City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session September 18, 2017 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, September 18, 2017 at 12:00 noon at the City Hall large conference room. 1. Roll Call Present: Collier-Wise, Erickson (arrived at 12:04 P.M.), Holland, Price, Sorensen, Ward (arrived 12:06 P.M.), Mayor Powell Absent: Humphrey, Meins 2. Informational Item – First Dakota offer to purchase parking lot – John Prescott John Prescott, City Manager, stated that First Dakota National Bank contacted the City offering to sell the parking lot located at the southeast corner of Market Street and Kidder Street to the City for $50,000. John noted that the parking lot is about the same size as the city lot just to the west. John noted that the offer indicated that the Bank wanted a response by the next Council meeting and John asked for direction from the City Council as how to respond. Discussion followed on taking property off the tax rolls. The consensus of the City Council was to pass on the offer, at this time, from First Dakota National Bank to purchase the parking lot. 3. Briefing on the September 18, 2017 City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 4. Executive Session – Economic Development matter 289-17 Alderman Holland moved to go into Executive Session at 12:17 p.m. for economic development matters. Alderman Price seconded the motion. Motion carried 7 to 0. Mayor Powell declared the Council in Executive Session. Mayor Powell declared the Council out of Executive Session at 12:51 p.m. 5. Adjourn 1 290-17 Alderman Ward moved to adjourn the Council special session at 12:52 p.m. Alderman Price seconded the motion. Motion carried 7 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 18th day of September, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Unapproved Minutes City Council Regular Session September 18, 2017 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on September 18, 2017 at 7:00 p.m. by Mayor Powell. 1. Roll Call Present: Collier-Wise, Erickson, Holland, Humphrey, Meins, Price, Sorensen, Ward, Mayor Powell, Student Representative Paulsen 2. Pledge of Allegiance 3. Minutes A. Minutes of September 5, 2017 Regular Meeting, September 5, 2017 Special Session 291-17 Alderman Collier-Wise moved approval of the September 5, 2017 Regular Meeting and September 5, 2017 Special Meeting minutes. Alderman Sorensen seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 4. Adoption of Agenda 2 292-17 Alderman Collier-Wise moved approval of the agenda as amended to remove New Business Item 8G Offer to purchase parking lot at the southeast corner of Market Street and Kidder Street from First Dakota National Bank; add new Item 8G Request to close a one-block section of Pine St. from National St. to Cedar St. on Friday, September 29, 2017 from 3:00 p.m. to 9:00 p.m. for Alpha Phi Sisterhood event; add to the Consensus Agenda 12B Set a public hearing date of October 2, 2017 for the Vermillion Area Chamber of Commerce and Development Company special daily malt beverage and wine license on or about October 13 and 14, 2017 at Ratingen Platz and portions of Market and Main Street for Oktoberfest events and 12C Set a public hearing date of October 2, 2017 for a special permit to exceed permissible sound levels for the Vermillion Area Chamber of Commerce and Development Company on or about October 13 and 14, 2017 at Ratingen Platz and portions of Market and Main Street from 5:00 p.m. to 11:00 p.m. for Oktoberfest events. Alderman Price seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 5. Visitors to be Heard - None 6. Public Hearings A. Retail on-off sale malt beverage license for Old Lumber Company, Inc for Old Lumber Company Grill & Bar at 15 Court Street Mike Carlson, Finance Officer, reported on the receipt of an on-off sale malt beverage license from Old Lumber Company, Inc for Old Lumber Company Grill & Bar at 15 Court Street. Mike noted that the notice of hearing and Police Chief’s report are included in the packet. Mike noted that the City Council has the ability to issue a license on basically two criteria: suitable person and suitable location. Mike stated that a liquor license has been issued to the same business at the same location for a number of years and prior to September 16, 2015 an on-off sale malt beverage license had been issued. Mike noted that when license have been issued in the past to this location they have included the condition that it be just for the interior of the building. Discussion followed. 293-15 Alderman Holland moved approval of the retail on-off sale malt beverage license for Old Lumber Company, Inc for Old Lumber Company Grill & Bar at 15 Court Street for the interior of the building at said location. Alderman Ward seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 3 B. Resolution approving the Special Assessment Roll and Notice of Special Assessments for Nuisance Abatement Mike Carlson reported that on August 21st the City Council adopted a resolution setting the public hearing for tonight for consideration of the special assessment roll. The notice of hearing resolution was published and mailed to the property owners. The assessments are for nuisance abatement during the last year for grass/weed removal, snow removal and removal of debris. Mike reported that, if adopted, the listed property owners will be sent this resolution allowing 30 days to pay the assessment without interest and if not paid will be certified to the County to be included on next year’s taxes. Discussion followed. 294-17 After reading the same once, Alderman Meins moved adoption of the following: RESOLUTION APPROVING THE SPECIAL ASSESSMENT ROLL AND NOTICE OF SPECIAL ASSESSMENTS FOR NUISANCE ABATEMENT IN THE CITY OF VERMILLION, SOUTH DAKOTA WHEREAS, the Governing Body of the City of Vermillion, Clay County, South Dakota has established a special assessment roll for defraying the cost of nuisance abatement against the several tracts of real property upon: NUISANCE ABATEMENT as listed at the end of this Resolution in the City of Vermillion, Clay County, South Dakota. The assessment roll was filed in the office of the City Finance Officer of the City of Vermillion, South Dakota on the 21st day of August, 2017. WHEREAS, said Governing Body, by resolution, fixed this time and place for hearing upon the assessment roll for the 18th day of September, 2017 and directed the City Finance Officer of the City of Vermillion, Clay County, South Dakota to publish a Resolution and Notice for such hearing in the official newspaper of Vermillion, South Dakota, one week prior to the date set for said hearing. Said Resolution and Notice described, in general terms, the improvement for which the special assessment is levied, the date of filing of the assessment roll, the time and place for the hearing, that the assessment roll would be open for public inspection at the office of the City Finance Officer of Vermillion, South Dakota, and referred to the assessment roll for further particulars. The Finance Officer was further directed to mail a copy of the Resolution and Notice by first-class mail, postage thereon fully prepaid, addressed to the property owners of any property to be assessed for such improvement at their address, as shown by the records of the Director of Equalization, at least one week prior to the date set for the hearing. 