City Council

City Council Regular Meeting November 21, 2022 6:30 p.m. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the American Flag was given by all that were present. CALL TO ORDER: Mayor Gottman called the regularly scheduled meeting of the Vandalia City Council to order at 6:30 pm. ROLL CALL: Aldermen Brosman, Lester, Barker, Lewey, Hubler and Stunkel were present. Rebbe and Hobler were absent. APPROVE OR REJECT BIDS Motion was made by Barker and FOR NEW BRUSH TRUCK FOR seconded by Lewey to accept bid VANDALIA FIRE submitted by Hecht Chevrolet in the DEPARTMENT: amount of $45,900.00 for a new brush truck. Roll call: Brosman, yea; Lewey, yea; Barker, yea; Hubler, yea; Stunkel, yea; and Lester, yea. Hobler and Rebbe were absent. APPROVAL OF CITY COUNCIL Motion was made by Stunkel and MEETING MINUTES DATED seconded by Brosman to approve the NOVEMBER 7, 2022: minutes from the November 7, 2022 City Council meeting. Motion carried. TREASURER’S REPORT: Treasurer’s report for period ending October 31, 2022 was reviewed. No action required. REGULAR BILLS: Motion was made by Stunkel and seconded by Barker to approve the regular bills as submitted. Motion carried. SPECIAL BILLS: Motion was made by Stunkel and seconded by Barker to approve the special bills as presented: Global 1  Tech Systems, Inc., in the amount of $4,351.62 for maintenance; Milano and Grunloh Engineers in the amount of $21,872.57 for engineering fees; Key Equipment and Supply Company in the amount of $4,691.99 for supplies; South Central FS in the amount of $5,629.84 for gas; Imco Utility Supply in the amount of $1,575.00 for supplies; Brenntag Mid South Inc., in the amount of $24,056.74 for supplies; Hawkins, Inc., in the amount of $1,512.80 for supplies; Kaskaskia Springs Water Company in the amount of $2,696.00 for 6.740 million gallons of water. Motion carried. APPROVE OR REJECT BIDS Motion was made by Brosman and FOR THE CEMETERY seconded by Barker to approve the BUILDING: bid submitted by Drew Miller Construction in the amount of $60,405.00. Motion carried. ACCEPTANCE OF TOURISM Motion was made by Barker and COMMISSION MEETING seconded by Stunkel to accept the MINUTES – OCTOBER 11, Tourism Commission Meeting minutes 2022 dated October 11, 2022. Motion carried. APPROVAL OF TIF Motion was made by Stunkel and EXTENSION REQUEST FROM seconded by Hubler to approve TIF AMY GAFFNEY FOR JANE Extension request for an additional LYNN HOLDINGS, INC. 4 months from Amy Gaffney for Jane Lynn Holdings, Inc. Motion carried. APPROVAL OF TIF ADVISORY Motion was made by Stunkel and COMMITTEE MEETING seconded by Hubler to approve the MINUTES – NOVEMBER 17, TIF Advisory Committee meeting 2022: minutes dated November 17, 2022. Motion carried. ORDINANCE 2022-11-21-A: Motion was made by Hubler and AN ORDINANCE OF THE CITY seconded by Stunkel to approve OF VANDALIA, FAYETTE Ordinance 2022-11-21-A: An Ordinance COUNTY, ILLINOIS, of the City of Vandalia, Fayette AUTHORIZING TAX County, Illinois, Authorizing Tax INCREMENT FINANCING Increment Financing Assistance in 2 ASSISTANCE IN CONNECTION Connection with a Redevelopment WITH A REDEVELOPMENT Project – Shelley Ledbetter. PROJECT – SHELLEY LEDBETTER: Roll call: Lewey, yea; Barker, yea; Stunkel, yea; Hubler, yea; Lester, yea; Brosman, nay. Rebbe and Hobler were absent. Motion carried. APPROVAL OF 2023 COUNCIL Motion was made by Stunkel and MEETING SCHEDULE: seconded by Brosman to approve the 2023 Council meeting schedule. Motion carried. APPROVAL OF 2023 CITY Motion was made by Stunkel and HOLIDAY SCHEDULE: seconded by Brosman to approve the 2023 City Holiday Schedule. Motion carried. APPROVE OR REJECT CHANGE Motion was made by Brosman and ORDER #2 FOR seconded by Lester to accept Change PAYNE/WAGNER STREET Order #2 for Payne/Wagner Street PROJECT (INCREASE OF project (increase of $3,480.15). $3,480.15): Motion carried. APPROVE OR REJECT CHANGE Motion was made by