Public Safety & Welfare Committee

City of Verona PUBLIC SAFETY AND WELFARE COMMITTEE Monday, September 25, 2023 AT 6:30 PM Council Chambers VERONA CITY CENTER 111 LINCOLN STREET, VERONA, WI 53593 AGENDA 1. Call to order 2. Roll Call 3. Public Comments 4. Approval of Minutes from the September 11, 2023 Public Safety and Welfare Committee meeting 5. Discussion and Possible Action Re: Approving a special event permit application from Max Noll, Race Day Events, for the Skeleton Skamper 5k Run, on Saturday, October 28th 6. Discussion and Possible Action Re: Operator License denial hearing for Brian Langdon 7. Discussion and Possible Action Re: Ordinance No. 23-1031 Amending Section 10-1-13 of the Code of Ordinances, Required Stop at Whalen Road and Liberty Drive 8. Discussion and Possible Action Re: Ordinance No. 23-1032 Amending Section 10-1-13 of the Code of Ordinances, Required Stop at Enterprise Drive and Llanos Street 9. Discussion and Possible Action Re: Ordinance No. 23-1033 Amending Section 10-1-13 of the Code of Ordinances, Required Stop at Cross Country Road and North Nine Mound Road 10. Adjournment Phil Hoechst, Chairperson POSTED: Verona City Hall Miller & Sons Market Verona Public Library City Web Page at: www.ci.verona.wi.us Notice is hereby given that a quorum of the members of the City Council or other standing committees of the City Council may be present at the meeting of the Public Safety and Welfare Committee to gather information about a subject over which they have decision- making responsibility. The City Council and any other standing committees will not take formal action at this meeting. IF YOU NEED AN INTERPRETER, MATERIALS IN ALTERNATIVE FORMATS OR OTHER ACCOMODATION TO ACCESS THE MEETING, PLEASE CONTACT THE CITY CLERK AT 608-845- 6495 AT LEAST 48 HOURS PRECEDING THE MEETING. EVERY REASONABLE EFFORT WILL BE MADE TO ACCOMMODATE YOUR REQUEST.  CITY OF VERONA PUBLIC SAFETY AND WELFARE COMMITTEE MINUTES September 11, 2023 1. Call to order: Phil Hoechst called the meeting to order at 6:45 p.m. 2. Roll Call: Phil Hoechst, Rye Kimmett and Evan Touchett were present. Also present: City Clerk Holly Licht and Sergeant Matt Lovell. 3. Public Comments: None 4. Approval of Minutes from the August 28, 2023 Public Safety and Welfare Committee meeting Motion by Touchett, seconded by Hoechst to approve the minutes from the August 28, 2023 Public Safety meeting. Motion carried 3-0. 5. Discussion and Possible Action Re: Approving a special event permit application and Temporary Class “B” Fermented Malt Beverage and “Class B” Wine license from Le Jordan, Verona Area Chamber of Commerce, for Fall Fest on October 6, 2023-October 7, 2023 Motion by Hoechst, seconded by Touchett to recommend that the council approve a special event permit application and Temporary Class “B” Fermented Malt Beverage and “Class B” Wine license from Le Jordan, Verona Area Chamber of Commerce, for Fall Fest on October 6, 2023-October 7, 2023 contingent upon final inspection of the fire pits by the Fire Department and operator licenses issued for the event. Fall Fest is taking place at Festival Park. Friday night activities include hayrides, pumpkin carving, petting zoo, an outdoor movie, farmers market, food trucks, and a beer tent. The Chamber is planning to erect a fence to encompass the entire event so beer can be taken out of the beer tent, but also serve as a border to prevent beer leaving the premises. Saturday there will be a tailgate party for the Badger game. Attendees must be at least 21 years old. There will be TVs showing the football game, a beer tent, food trucks, and tailgate-related games. Motion carried 3-0. 6. Adjournment: Motion by Touchett, seconded by Kimmett to adjourn at 6:50 p.m. Motion carried 3-0. Respectfully submitted, Holly Licht, City Clerk PUBLIC SAFETY AND WELFARE COMMITTEE—2023-09-25 1. Discussion and Possible Action Re: Approving a special event permit application from Max Noll, Race Day Events, for the Skeleton Skamper 5k Run, on Saturday, October 28th The 5k run will begin near the pavilion at the softball fields. Participants will head south to the Military Ridge trail to the tunnel under East Verona Avenue and into Badger Prairie Park. There will be a designated turnaround point and the finish line will be the same as the starting point. The applicant expects 200-400 participants. There will be themed stations along the course with snacks and water. No beer will be served as originally planned. Staff recommends approval contingent upon final background check and receipt of certificate of insurance. Motion: Approve the special event permit application from Max Noll, Race Day Events, for the Skeleton Skamper 5k Run, on Saturday, October 28 th contingent upon final background check and receipt of certificate of insurance. 