4 WHEREAS, it now appears that the Finance Officer has caused notice of the hearing to be given in the manner provided by the aforementioned Resolution and Notice, and by law. WHEREAS, all persons interested have been given an opportunity to appear and show cause why the Governing Body should not approve the assessment roll, and the assessments against the respective premises of the owners, and the Governing Body has determined that the assessment roll is in all respects true and correct, and according to law. NOW, THEREFORE, IT IS RESOLVED, by the Governing Body of the City of Vermillion, Clay County, South Dakota that the special assessment roll is hereby approved without amendment or change. BE IT FURTHER RESOLVED, that the approved assessment roll be filed in the office of the City Finance Officer the day after approval of the assessment roll. The City Finance Officer shall publish once in the official newspaper of Vermillion, South Dakota, a copy of this Resolution and Notice, along with the approved assessment roll. BE IT FURTHER RESOLVED, that the City Finance Officer shall immediately mail to the owner, or owners, of each lot, parcel or piece of ground as shown by the assessment roll, a copy of this Resolution and Notice along with the approved assessment roll. NOTICE IS HEREBY GIVEN, that the assessments mentioned in the assessment roll will be payable according to the provisions of Plan One as set forth in SDCL Sections 9-43-102 to 9-43-113. NOTICE IS FURTHER GIVEN, that any assessment under Plan One, or any installment thereof, may be paid without interest to the City Finance Officer whose office is located in the Municipal Building at 25 Center Street in the City of Vermillion, South Dakota, at any time within thirty (30) days after the filing of the approved assessment roll in the office of said City Finance Officer. Thereafter, and prior to the due date of the first installment, the entire assessment remaining, plus interest thereon from the filing date to the date of payment may be paid to the said City Finance Officer. No installment under Plan One shall be paid to the said City Finance Officer on or after its due date, and on and after said date such installment shall be paid only to the County Treasurer with interest. NOTICE IS FURTHER GIVEN, that the approved assessment roll will be filed with the City Finance Officer on 19th day of September, 2017. The assessment is payable in one (1) installment at ten percent (10%) per 5 annum interest on unpaid installments. The first installment due date is January 1, 2018. The assessment roll herein referred to is attached. Dated at Vermillion, South Dakota, this 18th day of September, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By_______________________________ John E. (Jack) Powell, Mayor ATTEST: By_______________________________ Michael D. Carlson, Finance Officer City of Vermillion Special Assessment Roll Name Parcel No/Legal/Location Corrective Action Amount Apostolic Faith Church 15050-06200-090-00 snow tagging & removal 1/30/17 119.81 CD Dennis A Klein W 71' Of N 1/2 Of Lot 8 & W 71' snow tagging & removal 2/27/17 98.51 Of Lot 9 Blk 62 Bigelows Addn snow tagging & removal 3/15/17 53.25 23 N Harvard total 271.57 Alice I Kutilek 15720-04100-120-00 grass tagging & removal 8/26/16 162.41 Revocable Trust Lot 12 Blk 41 Snyders snow tagging & removal 12/20/16 117.15 119 Franklin snow tagging & removal 1/30/17 87.86 snow tagging 3/28/17 31.95 grass tagging & removal 5/18/17 106.50 total 505.87 Alice Kutilek 15730-08300-020-03 grass tagging 7-2-16 31.95 & Sheila Isom S 50" of E 106.25' Lot 2 Blk 83 grass tagging & removal 5/18/17 63.90 Addition to Snyders grass tagging & removal 6/15/17 95.85 420 Franklin total 191.70 Alice I Kutilek 15730-08300-020-00 Debris violation & removal 5-3-17 356.59 Revocable Trust Lot 2 Exc S 50' & Exc N 48' grass tagging & removal 5/18/17 63.90 & Exc W 100' Blk 83 grass tagging 6/15/17 31.95 Addition to Snyders total 452.44 428 Franklin Kimberly Lane 15810-02300-070-00 grass tagging & removal 5/10/16 96.73 Lots 1 to 7, Blk 23 Van Meters grass tagging & removal 6/10/16 127.80 925 Chestnut grass tagging & removal 8/5/16 139.78 grass tagging & removal 5/18/17 103.84 total 468.15 Anastasia Maul 15810-02500-060-00 grass tagging 2/9/16 10.60 Lot 6, Blk 25 Van Meters grass tagging & removal 8/5/16 98.51 1005 W Main total 109.11 Tate & Kristine McCann 15280-08200-050-00 grass tagging & removal 5/10/16 76.85 Lot 4 & E 10' of 5 Blk 82 East Vermillion 424 E Lewis Peter Mark & 15860-09251-190-24 grass tagging & removal 7/22/16 98.51 6  Karin Monzel Lot 1 Replat Of Aud Tract A S snow tagging & removal 12/19/16 151.76 1/2 Lot 2 NW 1/4 19-92-51 Aud snow tagging & removal 1/30/17 119.81 Tract 19-92-51 snow tagging & removal 2/27/17 130.46 601 Lewis total 500.54 Isaac L. Randall 15060-01300-080-00 snow tagging & removal 12/19/16 77.21 Lot 8 & S 1/2 Lot 7 Blk 13 snow tagging & removal 1/30/17 87.86 Bigelows University total 165.07 418 N Plum Jeff Solomon Living Trust 15330-00500-100-00 grass tagging & removal 10/14/16 77.21 Lot 10 Blk 5 Holiday Village snow tagging 12/20/16 31.95 316 Walnut total 109.16 U Stop Pump & Wash, LLC 15540-00100-170-02 snow tagging 12/19/16 10.65 E 173.2' of Lot 17 Blk 1 Exc snow tagging & removal 1/30/17 87.86 S 90' E & Exc Lot H1 snow tagging 3/15/17 31.95 Ouelletes grass tagging 6/1/17 53.25 1325 E Cherry total 183.71 Jason R Wyatt 15080-00300-020-00 snow tagging 3/15/17 10.65 Lot 2 Blk 3 Replat of Blessing debris tagging & removal 4/20 & 5/8/17 186.38 Addn 316 Prentis grass tagging & removal 6/1/17 105.17 total 302.20 The amount of the assessment is payable, under Plan One, at the office of the Clay County Treasurer, in the Courthouse, in the City of Vermillion, Clay County, South Dakota, UNLESS paid to the City Finance Officer, whose office is located in the Municipal Building at 25 Center Street in the City of Vermillion, Clay County, South Dakota, within 30 days after the approved assessment roll is filed in the office of the City Finance Officer. Wherever the work “Lot” appears in this exhibit it shall be construed to include tracts and other parcels of land. The motion was seconded by Alderman Humphrey. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 9 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. 