Public Safety & Welfare Committee

City Of Verona PUBLIC SAFETY AND WELFARE COMMITTEE Monday, April 12, 2021 AT 5:45 P.M. AGENDA Due to the COVID-19 pandemic, the Verona Public Safety and Welfare Committee will hold its meeting as a virtual meeting. The Public Safety and Welfare Committee will not meet at City Hall, 111 Lincoln Street. Members of the Public Safety and Welfare Committee and Staff will join the meeting by using Zoom Webinar, as described immediately below. Members of the public can join the meeting using Zoom Webinar via a computer, tablet, or smartphone, or by calling into the meeting using phones, as described immediately below. Those requiring toll-free options are asked to contact City Hall for details prior to the meeting at adam.sayre@ci.verona.wi.us or 608-848-9941. Join the meeting via computer, tablet, or smart phone: https://zoom.us/j/98913904913 Webinar ID: 989 1390 4913 Join the meeting via phone by dialing: 312-626-6799 Webinar ID: 989 1390 4913 The online meeting agenda and all support materials can be found at https://www.ci.verona.wi.us/. In addition to the public, all Committee members and Staff will also be participating remotely. Anyone with questions prior to the meeting may contact the City at (608) 848-9941 or adam.sayre@ci.verona.wi.us. 1. Call to order 2. Roll Call 3. Approval of Minutes from the February 22, 2021 Public Safety and Welfare Committee meeting. 4. Discussion and Possible Action Re: Special Event Permit application from Stacey Burkart, Verona Public Library, for the Word on the Street 5K Run/Walk and Kid’s Run on Saturday May 1, 2021. 5. Discussion and Possible Action Re: Special Event Permit application from Lauren Birkel, Glacier Edge PTO, for the Glacier Edge PTO Color Run on Wednesday May 26, 2021. 6. Discussion and Possible Action Re: Liquor license premise amendment for Hop Haus Brewing Company located at 231 South Main Street 7. Adjournment  Heather Reekie, Chairperson POSTED: Verona City Hall Miller & Sons Market Verona Public Library City Web Page at: www.ci.verona.wi.us Notice is hereby given that a quorum of the members of the City Council or other standing committees of the City Council may be present at the meeting of the Public Safety and Welfare Committee to gather information about a subject over which they have decision- making responsibility. The City Council and any other standing committees will not take formal action at this meeting IF YOU NEED AN INTERPRETER, MATERIALS IN ALTERNATIVE FORMATS OR OTHER ACCOMODATION TO ACCESS THE MEETING, PLEASE CONTACT THE CITY CLERK AT 608-845-6495 AT LEAST 48 HOURS PRECEDING THE MEETING. EVERY REASONABLE EFFORT WILL BE MADE TO ACCOMMODATE YOUR REQUEST.  CITY OF VERONA PUBLIC SAFETY AND WELFARE COMMITTEE February 22, 2021 VERONA CITY HALL MINUTES 1. Call to order: Heather Reekie called the meeting to order at 6:03 p.m. 2. Roll Call: Heather Reekie, Katie Kohl and Evan Touchett were present. Also present: Police Chief Bernie Coughlin, City Administrator Adam Sayre. 3. Approval of Minutes: Motion by Touchett, seconded by Kohl, to approve the minutes from the February 8, 2021 Public Safety and Welfare Committee meeting. Motion carried 3-0. 4. Discussion and Possible Action Re: Ordinance No. 21-973 amending Section 10-1-12 of the Code of Ordinances reducing the speed limit on Whalen Road. The proposed Ordinance amendment will reduce the speed limit on Whalen Road between Old County Highway PB and Liberty Drive to 25mph. The speed limit east of Liberty Drive to a point 1,315 feet east will be will be 35 mph. The speed limit east of the point will be 45mph. Whalen Road has shared jurisdiction with the Town of Verona. Tentatively, the Town will change the speed limits to match the City’s changes on March 2nd. Motion by Reekie, seconded by Touchett, to recommend to the council to approve Ordinance No. 21-973 amending Section 10-1-12 of the Code of Ordinances reducing the speed limit on Whalen Road. Motion carried 3-0. 5. Discussion and Possible Action Re: An application for a combination “Class B” Intoxicating Liquor and Class “B” Fermented Malt Beverages license from N+1 Coffee and Beer Bar, LLC, d/b/a N+1 Coffee and Beer, 507 Bruce Street, Suite 101, Verona, WI 53593, Jessica Laufenberg, Agent. N+1 Coffee and Beer Bar, LLC currently carries Class “B” Fermented Malt Beverage and Class “C” Wine licenses. If this application is approved, the Class “C” Wine license will be replaced by a “Class B” Intoxicating Liquor license, which will allow for the service of any intoxicating liquor (vs. wine only). The current licenses will be surrendered to the City before the new licenses will be issued. Motion by Reekie, seconded by Touchett, to recommend to the council to approve a combination “Class B” Intoxicating Liquor and Class “B” Fermented Malt Beverages license from N+1 Coffee and Beer Bar, LLC, d/b/a N+1 Coffee and Beer, 507 Bruce Street, Suite 101, Verona, WI 53593, Jessica Laufenberg, Agent. Motion carried 3-0. 