2. Discussion and Possible Action Re: Operator License denial hearing for Brian Langdon Chief Dresser has recommended denial of an operator license for Brian Langdon for reasons set forth in the letter of denial. Motion: Recommend that the Common Council deny an operator license for Brian Langdon. 3. Discussion and Possible Action Re: Ordinances 23-1031, 23-1032 and 23-1033 (required stops): Given an increase in traffic, safety considerations, sight lines, and other factors, the Public Works Department in conjunction with the Verona Police Department worked together to propose three ordinances allowing for stop signs at certain intersections. Staff recommend approval of all three ordinances. Motion: Recommend that the Common Council approve Ordinances 23-1031, 23- 1032 and 23-1033  Date: ________________ CITY OF VERONA CR#: ___ Account #: 100-44910 APPLICATION FOR A SPECIAL EVENT/NEIGHBORHOOD EVENT PERMIT For Parades, Runs, Walks, Bicycle Events, Triathlons, Festivals, Neighborhood Events, etc. *All required application materials must be submitted at least 45 days prior to the event. Failure to meet this requirement may result in the denial of the application pursuant to Section 7‐7‐1(h) of the City of Verona Code of Ordinances* Application Fee: $150.00 + any additional fees Non-Profit Organization: $50.00 + any additional fees REQUIRED INFORMATION Please include the following information/materials regarding the event with your application:  A copy of the applicant’s Driver’s License  Route map and description and/or map of event layout --------------------------------------  Certificate of Insurance – at least 30 days prior to event APPLICANT INFORMATION Name: Maxwell A Noll Phon First M.I. Last Address: Driver License #: DOB: Email: AGENCY/ORGANIZATION INFORMATION Name: Race Day Events Phone: 608-316-5755 Address: 2995 Sub-Zero Parkway, Fitchburg, WI 53719 If this is a non-profit organization, please provide your EIN number for verification: EVENT INFORMATION Name of Event: Skeleton Skamper Type of event Running Event, 5k Event date(s): 10/28/23 Event time(s): 9:00am - 10:30am Set up Start Time: 6:30am Tear Down End Time: 12:30pm (Application Continues on Reverse) Last updated Date:________________ Initials:_______________  Informational Questions No Yes Notes Was a Special Event Permit previously approved in times 1 past for this event? ✔ 2 Will there be outdoor amplified sound? ✔ Additional application required. Will alcohol be sold, served or consumed? Additional licenses may be 3 ✔ required. 4 Are you requesting any City streets to be closed to traffic? ✔ See Below* Will your event use County, State or US Highways? If yes, please provide a map clearly marking the highways that will be 5 ✔ used. Additional permission from the County is required. Will park, conservancy land, or trails be used? If so, have Contact Parks Department: you reserved a park, pavilion, or any other city facilities for 845-6695 the event? If using park facilities, the 6 ✔ application will not go before the Public Safety Committee without Parks Department approval. Will items or services be sold or given away at this event? If yes, please attach a list of types 7 ✔ of items or services. Does this event involve a plan for tents, stages, inflatable Include on event layout map. 8 ✔ bounce houses or temporary structures? Does your event include the use of fireworks, rockets, Must receive written approval from 9 lasers, other pyrotechnics, or open flame? ✔ Fire Chief or his designee. 