7. Old Business A. Second Reading of Ordinance 1359 to amend Title XV, Chapter 155, Sections 155.08, 155.30 and 155.39 to update the definition of airport and include municipally owned airports in the permitted uses of Natural Resource Conservation zoning districts Jake Losinski, Assistant to the City Manager, reported that the City has owned and operated the Harold Davidson Field since 1957. Jake noted that the airport was zoned under County regulations until 2016 when it was annexed into the City. Jake noted that City ordinance provided that land annexed enters the city as Natural Resource Conservation zoning. Jake 7 noted that current zoning does not allow airports in the NRC zone. Jake stated that the ordinance removed the old airport definition and adds a definition for Municipal Airport, amends the NRC to allow municipal airports and removed the conditional use for airports in the Heavy Industrial Zone. Jake noted that, as this was an amendment to the zoning ordinance, the Planning Commission reviewed and recommended approval. Jake noted that first reading was held September 5th and is before the City Council for second reading tonight. 295-17 Second reading of title to Ordinance No. 1359, entitled An Ordinance amending Title XV, Chapter 155, Sections 155.08, 155.30 and 155.39 to update the definition of airport and include municipally owned airports in the permitted uses of Natural Resource Conservation zoning districts for the City of Vermillion, South Dakota. Mayor Powell read the title to the above named Ordinance, and Alderman Collier-Wise moved adoption of the following: BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1359, entitled An Ordinance amending Title XV, Chapter 155, Sections 155.08, 155.30 and 155.39 to update the definition of airport and include municipally owned airports in the permitted uses of Natural Resource Conservation zoning districts was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 5th day of September, 2017 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 18th day of September, 2017 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE 1359 AN ORDINANCE AMENDING CITY OF VERMILLION CODE OF ORDINANCES TITLE XV, CHAPTER 155 ZONING REGULATIONS, TO AMEND SECTIONS 155.008, 155.030, AND 155.039 TO UPDATE THE DEFINITION OF AIRPORT AND INCLUDE MUNICIPALLY OWNED AIRPORTS IN THE PERMITTED USES OF NATURAL RESOURCE CONSERVATION ZONES. BE IT ORDAINED, by the Governing Body of the City of Vermillion, South Dakota that Section 155.008 be amended to delete the Airport definition and add a definition for Municipally Owned Airport to the Definitions chapter, 155.030 be amended to add Municipal Owned Airport to Permitted Uses in NRC zone and 155.039 be amended to delete Airport from Conditional Uses in HI zone as set forth below: 8 § 155.008 DEFINITIONS. AIRPORT. A place where aircraft can land and take off, usually equipped with hangars, facilities for refueling and repair, and various accommodations for passengers, including heliports. MUNICIPALLY OWNED AIRPORT. A place owned and maintained by the City of Vermillion where aircraft can land and take off, usually equipped with hangars, facilities for refueling and repair, and various accommodations for passengers, including heliports. § 155.030 NRC NATURAL RESOURCE CONSERVATION DISTRICT. The purpose of this district is to preserve lands best suited for natural drainage areas, public open space, and agricultural uses from encroachment by incompatible uses. The area will also provide protection from floods and erosion, to protect views, to preserve natural settings for wildlife habitats, and to add to the aesthetic and environmental quality of the community. (A) Permitted uses. Permitted Use Applicable Standards Municipally- §§ 155.070, 155.072, 155.073, 155.077, (See TITLE IX owned airport GENERAL REGULATIONS, CHAPTER 91: AIRPORT) § 155.039 HI HEAVY INDUSTRIAL DISTRICT. This district is intended to provide for general industrial uses which may create some nuisance and which are not properly associated with, nor compatible with residential, office, or commercial establishment. All uses in this district shall comply with any state or local regulations regarding noise, emissions, dust, odor, glare, vibration or heat when applicable. (B) Conditional uses. Conditional Applicable Standards Use Traffic to and from the airport will not travel on Airport residential streets and the location will not be within ½-mile of a residential district. §§ 155.070, 155.072, 155.073, 155.077, 155.095(A) 9 Dated at Vermillion, South Dakota this 18th day of September, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By____________________________ John E. (Jack) Powell, Mayor ATTEST: By_______________________________ Michael D. Carlson, Finance Officer Adoption of the Ordinance was seconded by Alderman Humphrey. Thereafter the question of the adoption of the Ordinance was put to a roll call vote of the Governing Body, and the members voted as follows: Collier- Wise-Y, Erickson-Y, Holland-Y, Humphrey-Y, Meins-Y, Price-Y, Sorensen- Y, Ward-Y, Mayor Powell-Y Motion carried 9 to 0. Mayor Powell declared that the Ordinance has been adopted and directed publication thereof as required by law. B. Second Reading of Ordinance 1360 to repeal Chapter 157 Airport zoning of Title XV Jake Losinski, Assistant to the City Manager, reported that most of the items included in Chapter 157 are now covered by Federal and State regulations and Chapter 91 addresses operational issues relating to the airport thus chapter 157 is no longer needed. Jake noted that, as this was an amendment to the zoning ordinance, the Planning Commission reviewed and recommended approval. Jake noted that first reading was held September 5th and is before the City Council for second reading tonight. 296-17 Second reading of title to Ordinance 1360, entitled AN ORDINANCE repealing Chapter 157 Airport zoning for the City of Vermillion, South Dakota. Mayor Powell read the title to the above named Ordinance, and Alderman Ward moved adoption of the following: BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1360 entitled An Ordinance repealing Chapter 157 Airport zoning of Title XV was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 5th day of September, 2017 10 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 18th day of September, 2017 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19- 7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE 1360 AN ORDINANCE REPEALING CITY OF VERMILLION CODE OF ORDINANCES TITLE XV, CHAPTER 157 AIRPORT ZONING, SECTIONS 157.001- 157.016, AND SECTION 157.099, TO REPEAL OUTDATED AND UNNECESSARY ORDINANCES SUBJECT TO THE PASSAGE OF ORDINANCE 1359. BE IT ORDAINED, by the Governing Body of the City of Vermillion, South Dakota that Chapter 157 be repealed: CHAPTER 157: AIRPORT ZONING (REPEALED) § 157.01 PURPOSE AND AUTHORITY. § 157.02 SHORT TITLE. § 157.03 DEFINITIONS. § 157.04 AIRSPACE OBSTRUCTING ZONING. § 157.05 LAND USE SAFETY ZONING. § 157.06 AIRPORT ZONING MAP. § 157.07 NONCONFORMING USES. § 157.08 PERMITS. § 157.09 VARIANCES. § 157.10 HAZARD MARKING AND LIGHTING. § 157.11 AIRPORT ZONING ADMINISTRATOR. § 157.12 BOARD OF ADJUSTMENT. § 157.13 APPEALS. § 157.14 JUDICIAL REVIEW. § 157.15 CONFLICTS. § 157.16 EFFECTIVE DATE. § 157.99 PENALTY. Dated at Vermillion, South Dakota this 18th day of September, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By_____________________________ John E. (Jack) Powell, Mayor ATTEST: By_______________________________ Michael D. Carlson, Finance Officer 11 Adoption of the Ordinance was seconded by Alderman Collier-Wise. Thereafter the question of the adoption of the Ordinance was put to a roll call vote of the Governing Body, and the members voted as follows: Collier-Wise-Y, Erickson-Y, Holland-Y, Humphrey-Y, Meins-Y, Price-Y, Sorensen-Y, Ward-Y, Mayor Powell-Y Motion carried 9 to 0. Mayor Powell declared that the Ordinance has been adopted and directed publication thereof as required by law. C. Second Reading of Ordinance 1361 – 2018 Appropriations John Prescott, City Manager, stated that the final step in the 2018 budget process is second reading of the appropriations ordinance. John stated that the budget ordinance was developed following the City Council budget hearings in August and first reading was approved on September 5th. John reviewed some of the major items included in the 2018 budget ordinance. John recommended approval of second reading of the budget ordinance for 2018. 