Public Safety & Welfare Committee

City of Verona PUBLIC SAFETY AND WELFARE COMMITTEE Monday, February 28, 2022 AT 5:30 PM Council Chambers VERONA CITY CENTER 111 LINCOLN STREET, VERONA, WI 53593 AGENDA 1. Call to order 2. Roll Call 3. Public Comments 4. Approval of Minutes from the January 14, 2022 Public Safety and Welfare Committee meeting. 5. Discussion and Possible Action Re: A Special Event Permit application from Stacey Burkart, Verona Area Public Library Director, for the Word on the Street 5k Run/Walk on Saturday, April 30, 2022 6. Discussion and Possible Action Re: A Special Event Permit application from Lauren Birkel, Glacier Edge Elementary PTO, for the Glacier Edge Color Run on Wednesday, May 4, 2022 7. Discussion Re: Parking issues near Badger Ridge Middle School 8. Discussion Re: Marijuana and drug decriminalization in the City of Verona 9. Adjournment Heather Reekie, Chairperson POSTED: Verona City Hall Miller & Sons Market Verona Public Library City Web Page at: www.ci.verona.wi.us Notice is hereby given that a quorum of the members of the City Council or other standing committees of the City Council may be present at the meeting of the Public Safety and Welfare Committee to gather information about a subject over which they have decision- making responsibility. The City Council and any other standing committees will not take formal action at this meeting IF YOU NEED AN INTERPRETER, MATERIALS IN ALTERNATIVE FORMATS OR OTHER ACCOMODATION TO ACCESS THE MEETING, PLEASE CONTACT THE CITY CLERK AT 608-845- 6495 AT LEAST 48 HOURS PRECEDING THE MEETING. EVERY REASONABLE EFFORT WILL BE MADE TO ACCOMMODATE YOUR REQUEST.  CITY OF VERONA MINUTES PUBLIC SAFETY AND WELFARE COMMITTEE January 24, 2022 Verona City Hall 1. Call to order: Heather Reekie called the meeting to order at 6:30 p.m. 2. Roll Call: Heather Reekie, Phil Hoechst, and Evan Touchett were present. Also present: City Clerk Holly Licht, Police Chief Bernie Coughlin, Sergeant Christiansen. 3. Public Comments 4. Approval of Minutes from the December 13, 2021 Public Safety and Welfare Committee meeting. Motion by Touchett, seconded by Hoechst to approve the minutes from the December 13, 2021 Public Safety and Welfare Committee meeting. Motion carried 3-0. 5. Discussion and Possible Action Re: Temporary Class “B” Fermented Malt Beverage and “Class B” Wine license applications from the Verona Area Community Theater, 103 Lincoln Street, for February 10-12 and 17-19, 2022; and May 13-15, 2022 – Dee Baldock, Agent Motion by Touchett, seconded by Hoechst to recommend that the council approve a Temporary Class “B” Fermented Malt Beverage and “Class B” Wine license applications from the Verona Area Community Theater, 103 Lincoln Street, for February 10-12 and 17-19, 2022; and May 13-15, 2022 – Dee Baldock, Agent. Motion carried 3-0. 6. Discussion and Possible Action Re: A Special Event Permit application from Bill Martin for the SBR Endurance Performance Winter Wonderland Triathlon on Sunday, February 13, 2022 from 8 a.m. – 5 p.m. Motion by Touchett to approve a Special Event Permit application from Bill Martin for the SBR Endurance Performance Winter Wonderland Triathlon on Sunday, February 13, 2022 from 8 a.m. – 5 p.m., contingent upon completion of the background check. Motion carried 3-0. 7. Adjournment: Motion by Touchett, seconded by Hoechst to adjourn at 6:40 p.m. Motion carried 3-0. Respectfully Submitted, Holly Licht, City Clerk PUBLIC SAFETY AND WELFARE COMMITTEE—2022-02-28 1. Discussion and Possible Action Re: A Special Event Permit application from Stacey Burkart, Verona Area Public Library Director, for the Word on the Street 5k Run/Walk on Saturday, April 30, 2022 This fundraising event for the Verona Public Library will run from 8 a.m. – 10 a.m. The route begins and ends at the library. Participants will cross E. Verona Avenue at Franklin Street. An officer will be staffed at that location. Sidewalk chalk will be used for pavement markings. Motion: To approve a Special Event Permit application from Stacey Burkart, Verona Area Public Library Director, for the Word on the Street 5k Run/Walk on Saturday, April 30, 2022. 