea; Stunkel, yea; Hobler, yea; Rebbe, yea; B. John Clark, yea; Crawford, yea; Lester, absent. Motion carried. MAYOR’S REPORT: Mayor Gottman gave a brief report on the Illinois Department of Employment Security. 3  Mayor Gottman reported that he met with the engineers on the Fifth & Randolph Bridge Project today. CLERK’S REPORT: City Clerk Peggy Bowen reported that training will begin tomorrow on the upgrade to the Clarity Systems. We will begin with payroll, accounts payable, cash receipting, general ledger. On March 29th, training will begin on utility billing. The front doors will be locked during training. Customers should use the back door. It is recommended that the customer bring their water bill with them because we will not be able to access the computers to look up water bills. STANDING COMMITTEES: Hubler publicly thanked Latisha Paslay for typing up the grant request for two zero-turn mowers for the cemeteries. Mayor Gottman announced that the City of Vandalia and Fayette County Board will be hosting a joint meeting along with neighboring communities within Fayette County. The meeting will be held on Thursday, March 23rd at 6:30 p.m. They will be discussing county-wide Economic Development efforts and private partnership. You will find a monthly report from Brian Stout, Economic Development & Tourism Director. Swarm announced that the Family YMCA of Fayette County Grand Raffle will be held on Saturday, March 25, 2017 beginning at 5:30 p.m. 4  The Grande Levee will be held on June 16th & 17th. Friday night will be a ham and bean dinner and Saturday will be period crafts, food, demonstrations and music. Swarm announced that Tourism Week is the first full week in May. Mayor Gottman announced that he along with Brian Stout will be attending the Illinois Tourism Conference in Springfield on Wednesday & part of Thursday of this week. COUNCIL MOVES INTO EXECUTIVE SESSION AT 8:02 P.M.: A motion was made by Stunkel and seconded by Swarm to move into Executive Session at 8:02 p.m. under 5ILCS120/2 personnel. Roll call: Swarm, yea; Rebbe, yea; Stunkel, yea; Hobler, yea; Crawford, yea; Hubler, yea; B. John Clark, yea. Motion carried. EXECUTIVE SESSION ENDS AT 8:24 P.M.: Executive Session ended at 8:24 p.m. REGULAR SESSION RECONVENES AT 8:24 P.M.: Mayor Gottman reconvened the regular council meeting at 8:24 p.m. with a roll call: B. John Clark, yea; Crawford, yea; Rebbe, yea; Hobler, yea; Stunkel, yea; Swarm, yea; Hubler, yea; NO ACTION FROM EXECUTIVE SESSION: There was no action taken from Executive Session. ADJOURNMENT: A motion was made by Swarm and seconded by Hubler to adjourn at 8:25 p.m. Motion carried. __________________ CITY CLERK 5 6 7 8 9