297-17 Second reading of title to Ordinance 1361, entitled AN ORDINANCE Adopting the 2018 Budget Ordinance for the City of Vermillion, South Dakota Mayor Powell read the title to the above named Ordinance, and Alderman Holland moved adoption of the following: BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1361 entitled An Ordinance Adopting the 2018 Budget Ordinance was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 5th day of September, 2017 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 18th day of September, 2017 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE 1361 2018 APPROPRIATION ORDINANCE AN ORDINANCE ADOPTING the 2018 Appropriations Ordinance for the City of Vermillion, South Dakota. BE IT ORDAINED BY THE GOVERNING BODY of the City of Vermillion that the following sums are appropriated to meet the obligations of the municipality. 12  2018 Budget GENERAL FUND REVENUES: General Property Taxes 2,306,400 Sales Tax 1,908,000 Penalties & Interest 7,500 Licenses & Permits 160,250 Cable TV Franchise 106,000 State Intergovernmental 641,940 County Intergovernmental 111,000 Charges for Goods & Services 756,600 Fines & Forfeits 45,650 Miscellaneous Revenues 240,700 TOTAL GENERAL FUND REVENUES 6,284,040 EXPENDITURES: Policy & Administration: General Government 558,978 Finance Office 187,102 Engineering 349,931 Planning & Zoning 650 Code Compliance 244,748 Community Promotion 55,000 Total Policy & Administration 1,396,409 Public Safety & Security: Police Administration & Invest. 514,366 Police Patrol 1,436,626 Fire & Rescue 306,370 Emergency Management 2,200 Ambulance 430,744 Total Public Safety & Security 2,690,306 Maintenance & Transportation: Municipal Garage 133,477 Municipal Service Center 36,255 Street Department 703,253 Snow Removal 82,744 Sweeping & Mowing 137,226 Carpentry 31,411 City Hall Maintenance 88,850 Old Landfill Maintenance 13,000 Airport 91,739 Total Maintenance & Transportation 1,317,955 Human Development & Leisure Services: Library 653,279 13 Parks & Forestry 333,635 Swimming Pool 218,790 Recreation 211,537 Mosquito Control 19,659 National Guard Armory Center 50,479 Total Human Development & Leisure 1,487,379 TOTAL GENERAL FUND EXPENDITURES 6,892,049 GENERAL FUND NEEDS (608,009) Transfer to 911 Fund - Communications (314,780) Transfer to Prentis Park Debt Service (119,000) Transfer to STIP Project Main Street (785,000) Reserved for STIP Projects 443,410 Transfer from Electric Fund 803,117 Transfer from Water Fund 2,306 Transfer from Sewer Fund 1,402 Transfer from Liquor Fund 194,200 Transfer from Capital Projects 12,000 Transfer from Utilities Engineering Fees 136,387 Transfer from BID #1 1,300 Appropriation from Reserve 232,667 GENERAL FUND BALANCE 0 SPECIAL REVENUE FUNDS SECOND CENT SALES TAX FUND Revenues 1,999,900 Expenditures - Second Cent Sales Tax 1,013,300 Transfer to Bike Path Capital Projects (260,100) Transfer to Airport Capital Projects (1,555) Transfer to City Hall Debt Service Fund (337,870) Transfer to Prentis Park GO Debt Service (78,818) Appropriation from Reserve (308,257) SECOND CENT SALES TAX FUND BALANCE 0 PARKS IMPROVEMENT FUND Revenues-Recreation Fees 4,130 Expenditures - Parks Improvements 4,130 PARKS IMPROVEMENT FUND BALANCE 0 BBB SALES TAX FUND Revenues 372,800 Expenditures 326,000 Appropriation to Reserve (46,800) BBB SALES TAX FUND BALANCE 0 14 911 FUND - COMMUNICATIONS Revenues 328,780 Expenditures 643,560 Transfer from General Fund 314,780 911FUND FUND BALANCE 0 BUSINESS IMPROVEMENT DISTRICT #1 Revenues 65,000 Expenditures 55,250 Transfer to General Fund 1,300 Appropriation to Reserve (8,450) Business Improvement District #1 Fund Balance 0 STORMWATER MAINTENANCE FUND Revenues - Stormwater Fees 250,800 Expenditures: 45,000 Appropriation to Reserve (205,800) STORMWATER FEE FUND BALANCE 0 LIBRARY FINE AND GIFT FUND Revenues- Library Fine & Gifts 16,020 Expenditures - Library 10,700 Appropriation to Reserve (5,320) LIBRARY FINE AND GIFT FUND BALANCE 0 DEBT SERVICE FUNDS DEBT SERVICE--SPECIAL ASSESSMENT FUND Revenues 24,952 Expenditures 24,952 Interfund Loan 162,000 Transfer to Capital Projects (162,000) DS SPECIAL ASSESSMENT FUND BALANCE 0 DEBT SERVICE-- TIF District No. 5 Revenues 59,760 Expenditures 59,760 DEBT SERVICE - TIF 5 FUND BALANCE 0 15 DEBT SERVICE-- TIF District No. 6 Revenues 116,700 Expenditures 116,700 DEBT SERVICE - TIF 6 FUND BALANCE 0 DEBT SERVICE - CITY HALL Revenues 3,000 Expenditures 340,870 Transfer from Second Cent Sales Tax Fund 337,870 DEBT SERVICE - CITY HALL FUND BALANCE 0 DEBT SERVICE - PRENTIS PARK GO BOND Expenditures 197,818 Transfer from Second Penny Sales Tax Fund 78,818 Transfer from General Fund Malt Beverage 119,000 DEBT SERVICE - PRENTIS PARK BOND FUND BALANCE 0 CAPITAL PROJECTS FUNDS CAPITAL PROJECTS FUND - SPECIAL ASSESSMENT/STIP Expenditures 935,000 Transfer to General Fund (12,000) Transfer from General Fund STIP 785,000 Transfer from Debt Service 162,000 CP SPECIAL ASSESSMENT FUND BALANCE 0 CAPITAL PROJECTS FUND - AIRPORT Revenues 29,545 Expenditures 31,100 Transfer from Second Cent Sales Tax Fund 1,555 CP AIRPORT FUND BALANCE 0 CAPITAL PROJECTS FUND - BIKE PATH Revenues 42,400 Expenditures 302,500 Transfer from Second Cent Sales Tax Fund 260,100 CP BIKE PATH FUND BALANCE 0 INTERNAL SERVICE FUNDS (Information Only) Copier - Fax- Equipment Unemployment Postage Custodial Replacement Fund Fund Fund Fund 16 Revenues Internal Dept Charges - 18,100 91,850 530,624 Interest on Investments 110 - - 5,850 Other Revenues - - - 90,500 Total Revenues 110 18,100 91,850 626,974 Expenditures Personnel - - 37,884 - Operating Expenses 110 15,950 53,950 - Capital - - 250 472,452 Total Expenditures 110 15,950 92,084 472,452 (To) From Reserve - (2,150) 234 (154,522) Fund Balance 0 0 0 0 UTILITY AND ENTERPRISE FUNDS (Information Only) Joint Golf Curbside Electric Water Wastewater Powers Liquor Course Recycling Fund Fund Fund Fund Fund Fund Fund Revenues Sales 5,534,000 1,585,000 1,641,000 1,572,515 1,681,000 736,000 125,170 Surcharge 1,064,500 268,000 336,000 - - - - Other Revenue 1,156,000 49,475 8,800 - - 68,000 300 Interest 159,550 9,550 13,150 5,000 