2. Discussion and Possible Action Re: Special Event Permit application from Lauren Birkel, Glacier Edge Elementary PTO, for the Glacier Edge Color Run on Wednesday, May 4, 2022 The event will run from 4 p.m. – 7:30 p.m. The one-mile route begins and ends at the Glacier Edge playground. There will be color stations along the course at Tower Park and Tollefson Park. The run will take place on the sidewalks. Approval of this event will be contingent upon submittal of a Certificate of Liability Insurance naming the City of Verona as the Certificate Holder. Motion: To approve a Special Event Permit for the Glacier Edge Color Run on Wednesday, May 4, 2022, contingent upon submittal of a Certificate of Insurance naming the City of Verona as the Certificate Holder.  Date: ________________ CITY OF VERONA CR#: ___ Account #: 100-44910 APPLICATION FOR A SPECIAL EVENT/NEIGHBORHOOD EVENT PERMIT For Parades, Runs, Walks, Bicycle Events, Triathlons, Festivals, Neighborhood Events, etc. *All required application materials must be submitted at least 45 days prior to the event. Failure to meet this requirement may result in the denial of the application pursuant to Section 7‐7‐1(h) of the City of Verona Code of Ordinances* Application Fee: $150.00 + any additional fees Non-Profit Organization: $50.00 + any additional fees REQUIRED INFORMATION Please include the following information/materials regarding the event with your application:  A copy of the applicant’s Driver’s License  Route map and description and/or map of event layout --------------------------------------  Certificate of Insurance – at least 30 days prior to event APPLICANT INFORMATION Name: Stacey J Burkart Phone First M.I. Last Address: 500 Silent Street, Verona Driver License #: DOB: Email: sburkart@ci.verona.wi.us AGENCY/ORGANIZATION INFORMATION Name: Verona Public Library Phone: 608-845-7180 Address: 500 Silent Street, Verona If this is a non-profit organization, please provide your EIN number for verification: EVENT INFORMATION Name of Event: Word on the Street 5K Run/Walk Type of event Run/Walk fundraiser Event date(s): Sat. April 30, 2022 Event time(s): 8:00am Set up Start Time: 7:00am Tear Down End Time: 10:00am (Application Continues on Reverse) Last updated Date:________________ Initials:_______________  Informational Questions No Yes Notes Was a Special Event Permit previously approved in times 1 past for this event? ✔ 2 Will there be outdoor amplified sound? ✔ Additional application required. Will alcohol be sold, served or consumed? Additional licenses may be 3 ✔ required. 4 Are you requesting any City streets to be closed to traffic? ✔ See Below* Will your event use County, State or US Highways? If yes, please provide a map clearly marking the highways that will be 5 ✔ used. Additional permission from the County is required. Will park, conservancy land, or trails be used? If so, have Contact Parks Department: you reserved a park, pavilion, or any other city facilities for 845-6695 the event? If using park facilities, the 6 ✔ application will not go before the Public Safety Committee without Parks Department approval. Will items or services be sold or given away at this event? If yes, please attach a list of types 7 ✔ of items or services. Does this event involve a plan for tents, stages, inflatable Include on event layout map. 8 bounce houses or temporary structures? ✔ Does your event include the use of fireworks, rockets, Must receive written approval from 9 lasers, other pyrotechnics, or open flame? ✔ Fire Chief or his designee. 608-845- 9401 10 Do you plan to provide portable toilets at your event? ✔ Will your event have dedicated coverage by an Emergency 11 Medical Provider? ✔ Is this a race or timed event where participants need the If traffic control is desired, a police 12 right of way on City streets? ✔ officer is required, per WI Law. Will there be a clear path of travel (min. 18’ wide) for 13 emergency vehicles throughout your event? ✔ Does your event include running or biking that will need a Posting of No Parking signs by PD 14 dedicated lane of travel on City streets? ✔ will be needed and billed to event. *If you answered YES to street closures, please attach a map/diagram of the portion(s) of street you wish to have closed for your event. Please include street names and as much information as possible. If you are NOT intending to close any City Streets, or request the right of way, but intend to use City Streets, you will share the street with vehicular traffic and