6. Discussion and Possible Action Re: A liquor license premise amendment for N+1 Coffee and Beer Bar located at 507 Bruce Street The property already has a 16’x50’ concrete patio. The applicant will be adding an enclosed fencing and entry area. The fencing would begin from the left side of the entry door to the café (if looking at the building). There would be a one-way swinging door to enter the fenced patio area. On the opposite end of the fenced patio area (east side) there would be a second one-way swinging door for emergency exit. Video monitoring of the patio area  would be set up in 4 locations (shown by X in the site plan). A conditional use permit was approved for the premise area in 2018 and the conditions from the 2018 conditional use permit are included as conditions for the premise amendment. Motion by Reekie, seconded by Touchett, to recommend to the Common Council to approve a premise amendment for an outside patio for N+1 Coffee and Beer Bar, LLC, d/b/a N+1 Coffee and Beer, 507 Bruce Street, Suite 101, Verona, WI 53593, Jessica Laufenberg, Agent with the following conditions: 1. The outdoor patio fencing shall be a minimum of 48 inches tall. 2. Alcohol consumption shall be limited to the fenced area around the outdoor patio or inside the building. All areas where alcohol is consumed shall be monitored by Staff. 3. The fence and gate for the outdoor patio shall comply with the requirements from the Police Department and Building Inspector. 4. The exit for the patio shall be labeled as an “exit only”. 5. The use of the outdoor seating rea is permitted to operate from 7:00 a.m. to 10:00 p.m. seven (7) days per week. 6. The Applicant shall obtain all necessary alcohol licensees and operate in conformance to the requirements of the licensees. Motion carried 3-0. 7. Adjournment: Motion by Touchett, seconded by Kohl, to adjourn at 6:17 p.m. Motion carried 3-0. Kayla Martin, Deputy City Clerk PUBLIC SAFETY & WELFARE COMMITTEE - 2021-04-12 4. A Special Event Permit application from Stacey Burkart, Verona Area Public Library Director, for the Word on the Street 5K Run/Walk May 1, 2021. This is the fifth year for this event. This fundraising event for the Verona Public Library will occur from 8 a.m. – 12 p.m. on May 1st. The route begins and ends at the Library. Participants will cross E. Verona Avenue at Franklin Street and Lincoln Street. An officer will be staffed at the Franklin Street crossing location. Sidewalk chalk will be used for pavement markings. Motion: To recommend to the Common Council to approve a Special Event Permit for the Word on the Street 5K Run/Walk on Saturday, May 1, 2021. 5. A Special Event Permit application from Lauren Birkel, Glacier Edge Elementary PTO, for the Glacier Edge Color Run on Wednesday, May 26, 2021. This is the fourth year for this event, which is a fundraiser for the Glacier Edge Elementary School. The event will run from 4 p.m. – 7:30 p.m. The one-mile route begins and ends at the Glacier Edge playground. There will be color stations along the course at Tower Park and Tollefson Park. The run will take place on the sidewalks. Approval of this event will be contingent upon approval by the Parks, Recreation & Forestry Commission. Motion: To recommend to the Common Council to approve a Special Event Permit for the Glacier Edge Color Run on Wednesday, May 26, 2021, contingent upon approval by the Parks, Recreation & Forestry Commission. 6. A premises description amendment for the liquor license of the Hop Haus Brewing Company, LLC, 231 S. Main Street, to include the front parking lot. Phil Hoechst has applied for a premises description amendment for the liquor license of the Hop Haus Brewing Company, LLC to include the business’s front parking lot. In March of 2021 the Common Council approved a permanent outdoor seating area for the Hop Haus. This outdoor area will allow the Hop Haus to serve more customers, while adhering to required social distancing guidelines. Motion: To recommend to the Common Council to approve a premises description amendment for the liquor license of the Hop Haus Brewing Company, LLC, 231 S. Main Street, to include the front parking lot as depicted in the site plan.  