600 8,000 500 Grants - - 41,000 - - - - Total Revenues 7,914,050 1,912,025 2,039,950 1,577,515 1,681,600 812,000 125,970 Expenditures Personnel 1,031,325 709,276 509,830 557,452 - 384,212 103,300 Operating Expenses 3,594,023 567,631 663,913 1,092,019 1,450,978 432,266 12,056 Capital 915,680 205,420 807,800 536,000 6,000 12,000 30,900 Debt Service - 186,476 298,870 274,890 - - - Debt Service Surcharge 848,133 235,669 291,014 - - 0 0 Total Expenditures 6,389,161 1,904,472 2,571,427 2,460,361 1,456,978 828,478 146,256 17 Transfers Out (884,950) (38,583) (28,679) - (194,200) - - Transfers In 9,000 - - - - - - (To) From Reserve (648,939) 31,030 560,156 882,846 (30,422) 16,478 20,286 Fund Balance 0 0 0 0 0 0 0 The City Manager is directed to certify the following dollar amount of tax levies in ordinance to the Clay County Auditor: General Fund $ 2,302,400 General Obligation Bond 0 and to levy taxes for Tax Incremental Financing Districts No. 5 and No. 6 Dated at Vermillion, South Dakota this 18th day of September, 2017 THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY __________________________ John E. (Jack) Powell, Mayor ATTEST: BY __________________________________ Michael D. Carlson, Finance Officer Adoption of the Ordinance was seconded by Alderman Collier-Wise. Thereafter, the question of the adoption of the Ordinance was put to a roll call vote of the Governing Body, and the members voted as follows: Collier-Wise-Y, Erickson-Y, Holland-Y, Humphrey-Y, Meins-Y, Price-Y, Sorensen-Y, Ward-Y, Mayor Powell-Y. Motion carried 9 to 0. Mayor Powell declared that the Ordinance has been adopted and directed publication thereof as required by law. D. Second Reading of Ordinance 1362 – 2017 Revised Appropriations. John Prescott, City Manager, stated that the 2017 budget was adopted in September 2016 and since that time some things have changed that have been incorporated into the revised appropriations ordinance. John reviewed some of the major changes contained in the revised budget. John stated that there would most likely need to be another revised ordinance before the yearend to address unanticipated items. John recommended adoption of the 2017 revised appropriations ordinance. 298-17 Second reading of title to Ordinance 1362, entitled AN ORDINANCE Adopting the 2017 Revised Budget Ordinance for the City of Vermillion, South Dakota. 18 Mayor Powell read the title to the above named Ordinance, and Alderman Collier-Wise moved adoption of the following: BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1362 entitled An Ordinance Adopting the 2017 Revised Budget Ordinance was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 5th day of September, 2017 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 18th day of September, 2017 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19- 7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE 1362 2017 REVISED APPROPRIATION ORDINANCE AN ORDINANCE ADOPTING the 2017 Revised Appropriations Ordinance for the City of Vermillion, South Dakota. BE IT ORDAINED BY THE GOVERNING BODY of the City of Vermillion that the following sums are appropriated to meet the obligations of the municipality. 2017 Revised Budget GENERAL FUND REVENUES: General Property Taxes 2,240,190 Sales Tax 1,852,700 Penalties & Interest 7,500 Licenses & Permits 160,050 Cable TV Franchise 106,000 State Intergovernmental 675,800 County Intergovernmental 110,800 Charges for Goods & Services 692,300 Fines & Forfeits 45,650 Miscellaneous Revenues 285,217 TOTAL GENERAL FUND REVENUES 6,176,207 EXPENDITURES: Policy & Administration: General Government 518,204 Finance Office 177,780 Engineering 308,809 Planning and Zoning 800 Code Compliance 228,200 Community Promotion 90,045 19 Total Policy & Administration 1,323,838 Public Safety & Security: Police Administration & Invest. 489,076 Police Patrol 1,366,006 Fire & Rescue 305,707 Emergency Management 2,200 Ambulance 342,655 Total Public Safety & Security 2,505,644 Maintenance & Transportation: Municipal Garage 123,874 Municipal Service Center 36,180 Street Department 683,594 Snow Removal 82,215 Sweeping & Mowing 127,348 Carpentry 31,004 City Hall Maintenance 103,450 Old Library Maintenance 0 Old Landfill Maintenance 13,000 Airport 122,922 Total Maintenance & Transportation 1,323,587 Human Development & Leisure Services: Library 629,216 Parks & Forestry 315,486 Swimming Pool 222,331 Recreation 193,030 Mosquito Control 19,659 National Guard Armory Center 49,676 Total Human Development & Leisure 1,429,398 TOTAL GENERAL FUND EXPENDITURES 6,582,467 GENERAL FUND NEEDS (406,260) Transfer to 911 Fund (281,162) Transfer to Prentis Park Debt Service (122,500) Transfer to Prentis Park Capital Projects (1,285,416) Transfer to STIP Project Main Street (307,000) Reserved for STIP Projects (34,590) Transfer from Electric Fund 803,117 Transfer from Water Fund 2,306 Transfer from Sewer Fund 1,402 Transfer from Liquor Fund 194,200 Transfer from Capital Projects 2,088 Transfer from BID #1 1,300 Transfer from Utilities Engineering Fees 136,387 Appropriation from Reserve 1,296,128 GENERAL FUND BALANCE 0 20 SPECIAL REVENUE FUNDS SECOND CENT SALES TAX FUND Revenues 1,928,900 Expenditures - Second Cent Sales Tax 565,390 Transfer to Bike Path Capital Projects (34,950) Transfer to Airport Capital Projects (29,545) Transfer to City Hall Debt Service Fund (351,746) Transfer to TIF #6 Debt Service (29,277) Transfer to Prentis Park Capital Projects (1,575,436) Transfer to Prentis Park GO Debt Service (76,356) Appropriation to Reserve 733,800 SECOND CENT SALES TAX FUND BALANCE 0 PARKS IMPROVEMENT FUND Revenues-Recreation Fees 3,630 Expenditures - Parks Improvements 3,630 PARKS IMPROVEMENT FUND BALANCE 0 BBB SALES TAX FUND Revenues 361,175 Expenditures 346,625 Appropriation to Reserve (14,550) BBB SALES TAX FUND BALANCE 0 911 FUND -COMMUNICATIONS Revenues 305,162 Expenditures 586,324 Transfer from General Fund 281,162 911FUND- FUND BALANCE 0 BUSINESS IMPROVEMENT DISTRICT #1 Revenues 65,000 Expenditures 65,250 Transfer to General Fund 1,300 Appropriation from Reserve 1,550 Business Improvement District #1 Fund Balance 0 STORMWATER MAINTENANCE FUND 21 Revenues - Stormwater Fees 236,600 Expenditures: 317,000 Appropriation to Reserve (80,400) STORMWATER FEE FUND BALANCE 0 LIBRARY FINE AND GIFT FUND Revenues- Library Fine & Gifts 20,080 Expenditures - Library 9,700 Appropriation to Reserve (10,380) LIBRARY FINE AND GIFT FUND BALANCE 0 DEBT SERVICE FUNDS DEBT SERVICE--SPECIAL ASSESSMENT FUND Revenues 187,507 Expenditures 187,507 Interfund Loan 23,100 Transfer to Capital Projects (23,100) SPECIAL ASSESSMENT FUND BALANCE 0 DEBT SERVICE - TIF District No. 5 Revenues 42,416 Expenditures 42,416 DEBT SERVICE - TIF 5 FUND BALANCE 0 DEBT SERVICE - TIF District No. 6 Revenues 31,343 Expenditures 60,620 Transfer from Second Cent Sales Tax Fund 29,277 DEBT SERVICE - TIF 6 FUND BALANCE 0 DEBT SERVICE - City Hall Revenues 25,581 Expenditures 2,977,890 Transfer from Second Cent Sales Tax Fund 351,746 Appropriation from Reserve 2,600,563 DEBT SERVICE - CITY HALL FUND BALANCE 0 22 