608-845- 9401 10 Do you plan to provide portable toilets at your event? ✔ Will your event have dedicated coverage by an Emergency 11 Medical Provider? ✔ Is this a race or timed event where participants need the If traffic control is desired, a police 12 ✔ right of way on City streets? officer is required, per WI Law. Will there be a clear path of travel (min. 18’ wide) for 13 emergency vehicles throughout your event? ✔ Does your event include running or biking that will need a Posting of No Parking signs by PD 14 dedicated lane of travel on City streets? ✔ will be needed and billed to event. *If you answered YES to street closures, please attach a map/diagram of the portion(s) of street you wish to have closed for your event. Please include street names and as much information as possible. If you are NOT intending to close any City Streets, or request the right of way, but intend to use City Streets, you will share the street with vehicular traffic and agree to abide by all traffic laws. Failure to comply with traffic laws will result in the immediate termination of all event activities. *Applicant Initial Here: MN  EVENT CONTACTS PLEASE LIST NAMES, LOCATIONS AND CELL PHONE NUMBERS OF ON‐SITE EVENT CONTACT PERSONS NAME DOB LOCATION AT EVENT TIME ON‐SITE CELL PHONE as shown on ID (Ex: Race Start, Supply (Ex: 10 a.m. to Tent etc.) 2 p.m.) Maxwell Noll Start/Finish at Verona Ice Arena 6:30am APPLICATION PROCEDURES 1. Application and all required materials shall be submitted to the City Clerk a minimum of 45 days prior to the event. (Section 7‐7‐1(h) of the City of Verona Code of Ordinances) 2. Upon verification of the application the City Clerk shall submit the application to the Police Chief for further review. 3. The applicant will be contacted by the Police Department Staff to review event route and the need for on‐ site police officers or City staff at the event. 4. The applicant is subject to a background check. 5. All police traffic control/city staff time incurred shall be billed to the applicant upon the completion of the event. 6. The applicant may be required to attend a Public Safety and Welfare Committee meeting and/or a Common Council meeting at which the event application will be reviewed for approval. 7. Once the application is approved by the appropriate official(s) the permit will be issued. APPLICANT SIGNATURE PLEASE READ CAREFULLY BEFORE SIGNING I understand the application and event requirements and agree to adhere to all applicable federal, state, and municipal laws in addition to the requirements on the application. I agree to pay any invoices received from the City of Verona for staff time at the event within 30 days of the invoice date. I understand that failure to adhere to any application requirements or any federal, state or municipal laws involving the event will result in the denial of the application or immediate termination of the event. The violation of federal, state or municipal laws will be subject to applicable fines and penalties. Applicant Signature Date Once application is approved, the permit will be issued to applicant via email. A copy of the permit must be available at event for conformation.  OFFICE USE ONLY PLEASE DO NOT WRITE ON THIS PAGE CHIEF OF POLICE Date Received by Police: The event application has been reviewed and the following issues need to be addressed: Meeting with Applicant: Yes  No  If YES, Date of Meeting: Barricades needed? Yes  No  Traffic Control/Officers Needed: CIB Information: CERTIFICATION OF APPLICATION BY CHIEF OF POLICE: Approved  Denied  Signature of Chief of Police Date MUNICIPAL CLERK Application Received Date: 45 Day Application Requirement Met: YES  NO  Date Submitted to Police on: All required documents submitted: YES  NO  Items Still Required:__________________________________________________________________________ PUBLIC SAFETY & WELFARE COMMITTEE: Date of meeting: __ APPROVE  DENY  COMMON COUNCIL: Date of meeting: __ APPROVE  DENY  Signature of Municipal Clerk: Date: Copy provided to applicant: Yes  No  Date: Copy provided to: EMS: Yes  No  | Fire: Yes  No  | PD: Yes  No  | PW: Yes  No   CITY OF VERONA AMPLIFICATION DEVICE PERMIT APPLICATION  Please attach a sketch of the outdoor area indicating where music or other amplification will be located/played. Please answer the following questions.  Name of Host/Business/Event: Race Day Events, Skeleton Skamper _____________________________________________________________________________________  Address of where the event will take place: Verona Ice Arena _____________________________________________________________________________________  Email Address: Phone Number: __________  Hours during which amplification will be used: 08 00 13 00 From _____ : _____ a.m./p.m. to _____ : _____ a.m./p.m.  