agree to abide by all traffic laws. Failure to comply with traffic laws will result in the immediate termination of all event activities. *Applicant Initial Here:  EVENT CONTACTS PLEASE LIST NAMES, LOCATIONS AND CELL PHONE NUMBERS OF ON‐SITE EVENT CONTACT PERSONS NAME DOB LOCATION AT EVENT TIME ON‐SITE CELL PHONE as shown on ID (Ex: Race Start, Supply (Ex: 10 a.m. to Tent etc.) 2 p.m.) Stacey Burkart race start/finish 6:30 - 10:30am Elizabeth Strutz volunteer tent 7:00-11:00am Julie Harrison race start/finish 7:00-11:00am Leah Portz race start/finish 7:00-11:00am APPLICATION PROCEDURES 1. Application and all required materials shall be submitted to the City Clerk a minimum of 45 days prior to the event. (Section 7‐7‐1(h) of the City of Verona Code of Ordinances) 2. Upon verification of the application the City Clerk shall submit the application to the Police Chief for further review. 3. The applicant will be contacted by the Police Department Staff to review event route and the need for on‐ site police officers or City staff at the event. 4. The applicant is subject to a background check. 5. All police traffic control/city staff time incurred shall be billed to the applicant upon the completion of the event. 6. The applicant may be required to attend a Public Safety and Welfare Committee meeting and/or a Common Council meeting at which the event application will be reviewed for approval. 7. Once the application is approved by the appropriate official(s) the permit will be issued. APPLICANT SIGNATURE PLEASE READ CAREFULLY BEFORE SIGNING I understand the application and event requirements and agree to adhere to all applicable federal, state, and municipal laws in addition to the requirements on the application. I agree to pay any invoices received from the City of Verona for staff time at the event within 30 days of the invoice date. I understand that failure to adhere to any application requirements or any federal, state or municipal laws involving the event will result in the denial of the application or immediate termination of the event. The violation of federal, state or municipal laws will be subject to applicable fines and penalties. Applicant Signature Date Once application is approved, the permit will be issued to applicant via email. A copy of the permit must be available at event for conformation.  OFFICE USE ONLY PLEASE DO NOT WRITE ON THIS PAGE CHIEF OF POLICE Date Received by Police: The event application has been reviewed and the following issues need to be addressed: Meeting with Applicant: Yes  No  If YES, Date of Meeting: Barricades needed? Yes  No  Traffic Control/Officers Needed: CIB Information: CERTIFICATION OF APPLICATION BY CHIEF OF POLICE: Approved  Denied  Signature of Chief of Police Date MUNICIPAL CLERK Application Received Date: 45 Day Application Requirement Met: YES  NO  Date Submitted to Police on: All required documents submitted: YES  NO  Items Still Required:__________________________________________________________________________ PUBLIC SAFETY & WELFARE COMMITTEE: Date of meeting: __ APPROVE  DENY  COMMON COUNCIL: Date of meeting: __ APPROVE  DENY  Signature of Municipal Clerk: Date: Copy provided to applicant: Yes  No  Date: Copy provided to: EMS: Yes  No  | Fire: Yes  No  | PD: Yes  No  | PW: Yes  No   2021-22 BRMS and CKCS Student Drop Off and Pick-Up Procedures 1. Student Drop Off Procedures: • Children may arrive up to 15 minutes before the 8:05 AM start time begins. School doors will open at 7:50. • Vehicle drop-off/pick-up will take place in front of our school along the sidewalk at Door 5 for elementary and Door 1 for middle school. • If your child walks to school, they may enter either Door 14 or Door 5 (whichever door is closest). • Please see the diagram above for specific traffic flow for both elementary and middle school. • Please note the area in red on the above diagram and do not enter the middle school pick up area from the elementary area. This will block traffic attempting to leave the parking lot. 2. Middle School Pick Up Procedures: • Please pull as far forward as possible - allowing vehicles to enter the parking lot. • Students can be picked up along the sidewalk near Door 1 or along the yellow cones. • Please drive slowly and carefully through our parking lot, always looking for pedestrians! Our student, family and staff safety is our top priority! 