Date:_______ _ CITY OF VERONA CR#:_ _ _____ Account#: 100-44910 APPLICATION FOR A SPECIAL EVENT/NEIGHBORHOOD EVENT PERMIT For Parades, Runs, Walks, Bicycle Events, Triathlons, Festivals, Neighborhood Events, etc. *All required application materials must be submitted at least 45 days prior to the event. Failure to meet this requirement may result in the denial of the application pursuant to Section 7-7-l(h) of the City of Verona Code of Ordinances* Application Fee: $150.00 + any additional fees Non-Profit Organization: $50.00 + any additional fees REQUIRED INFORMATION Please include the following information/materials regarding the event with your application: I A copy of the applicant's Driver's License R oute map and description and/or map of event layout Certificate of Insurance - at least 30 days prior to event APPLICANT INFORMATION Name: Stacey Burkart First M.I. Last Address: Driver License#: Email: sburkart@ci.verona.wi.us AGENCY/ORGANIZATION INFORMATION Name: Verona Public Library Phone: 608-845-7180 Address:500 Silent Street, Verona, WI 53593 If this is a non-profit organization, please provide your EIN number for verification: __ _ _ ____ _ EVENT INFORMATION Name of Event: Word on the Street 5K Run Type of event Run/Walk Event date(s): May 1, 2021 Event time(s): 8 :00 am - 12:00pm ___ _ _ ____ Set up Start Time:_7_:_0_0_a_m Tear Down End Time: -1 :OOpm ------- (Application Continues on Reverse) Last updated Date: ______ _ Initials: ______  Date: ________________ CITY OF VERONA CR#: ___ Account #: 100-44910 APPLICATION FOR A SPECIAL EVENT/NEIGHBORHOOD EVENT PERMIT For Parades, Runs, Walks, Bicycle Events, Triathlons, Festivals, Neighborhood Events, etc. *All required application materials must be submitted at least 45 days prior to the event. Failure to meet this requirement may result in the denial of the application pursuant to Section 7‐7‐1(h) of the City of Verona Code of Ordinances* Application Fee: $150.00 + any additional fees Non-Profit Organization: $50.00 + any additional fees REQUIRED INFORMATION Please include the following information/materials regarding the event with your application:  A copy of the applicant’s Driver’s License  Route map and description and/or map of event layout --------------------------------------  Certificate of Insurance – at least 30 days prior to event APPLICANT INFORMATION Name: Lauren R Birkel Phone: First M.I. Last Address: Driver License #: DOB: Email: AGENCY/ORGANIZATION INFORMATION Name: Glacier Edge PTO Phone: 608-692-9893 Address: 800 Kimball Lane, Verona WI ID#27-0961979 If this is a non-profit organization, please provide your EIN number for verification: EVENT INFORMATION Name of Event: Glacier EdgePTO Color Run Type of event run/walk fundraiser Event date(s): May 26, 2021 Event time(s): 4-7:30pm Set up Start Time: 3pm Tear Down End Time: 8pm (Application Continues on Reverse) Last updated Date:________________ Initials:_______________  Informational Questions No Yes Notes Was a Special Event Permit previously approved in times 1 past for this event? ✔ 2 Will there be outdoor amplified sound? ✔ Additional application required. Will alcohol be sold, served or consumed? Additional licenses may be 3 ✔ required. 4 Are you requesting any City streets to be closed to traffic? ✔ See Below* Will your event use County, State or US Highways? If yes, please provide a map clearly marking the highways that will be 5 ✔ used. Additional permission from the County is required. Will park, conservancy land, or trails be used? If so, have Contact Parks Department: you reserved a park, pavilion, or any other city facilities for 845-6695 the event? If using park facilities, the 6 ✔ application will not go before the Public Safety Committee without Parks Department approval. Will items or services be sold or given away at this event? If yes, please attach a list of types 7 ✔ of items or services. Does this event involve a plan for tents, stages, inflatable Include on event layout map. 8 bounce houses or temporary structures? ✔ Does your event include the use of fireworks, rockets, Must receive written approval from 9 lasers, other pyrotechnics, or open flame? ✔ Fire Chief or his designee. 608-845- 9401 10 Do you plan to provide portable toilets at your event? ✔ Will your event have dedicated coverage by an Emergency 11 Medical Provider? ✔ Is this a race or timed event where participants need the If traffic control is desired, a police 12 ✔ right of way on City streets? officer is required, per WI Law. Will there be a clear path of travel (min. 18’ wide) for 13 emergency vehicles throughout your event? ✔ Does your event include running or biking that will need a Posting of No Parking signs by PD 14 dedicated lane of travel on City streets? ✔ will be needed and billed to event. *If you answered YES to street closures, please attach a map/diagram of the portion(s) of street you wish to have closed for your event. Please include street names and as much information as possible. If you are NOT intending to close any City Streets, or request the right of way, but intend to use City Streets, you will share the street with vehicular traffic and agree to abide by all traffic laws. Failure to comply with traffic laws will result in the immediate termination of all event activities. *Applicant Initial Here: lb  EVENT CONTACTS PLEASE LIST NAMES, LOCATIONS AND CELL PHONE NUMBERS OF ON‐SITE EVENT CONTACT PERSONS NAME DOB LOCATION AT EVENT TIME ON‐SITE CELL PHONE as shown on ID (Ex: Race Start, Supply (Ex: 10 a.m. to Tent etc.) 2 p.m.) Lauren Birkel 1-23-82 start/finish 2pm- 8pm 608-692-9893 Ryan Griessmeyer on course 3-8pm 608-316-5755 APPLICATION PROCEDURES 1. Application and all required materials shall be submitted to the City Clerk a minimum of 45 days prior to the event. (Section 7‐7‐1(h) of the City of Verona Code of Ordinances) 2. Upon verification of the application the City Clerk shall submit the application to the Police Chief for further review. 