Requested duration or date of the permit (e.g. May-Oct) October 28, 2023 _____________________________________________________________________________________  What type of music will be playing?  Live Band  Recorded Music  Acoustic ✔ Other:_________________________________________________________________________ Race Announcer, Race Announcements and Music. No live band.  Type of amplification: 1-2 speakers with miscellenous announcements and music. ____________________________________________________________________________________ _____________________________________________________________________________________  Applicant Signature _________________________________________________________ 06/27/2023 ___________________ Signature Date Approval: __________________________________________________ __________________ Police Chief Signature Date Skeleton Skamper Route 1st Annual Skeleton Skamper 5K, Verona, WI Saturday, October 28th, 2023 8:00am – 12:30pm Race Day Events Contacts: Race Director – Max Noll: 262-355-5061 / max.noll@racedayevents.com President - Ryan Griessmeyer: 608-444-2261 / ryan.griessmeyer@racedayevents.com Race Day Events Office – 608-316-5755 / raceday@racedayevents.com Event Overview: The event is a 5K run/walk. The runners will start and finish at the Verona Ice Arena. Everyone will start at 9:00am. There will be three aid stations with water and themed snacks on the route. One will be at the turnaround point on the side of the path. The other two will be on the side of the Ice Age National Scenic Trail. Emergency Services Plan: We (Race Day Events) are responsible for all costs associated with having the necessary and required emergency personnel present for the event. Should services need to be utilized for an individual, said individual would be responsible for those costs. This is noted in the participant event waiver. Race Day Events will provide a sweeper vehicle/bicycle, driven by a volunteer or staff member, which will follow the last runner and will notify course volunteers that the last runner has passed. 1  Skeleton Skamper - Pre-Event Plan 5K Run/Walk Date: October 28, 2023 Time: 9:00am – 1:00pm Location: Verona, WI Event Summary: The event is 5K run/walk sponsored by Race Day Events. The event will start and finish at the Verona Ice Arena in Verona, WI. It will utilize parts of the Military Ridge State Trail and the Ice Age National Scenic Trail. • Date: Saturday, October 28, 2023 • Time: 5K Run/Walk – 9:00am Proposed Route: Google Maps: https://www.google.com/maps/d/u/0/edit?mid=1qjJGYUaZrIWHQ327SlOpPuhZVoqQMEU&usp=s haring Map My Run: https://www.mapmyrun.com/routes/view/5718334360/ Award ceremonies will be held following the completion of each event. 5K Run: Overall awards will be given to the 1st, 2nd and 3rd place Female and Male. 5K Walk: No awards. Other Awards: Best Costume award will be awarded to the best adult, child and dog costumes. There will be a time limit on the entire course of 2 hours, which will close at 11am. 3 (3) Aid Stations will be available throughout the course. These stations will be staffed with volunteers and provide water and treats. Locations are shown on the Google Map. The Event Coordinator will have a volunteer sweeper vehicle follow the last athlete and provide progress updates to race officials. Restrooms will be available at the start and finish line. Amplified Sound: There will be amplified sound at the start/finish line for pre-race music, occasional announcements, and awards ceremony. An amplification device permit application has been submitted. Goods and items sold/given away: Participants will received a t-shirt, race bib, water at the aid station, snacks and treats and finish line food. 2 Permits/Licenses: Project Managers are responsible for obtaining any required permits or licenses for this event. Medical Coordination: EMS/Fire will NOT be onsite but will be notified of the event. A medical aid station will be at the start/finish line. Law Enforcement Coordination: Due to the event taking place primarily on trail and sidewalk, Law Enforcement is not needed currently. Communications: No communications plan has been deemed necessary for this event. All responders will use their normally assigned talk groups unless directed otherwise. Access Control and Parking: Parking shall be the responsibility of the Event Coordinator and shall not impede the flow of traffic or cause other traffic-related (vehicles and pedestrian) safety issues. Other Information: Expected participants in the 5K run will be 100-200 and 100-200 in the walk/trick-or- treat. All participants have signed participation waivers with Race Day Events. Race Directors and Event Staff are responsible for participant registration/accountability. 