3. Elementary Student Pick Up Procedures: • Pick up plans should be clearly communicated with your elementary child’s homeroom teacher. • Classes will be dismissed beginning at 2:55 for elementary students beginning with kindergarten moving to each grade in order. • Elementary students will line up in the sidewalk area near Door 5 supervised by a grade level teacher. • Staff will be present to direct students to their car upon parent/guardian arrival. • Please pull to the front of the dismissal line. Your child will be directed to your location when they exit the building. • If there is no space to pull along the curb/pick up area, family members may park their vehicle to wait for their student. • Elementary families must stand in the parent waiting area and walk their child to their vehicle at the designated crosswalk. o Please drive slowly and carefully through our parking lot, always looking for pedestrians! Our student, family and staff safety is our top priority! 4. Students Who Walk to School ● Students should stay on sidewalks and follow all crosswalk safety procedures. • Elementary students who walk may enter Door 14 or Door 5 (whichever is closest). • Middle school students who walk to school may enter Door 1 or Door 14 (whichever is closest to their first class).  Procedimientos para Dejar/Recoger Estudiantes de BRMS y CKCS durante el ciclo escolar 2021-22 1. Procedimiento de Dejar Estudiantes: • Los niños pueden llegar hasta 15 minutos antes de que comience la sesión a las 8:05 AM. Las puertas se abrirán a las 7:50.  • Dejar un estudiante que llegue en un vehículo se llevará a cabo frente a nuestra escuela a lo largo de la acera en la Puerta 5 para la escuela primaria y la Puerta 1 para la escuela secundaria. • Si su hijo(a) camina a la escuela, puede entrar por la Puerta 14 o la Puerta 5 (la que sea más cercana). • Consulte el diagrama anterior para conocer el flujo de tráfico tanto para la escuela primaria como para la secundaria. • Tenga en cuenta el área en rojo en el diagrama anterior, en donde indica que no debe entrar al área de recogida de la secundaria por la entrada de la primaria. Esto bloqueará el tráfico que intenta salir del estacionamiento. 2. Procedimiento de Recoger Estudiantes de la Secundaria (Grados 6-8): • Por favor, avance en su vehículo lo más posible, para permitir que haya espacio para que los demás vehículos entren al estacionamiento. • Los estudiantes pueden ser recogidos por la acera cerca de la Puerta 1 o por los conos amarillos. • ¡Conduzca despacio y con cuidado en nuestro estacionamiento, siempre al pendiente de los peatones! ¡La seguridad de nuestros estudiantes, familias y personal es nuestra principal prioridad! 3. Procedimiento de Recoger Estudiantes de la Primaria (Grados Kinder-5): • Los planes de recogida deben comunicarse claramente con el maestro de salón de clase de su hijo de primaria. • Las clases se terminan a las 2:55 para los estudiantes de primaria comenzando con los de Kinder después cada grado en orden. • Los estudiantes de primaria harán fila en el área de la acera cerca de la Puerta 5 supervisados por un maestro. • El personal estará presente para dirigir a los estudiantes a su automóvil cuando lleguen los padres / tutores. • Por favor diríjase al frente de la línea de salida. Su hijo será dirigido a su ubicación cuando salga del edificio. • Si no hay espacio para estacionar a lo largo de la acera / área de recogida, los miembros de la familia pueden estacionar su vehículo para esperar a su estudiante. • Las familias de primaria deben pararse en el área de espera de los padres y acompañar a su hijo hasta su vehículo en el cruce de peatones designado.  o ¡Conduzca despacio y con cuidado en nuestro estacionamiento, siempre buscando peatones! ¡La seguridad de nuestros estudiantes, familias y personal es nuestra principal prioridad! 4. Información para los Estudiantes que Caminan a la Escuela • Los estudiantes deben permanecer en las aceras y seguir todos los procedimientos de seguridad de los cruces peatonales. • Los estudiantes de primaria que caminan pueden entrar por la Puerta 14 o la Puerta 5 (la que les quede más cerca). • Los estudiantes de secundaria que caminan a la escuela pueden entrar por la Puerta 1 o la Puerta 14 (la que esté más cerca de su primera clase).