Lewey and ORDER #3 FOR seconded by Barker to approve Change PAYNE/WAGNER STREET Order #3 for Payne/Wagner Street PROJECT (INCREASE OF project (increase of $1,734.67). $1,734.67): Motion carried. APPROVE OR REJECT CHANGE Motion was made by Brosman and ORDER #4 FOR WASHINGTON seconded by Barker to approve Change TO FILLMORE STREET WATER Order #4 for Washington to Fillmore PROJECT (DECREASE OF Street Water project (decrease of $30,918.15): $30,918.15). Motion carried. APPROVE OR REJECT CHANGE Motion was made by Barker and ORDER #2 FOR WASHINGTON seconded by Stunkel to approve TO FILLMORE STREET WATER Change Order #2 for Washington to PROJECT ($36,952.97): Fillmore Street Water Project ($36,952.97). Motion carried. APPROVE OR REJECT PAY Motion was made by Brosman and ESTIMATE #4 FOR seconded by Barker to approve pay WASHINGTON TO FILLMORE estimate #4 for Washington to STREET PROJECT Fillmore Street Project ($204,880.31): ($204,880.31). Motion carried. 3 UNFINISHED BUSINESS: Lee Beckman from Milano & Grunloh Engineering reviewed the status of the various proposed/ongoing City projects. Octochem Street Project – the contractor has asked for an extension. Beckman requested an additional $7,500.00 for inspection services due to additional working days which are set up by IDOT. Lester asked if the City could split the cost ($7,500.00) with the contractor, and Beckman said that would be his recommendation. He will have the change order to Council at the next meeting. Gottman asked Beckman for a copy of the contract the City has with the contractor. Fillmore to Washington Street Watermain Replacement is done. They will seed and mulch next Spring. Randolph Street upgrades will be bid out first quarter 2023. Lead service line replacement – the EPA is offering a $40,000 grant for this project. Paslay and Beckman will work on submitting the application. Water Treatment Plant – plan is to advertise this project the first quarter of 2023. DCEO grant application – $1.5 million dollar grant application for water mains on Route 51 or east of the river. There will be a public hearing on this immediately before the Council meeting on Monday, December 19, 2022. MAYOR’S REPORT: Gottman reported that he attended the Wal-Mart Grand Reopening ceremony last Friday. He reminded the Council to read the IML reports that are included in Council packets. Gottman thanked the OTC committee for their hard work for OTC 2022. He also recognized the Festival of Trees committee on a very successful event. He also recognized the Festival of Lights 4  team for their hard work getting the park ready for that event in December. He reported the property behind the retail center has been sold, and there is the possibility of a business going in there. Gottman said there is an established business that is interested in expanding. Gottman will be discussing this with legal counsel and will proceed from there. Gottman read a letter of appreciation from Mrs. Jean Stombaugh. CITY CLERK REPORT: Huhn reported that Edwin “Robert” Bowen has picked up a candidate packet for Ward 3, Ken Hubler picked up a packet for Ward 1, Bret Brosman and Jeremy Curll picked up a packet for Ward 4, and Russ Stunkel picked up a packet for Ward 2. CITY ADMINISTRATOR Paslay was not present. Gottman REPORT: reported that Danielle Caruso attended the Treasurer’s conference in Bloomington this past week. SAFETY CODE OFFICIAL: Report provided in packet. STANDING COMMITTEES Barker stated the Street Department REPORTS: did a great job getting downtown ready for OTC. Lewey stated he would like to set up a meeting with the new union steward. ANNOUNCEMENTS AND Ledbetter thanked the Council for CONCERNS: approving her TIF request. She stated she is looking forward to being downtown. ADJOURNMENT: Motion was made by Hubler and seconded by Barker to adjourn the meeting. The meeting adjourned at 7:25 p.m. _________________________________ City Clerk 5