3 Proposed Site Map: 4  ORDINANCE NO. 23-1031 AN ORDINANCE AMENDING SECTION 13 of CHAPTER 1 of TITLE 10, MOTOR VEHICLES AND TRAFFIC FOR THE CODE OF ORDINANCES OF THE CITY OF VERONA SECTION I The Common Council of the City of Verona, Dane County, Wisconsin, does ordain that Section 10-1-13(a) of the Code or Ordinances of the City of Verona is created to read as follows (language added/language deleted): Sec. 10-1-13 Required Stops (a) East-West Streets. The following are required stops on east-west streets and roads within the City: (240) All vehicles proceeding in a westerly direction on Whalen Road shall stop before entering the intersection of said street with Liberty Drive. (241) All vehicles proceeding in an easterly direction on Whalen Road shall stop before entering the intersection of said street with Liberty Drive. (b) North-South Streets. The following are required stops on north-south streets and roads within the City: (231) All vehicles proceeding in a southerly direction on Liberty Drive shall stop before entering the intersection of said street with Whalen Road. (232) All vehicles proceeding in a northerly direction on Liberty Drive shall stop before entering the intersection of said street with Whalen Road. All other sections shall remain as previously adopted. The foregoing ordinance was duly adopted by the Common Council of the City of Verona at a meeting held on September 25, 2023. CITY OF VERONA Luke Diaz, Mayor (seal)  Holly Licht, City Clerk ADOPTED: PUBLISHED:  Section 10-1-13 – Required Stops Liberty Dr. U.S. 18 / 151 (b)(231) (a)(240) Whalen Rd. Whalen Rd. (a)(241) (b)(232) Ambition St.  ORDINANCE NO. 23-1032 AN ORDINANCE AMENDING SECTION 13 of CHAPTER 1 of TITLE 10, MOTOR VEHICLES AND TRAFFIC FOR THE CODE OF ORDINANCES OF THE CITY OF VERONA SECTION I The Common Council of the City of Verona, Dane County, Wisconsin, does ordain that Section 10-1-13(a) of the Code or Ordinances of the City of Verona is created to read as follows (language added/language deleted): Sec. 10-1-13 Required Stops (b) North-South Streets. The following are required stops on north-south streets and roads within the City: (233) All vehicles proceeding in a northerly direction on Enterprise Drive shall stop before entering the intersection of said street with Llanos Street. (234) All vehicles proceeding in a southerly direction on Enterprise Drive shall stop before entering the intersection of said street with Llanos Street. All other sections shall remain as previously adopted. The foregoing ordinance was duly adopted by the Common Council of the City of Verona at a meeting held on September 25, 2023. CITY OF VERONA Luke Diaz, Mayor (seal) Holly Licht, City Clerk ADOPTED: ____________ PUBLISHED:  ORDINANCE NO. 23-1032 Required Stops 10-1-13(b)(234) 10-1-13(b)(233)  ORDINANCE NO. 23-1033 AN ORDINANCE AMENDING SECTION 13 of CHAPTER 1 of TITLE 10, MOTOR VEHICLES AND TRAFFIC FOR THE CODE OF ORDINANCES OF THE CITY OF VERONA SECTION I The Common Council of the City of Verona, Dane County, Wisconsin, does ordain that Section 10-1-13(a) of the Code or Ordinances of the City of Verona is created to read as follows (language added/language deleted): Sec. 10-1-13 Required Stops (a) East-West Streets. The following are required stops on east-west streets and roads within the City: (242) All vehicles proceeding in a westerly direction on Cross Country Road shall stop before entering the intersection of said street with North Nine Mound Road. (b) North-South Streets. The following are required stops on north-south streets and roads within the City: (235) All vehicles proceeding in a northerly direction on North Nine Mound Road shall stop before entering the intersection of said street with Cross Country Road. All other sections shall remain as previously adopted. The foregoing ordinance was duly adopted by the Common Council of the City of Verona at a meeting held on September 25, 2023. CITY OF VERONA Luke Diaz, Mayor (seal) Holly Licht, City Clerk ADOPTED: ____________ PUBLISHED:  ORDINANCE NO. 23-1033 Required Stops 10-1-13(a)(242) 10-1-13(b)(110) 10-1-13(b)(235)