DEBT SERVICE - Prentis Park Bond Revenues 212 Expenditures 199,068 Transfer from Second Penny Sales Tax Fund 76,356 Transfer from General Fund Malt Beverage 122,500 DEBT SERVICE - PRENTIS PARK BOND FUND BALANCE 0 CAPITAL PROJECTS FUNDS CAPITAL PROJECTS FUND - SPECIAL ASSESSMENT/STIP Revenues 6,459 Expenditures 61,500 Transfer in General Fund STIP 40,000 Transfer from Debt Service 23,100 Transfer to General Fund (2,088) Appropriation to Reserve (5,971) CP SPECIAL ASSESSMENT FUND BALANCE 0 CAPITAL PROJECTS FUND - BIKE PATH Revenues 52,500 Expenditures 87,450 Transfer from Second Cent Sales Tax 34,950 CP BIKE PATH FUND BALANCE 0 CAPITAL PROJECTS FUND - AIRPORT Revenues 561,355 Expenditures 590,900 Transfer from Second Cent Sales Tax 29,545 CP AIRPORT FUND BALANCE 0 CAPITAL PROJECTS FUND - PRENTIS PARK Revenues 26,077 Expenditures 2,260,890 Transfer from General Fund 1,285,416 Transfer from Second Cent Sales Tax 1,575,436 Appropriation to Reserve (626,039) 23 CP PRENTIS PARK FUND BALANCE 0 CAPITAL PROJECTS FUND - MAIN SIGNALS Expenditures 267,000 Transfer from General Fund STIP 267,000 CP WEST MAIN MILL/OVERLAY & SIGNAL FUND BALANCE 0 INTERNAL SERVICE FUNDS (Information Only) Copier - Fax- Equipment Unemployment Postage Custodial Replacement Fund Fund Fund Fund Revenues Internal Dept Charges - 18,100 93,100 530,747 Interest on Investments 110 - - 5,500 Other Revenues - - - 146,500 Total Revenues 110 18,100 93,100 682,747 Expenditures Personnel - - 42,318 - Operating Expenses 710 15,700 51,865 - Capital - - 250 803,221 Total Expenditures 710 15,700 94,433 803,221 Transfer (Out) In - (To) From Reserve 600 (2,400) 1,333 120,474 Fund Balance 0 0 0 0 UTILITY AND ENTERPRISE FUNDS (Information Only) Joint Golf Curbside Electric Water Wastewater Powers Liquor Course Recycling Fund Fund Fund Fund Fund Fund Fund Revenues Sales 5,438,500 1,583,000 1,638,000 1,514,823 1,642,000 708,600 119,000 Surcharge 1,046,200 267,000 336,000 - - - - Other Revenue 892,000 50,475 8,800 174,000 - 68,000 410 Interest 173,666 9,550 13,150 5,000 600 8,200 300 24 Grants - - 401,100 150,000 - - - Total Revenues 7,550,366 1,910,025 2,397,050 1,843,823 1,642,600 784,800 119,710 Expenditures Personnel 1,022,460 629,247 450,709 543,894 - 370,902 102,214 Operating Expenses 3,770,841 568,069 686,676 901,925 1,416,348 432,584 22,506 Capital 4,974,282 187,803 1,544,720 900,062 6,000 20,865 - Debt Service - 186,476 255,516 198,314 - - - Surcharge Debt Service 850,136 235,670 291,015 - - - - Total Expenditures 10,617,719 1,807,265 3,228,636 2,544,195 1,422,348 824,351 124,720 Transfers Out (884,950) (38,583) (28,679) - (194,200) - - Transfers In 9,000 - - - - - - Bond Proceeds 3,994,120 - 812,000 150,000 - - - (To) From Reserve (50,817) (64,177) 48,265 550,372 (26,052) 39,551 5,010 Fund Balance 0 0 0 0 0 0 0 Dated at Vermillion, South Dakota this 18th day of September, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY __________________________ John E. (Jack) Powell, Mayor ATTEST: BY __________________________________ Michael D. Carlson, Finance Officer Adoption of the Ordinance was seconded by Alderman Holland. Thereafter, the question of the adoption of the Ordinance was put to a roll call vote of the Governing Body, and the members voted as follows: Collier- Wise–Y, Erickson-Y, Holland-Y, Humphrey-Y, Meins-Y, Price-Y, Sorensen-Y, Ward-Y, Mayor Powell-Y. Motion carried 9 to 0. Mayor Powell declared that the Ordinance has been adopted and directed publication thereof as required by law. 8. New Business 25 A. Request to close Main Street from halfway between Dakota Street and Elm Street to the west side of Ratingen Platz on Thursday, September 28, 2017 from 2:00 p.m. to 6:30 p.m. and on Friday, September 29, 2017 from 5:00 a.m. to 9:30 a.m. for FireBall Run. John Prescott, City Manager, reported on the street closing request received from the Vermillion Chamber of Commerce and Development Company (VCDC) for the FireBall Run events. John stated that the request is to close Main Street from halfway between Dakota Street and Elm Street to the west side of Ratingen Platz on Thursday, September 28, 2017 from 2:00 p.m. to 6:30 p.m. and on Friday, September 29, 2017 from 5:00 a.m. to 9:30 a.m. Elijah Bonde, representing the VCDC, reviewed the FireBall Run events scheduled for September 28th & 29th. 299-17 Alderman Collier-Wise moved approval of the street closing request from the VCDC to close Main Street from halfway between Dakota Street and Elm Street to the west side of Ratingen Platz on Thursday, September 28, 2017 from 2:00 p.m. to 6:30 p.m. and on Friday, September 29, 2017 from 5:00 a.m. to 9:30 a.m. for FireBall Run events. Alderman Erickson seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. B. Request to close E. Main Street from west parking lot of Vermillion High School to S. Norbeck Street and S. Norbeck Street from E. Main Street to Lewis Street on Sunday, September 24, 2017 from 2:00 p.m. to 6:00 p.m. for street painting related to Vermillion High School homecoming celebration. Jake Losinski, Assistant to the City Manager, reported on the street closing request received from the Vermillion Booster Club for a temporary street closure of East Main Street from the west parking lot of the Vermillion High School to South Norbeck Street and South Norbeck Street from East Main Street to Lewis Street on Sunday, September 24, 2017 from 2:00 p.m. to 6:00 p.m. for street painting for homecoming celebration. Jake reported that Police, Fire and EMS were notified and did not have any concerns. Jake reviewed the recommendations to be observed for the street painting to reduce confusion for drivers. Jake noted that the application indicated that adjoining property owners have not been notified yet but indicated they will make contact. Discussion followed on the need to notify the adjoining property owners. 300-17 Alderman Sorensen moved approval of the street closing request from the Vermillion Booster Club to close East Main Street from the west parking 26 lot of the Vermillion High School to South Norbeck Street and South Norbeck Street from East Main Street to Lewis Street on Sunday, September 24, 2017 from 2:00 p.m. to 6:00 p.m. for street painting for homecoming celebration with the recommendations on street painting as outlined. Alderman Ward seconded the motion. Discussion followed on the need to notify the adjoining property owners. Motion carried 9 to 0. Mayor Powell declared the motion adopted. C. Request to close N. Dakota Street from the south end of the Fire/EMS station at 820 N. Dakota Street to W. Duke Street on Wednesday, October 11, 2017 from 5:00 p.m. to 7:00 p.m. for the Fire/EMS Department Open House Aaron McDowell, representing the Fire/EMS Department, reported that they are requesting the closing of Dakota Street from the south end of the Fire/EMS Station at 820 N. Dakota Street to W. Duke Street on Wednesday, October 11, 2017 from 5:00 p.m. to 7:00 p.m. for their Open House. Aaron stated that the McDonalds driveway would remain open as will the Duke/Dakota Street intersection. Aaron stated that they had