3. The applicant will be contacted by the Police Department Staff to review event route and the need for on‐ site police officers or City staff at the event. 4. The applicant is subject to a background check. 5. All police traffic control/city staff time incurred shall be billed to the applicant upon the completion of the event. 6. The applicant may be required to attend a Public Safety and Welfare Committee meeting and/or a Common Council meeting at which the event application will be reviewed for approval. 7. Once the application is approved by the appropriate official(s) the permit will be issued. APPLICANT SIGNATURE PLEASE READ CAREFULLY BEFORE SIGNING I understand the application and event requirements and agree to adhere to all applicable federal, state, and municipal laws in addition to the requirements on the application. I agree to pay any invoices received from the City of Verona for staff time at the event within 30 days of the invoice date. I understand that failure to adhere to any application requirements or any federal, state or municipal laws involving the event will result in the denial of the application or immediate termination of the event. The violation of federal, state or municipal laws will be subject to applicable fines and penalties. 3-10-21 Applicant Signature Date Once application is approved, the permit will be issued to applicant via email. A copy of the permit must be available at event for conformation.  OFFICE USE ONLY PLEASE DO NOT WRITE ON THIS PAGE CHIEF OF POLICE Date Received by Police: The event application has been reviewed and the following issues need to be addressed: Meeting with Applicant: Yes  No  If YES, Date of Meeting: Barricades needed? Yes  No  Traffic Control/Officers Needed: CIB Information: CERTIFICATION OF APPLICATION BY CHIEF OF POLICE: Approved  Denied  Signature of Chief of Police Date MUNICIPAL CLERK Application Received Date: 45 Day Application Requirement Met: YES  NO  Date Submitted to Police on: All required documents submitted: YES  NO  Items Still Required:__________________________________________________________________________ PUBLIC SAFETY & WELFARE COMMITTEE: Date of meeting: __ APPROVE  DENY  COMMON COUNCIL: Date of meeting: __ APPROVE  DENY  Signature of Municipal Clerk: Date: Copy provided to applicant: Yes  No  Date: Copy provided to: EMS: Yes  No  | Fire: Yes  No  | PD: Yes  No  | PW: Yes  No   Course Map The Glacier Edge Color Run will take place along a one mile loop starting and ending at the Glacier Edge playground. There will be two color stations along the course located at Tower Park and Tollefson Park. Check-in is from 5-6pm. Color Run begins at 6pm. STARTING LINE GLACIER EDGE Glacier Edge FINISH LINE Color Run May 1, 2019 COLOR STATION During Screen Free Week RUNNER CHECK-IN VOLUNTEER CHECK-IN get ACTIVE, gather PLEDGES, SPONSOR TABLES and RAISE FUNDS for GLACIER EDGE! *In the case of severe weather the Color Run will be not be rescheduled.  CITY OF VERONA Liquor License Premises Amendment Hop Haus Brewing Company Name of Establishment: ___________________________ 231 South Main Street, Verona, WI 53593 Address of Establishment: __________________________ Name of Agent: Phil Hoechst Address: ________________ 608-497-3165 Agent Phone Number: _________ Establishment Phone Number: _________ Premises Amendment Description: Addition of a parking lot patio. Approx 15ft x45ft (675 square feet). This patio will have a metal railing/fencing around its perimeter Patio is located infront of the building (west side) "'Please attach a drawing or visual of the proposed premises amendment Months/Days New Premises are Open/Used: From (Month): ___________ To: (Month): ____________ 11 10 Time Premises Used A.M.: _______To: P.M.: ________ (Restrictions Apply) Check Here if Added Premises are Open/Used Year Round: [!J 4/5/2021 Signature of Agent: __�-------------- Date: _________ Please Do Not Write Below This Area MUNICIPAL OFFICE USE ONLY CHIEF OF POLICE Date Application Approved to Move Forward with Inspections: _________ Initials: ___ Notes for Building Inspection and Fire Inspection: Wooden pergola with bistro-style lighting Wooden deck with wooden pergola structure Site plan (overhead) showing the proposed patio footprint and traffic flow at Hop Haus Brewing Company. The proposed patio measures approx 15 ft x 45ft.