made contact with USD who owns the parking lot to the east and the apartment to the east has another driveway that will remain open. 301-17 Alderman Sorensen moved approval of the street closing request from the Fire/EMS Department for N. Dakota Street from the south end of the Fire/EMS station at 820 N. Dakota Street to W. Duke Street on Wednesday, October 11, 2017 from 5:00 p.m. to 7:00 p.m. for the Open House. Alderman Erickson seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. D. Resolution for capital outlay accumulation for Downtown Streetscape master plan John Prescott, City Manager, reported that there was discussion during the budget meetings in August about the downtown streetscape master plan and how to move it forward. John reported that the master plan was developed with the help of a committee and public meetings were held and the project seems to have stalled. John noted that from the discussions during the budget meeting it was suggested to reserve $1 million of second penny sales tax funds to be designated for the implementation of the downtown streetscape master plan. John stated that the resolution designation would reserve the funds for this project for the 2018 budget year unless extended by the City Council. John noted that this resolution does not expend any funds as City Council action would be required to award any bids. Discussion followed. 302-17 27 After reading the same once, Alderman Ward moved adoption of the following: RESOLUTION DESIGNATING SALES TAX FUND RESERVE FOR DOWNTOWN STREETSCAPE MASTER PLAN WHEREAS, the Downtown business district serves as one of the community’s business and entertainment districts and as a gathering place for community events, and; WHEREAS, the sidewalk inspection in the downtown area has identified a number of sidewalk sections that are in need of replacement and a number of property owners wanted to see improvements to the downtown area included in the sidewalk improvement project, and; WHEREAS, a citizens committee worked with a consultant and city engineer to develop a conceptual downtown streetscape master plan and held public meetings on the proposed plan, and; WHEREAS, in anticipation of the implementation of a downtown streetscape master plan the City Council extended the timeline for repairing the sidewalk sections identified earlier as trippers, and; WHEREAS, the downtown streetscape master plan includes such items as intersection bump outs for pedestrian safety, includes more outside seating, includes a brick paver insert, provides planter areas, additional trees while preserving most of the on-street parking to make the downtown area more inviting as a community gathering place, and WHEREAS, a number of downtown business have replaced sidewalks and included a brick paver insert to set off the downtown and have encouraged the city to implement the master plan for the downtown area, and; WHEREAS, the downtown streetscape master plan as developed by the Citizens Committee was projected, by the Consultant, to cost over $2.8 million in 2016, and; WHEREAS, the final financing package has not been determined but is anticipated to include a combination of City reserve funds and private property owners contributions in the form of special assessments or a business improvement district assessment, and; NOW, THEREFORE, BE IT RESOLVED, by the Vermillion City Council that $1,000,000 of second penny sales tax fund be committed to the Downtown Streetscape project. The reserve of funds will end on December 31, 2018 unless the City Council takes further action. 28 Dated at Vermillion, South Dakota this 18th day of September, 2017 THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By____________________________ John E. (Jack) Powell, Mayor ATTEST: By__________________________________ Michael D Carlson, Finance Officer The motion was seconded by Alderman Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 9 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. E. Resolution authorizing SD DENR grant/loan application for curbside recycling equipment Bob Iverson, Solid Waste Director, reported that the curbside recycling program equipment consists of a pickup and a compartment trailer for curb sorting of recycling materials. Bob stated that the trailer compartments can be emptied at the recycling center by hydraulic controls. Bob noted that the current trailer was purchased in 2009 when the program started and has had major repairs to the frame and axle. Bob noted that the hydraulics are also getting weak. Bob stated that the replacement of the trailer was included in the 2018 budget and the resolution is to apply for a $20,000 grant/loan and use $2,800 of local funds to fund the purchase. Bob stated that we are hoping for a 50% grant and a 50% five-year loan at 2.25% interest. Bob stated that the grant application is due by October 1, 2017 for consideration later this year and funds would be available after the first of the year. Discussion followed. 303-17 After reading the same once, Alderman Erickson moved adoption of the following: RESOLUTION AUTHORIZING THE SUBMISSION OF A SD DENR GRANT/LOAN APPLICATION FOR CURBSIDE RECYCLING EQUIPMENT WHEREAS, the City of Vermillion owns and operates the Vermillion Landfill and the Missouri Valley Recycling Center in a Joint Powers agreement with Clay County, Yankton County and the City of Yankton, and; 29 WHEREAS, the City of Vermillion implemented a curbside recycling program, outside the Joint Powers operations, in 2009 in an effort to increase participation in recycling and improve recycling service for the residents of Vermillion, and; WHEREAS, curbside recycling has demonstrated on a nationally basis that this type of service increases participation in recycling, and; WHEREAS, additional curbside recycling participation will increase revenues received from the sale of recycled materials, reduce the burying of recyclable materials at the Vermillion Landfill and extend the life of the landfill, and; WHEREAS, the curbside collection trailer is reaching the end of its useful life for daily collection service requiring increased repair costs, and WHEREAS, a new curbside recycling trailer is estimated to cost approximately $22,800. NOW THEREFORE BE IT RESOLVED that an application requesting grant and loan funds for a total project of no less than $20,000, with a local match from the Curbside Collection fund of $2,800, be submitted to the South Dakota Department of Environment and Natural Resources Solid Waste Assistance Fund for the required equipment and the Mayor be authorized to execute the application on behalf of the City of Vermillion. Dated at Vermillion, South Dakota this 18th day of September, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By________________________________ John E. (Jack) Powell, Mayor Attest: By_______________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Meins. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 9 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. F. Tree Board appointment 30 Mayor Powell stated that by ordinance the City Council appoints two citizens to the Tree Board along with two staff and Council member. The current members are Clarence Pederson term expiring 2018, Howard Willson term expiring 2017, Council member Holland, Pete Jahn and Ryan Baedke. Howard Willson’s term is expiring and needs to be filled. Mayor Powell recommended the reappointment of Howard Willson for a two-year term expiring in 2019. 304-17 Alderman Humphrey moved approval of the reappointment of Howard Willson to the Tree Board for a two-year term until September 2019. Alderman Erickson seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. G. Request to close a one-block section of Pine St. from National St. to Cedar St. on Friday, September 29, 2017 from 3:00 p.m. to 9:00 p.m. for Alpha Phi Sisterhood event Jake Losinski, Assistant to the City Manager, reported that a street closing request was received today from the Alpha Phi sorority to close Pine Street from National Street to Cedar Street from 3:00 p.m. to 6:00 p.m. on Friday, September 29, 2017 for a Sisterhood event. Jake stated that the Police, Fire and EMS have been notified of the event. Jake noted that the application indicated the adjoining property owners have not been notified but would be done as soon as possible. 305-17 Alderman Erickson moved approval of the street closing request from Alpha Phi for Pine Street from National Street to Cedar Street from 3:00 p.m. to 6:00 p.m. for a Sisterhood event. Alderman Meins seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 9. Bid Openings - None 10. City Manager's Report A. John reported that the tower company representative has not yet provided a date as to when they will have the information requested in response to the ordinance about providing an exception to the closer than 300 feet to residential zoning or uses. John noted that it may possibly be on October 16th meeting but will require notification by October 2nd. B. John reported that the ICAP committee is completing a survey during September on the need for a community center and what should be included in the facility. John stated that paper copies of the survey are available at City Hall, Library, and County Auditor’s office. John noted 31 that electronic copies will also be available linked to the City web site. John asked participants to complete the survey by September 30th. C. John reported on upcoming street closings: FireBall Run on September 28th and 29th as presented earlier on the agenda; Main Street will be closed from High to Anderson on Friday, September 29 from Noon to 2:30 p.m. for the Vermillion High School homecoming parade D. John reported that fogging for mosquitoes will take place, weather permitting, on Tuesday, September 19th and Wednesday, September 20th. E. John reported that the City received notification of receipt of a USDA grant of $6,600 to assist with the purchase of replacement AEDs for public safety vehicles. John stated that the AED purchase is anticipated to be completed this year. F. John stated that, as part of updating the City web site, we will be accepting community photos. John asked citizens to contact Jake Losinski, Assistant to the City Manager, for details on the type of photos and how to submit. G. John reported on the receipt of the following raffle notification: St. Agnes PTSA is selling a hundred $120 tickets. Each month for a year, three numbers will be drawn. First number wins $300 while the next two numbers each win $100. Proceeds will be used by PTSA to support programs at St. Agnes School. PAYROLL ADDITIONS AND CHANGES Admin: Jen Olson $16.50/hr; Recreation: Mackenzie Alverson $9.00/hr, Haley Nettinga $9.00/hr, Taylor Weber $9.00/hr; Golf Maintenance: Aaron Baedke $11.00/hr, Brennan Christenson $9.00/hr; Solid Waste: Bob Iverson $33.15/hr 11. Invoices Payable 306-17 Alderman Collier-Wise moved approval of the following invoices: Argus Leader Media #1085 subscription 25.00 AT&T Mobility air cards 188.01 Bhs Marketing, LLC soda ash 13,633.40 Bob Iverson safety glasses reimbursement 150.00 Broadcaster Press advertising 1,373.14 Brunick's Service Inc fuel 5,245.10 Buhls Cleaners mat service 638.56 32 Bureau Of Administration telephone 378.10 Campbell Supply supplies 433.70 Cannon Technologies, Inc materials 7,001.28 Cask & Cork merchandise 1,534.64 Centurylink telephone 1,580.17 City Of Vermillion landfill vouchers 348.00 Clay Rural Water System water usage 59.50 Clay-Union Electric Corp electricity 1,750.14 Dakota Beverage merchandise 12,960.91 Dakota Pc Warehouse ink cartridge 82.99 DENORA Water Technologies repairs 11,701.35 Dept. Environment Natl Res landfill operations fee 4,111.78 Elliott Equipment Co parts 518.99 Fred Haar Co, Inc parts 318.30 Global Dist. merchandise 218.00 Graham Tire Co. tires 151.60 Gregg Peters managers fee 6,000.00 John A Conkling Dist. merchandise 11,307.44 Johnson Brothers Of SD merchandise 30,931.63 Jones Food Center supplies 748.96 Loren Fischer Disposal haul cardboard 210.00 MidAmerican gas usage 223.61 Midcontinent Communication cable/internet service 728.68 Midwest Alarm Co alarm monitoring 84.75 O'Connor Company repairs 372.44 Okoboji Wines-SD merchandise 594.00 Ragnasoft, Inc subscription 1,225.00 Republic National Distributing merchandise 31,980.94 Reserve Account postage for meter 900.00 SD Electrical Council membership dues 40.00 Southern Glazer's Of SD merchandise 5,659.79 Staples Advantage supplies 1,907.54 Stern Oil Co. fuel 5,978.70 Sturdevants Auto Parts parts 766.83 Supplyworks supplies 49.79 The Equalizer advertising 958.00 Tractor Supply Credit Plan traps/gloves 119.96 United Parcel Service shipping 38.12 Us Postmaster postage for utility bills 1,000.00 Verizon Wireless hotspot access 334.27 Vermillion Ace Hardware supplies 506.91 Vermillion Ford repairs 108.90 Yankton Medical Clinic pre-employment test 40.00 33 Alderman Erickson seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 12. Consensus Agenda A. Set a public hearing date of October 2, 2017 for a special daily malt beverage and wine license for the Vermillion Area Arts Council on or about October 7 and October 22, 2017 at 202 Washington Street B. Set a public hearing date of October 2, 2017 for the Vermillion Area Chamber of Commerce and Development Company special daily malt beverage and wine license on or about October 13 and 14, 2017 at Ratingen Platz and portions of Market and Main Street for Oktoberfest events C. Set a public hearing date of October 2, 2017 for a special permit to exceed permissible sound levels for the Vermillion Area Chamber of Commerce and Development Company on or about October 13 and 14, 2017 at Ratingen Platz and portions of Market and Main Street from 5:00 p.m. to 11:00 p.m. for Oktoberfest events. 307-17 Alderman Price moved approval of the consensus agenda. Alderman Meins seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 13. Adjourn 308-17 Alderman Ward moved to adjourn the Council Meeting at 7:44 p.m. Alderman Sorensen seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 18th day of September, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 34