Public Works, Sewer and Water

CITY OF VERONA MINUTES PUBLIC WORKS/SEWER & WATER COMMITTEE MONDAY, SEPTEMBER 12, 2016 1. The meeting was called to order by Chairperson Touchett at 5:02pm. 2. Roll Call: Present: Luke Diaz, Mac McGilvray. Evan Touchett (Excused) Also present: Theran Jacobson, Director of Public Works; Jeff Mikorski, City Administrator; Jeff Montpas, AECOM (City Engineer); Spencer Stagman, 523 Basswood Avenue, Verona, WI. 3. MOVED by McGilvray, seconded by Diaz, to approve the minutes of the August 22, 2016 meeting of the Public Works/Sewer and Water Committee. Motion carried 2-0. 4. Discussion regarding insurance claim at 523 Basswood Avenue due to storm event on July 21, 2016. Mr. Jacobson noted the City of Verona received 3.5 inches of rainfall within an hour equating to a 100-year storm event. Other areas of the City near Northern Lights Road recorded around 6.0 inches of rainfall but the duration was unknown. Mr. Jacobson noted this area was constructed in the 1970s. The City of Verona ordinance calls for the design of storm sewer drainage systems to be designed for the 10-year storm event. The residence at 523 Basswood rear property line is adjacent to Cross Country park which is also a dry detention basin designed to collected, convey, treat, and detain storm water runoff. The residence at 523 Basswood is adjacent to the sag (low) point of the road. An existing storm water easement is recorded to the east of 523 Basswood Avenue. This easement purpose is to protect the overland drainage patterns so when the inlets / storm sewer system reach hydraulic capacity water will overtop the curb head then flow between the residences of 523 and 515 Basswood. Mr. Stagman noted the following: 2.5 to 3 feet of water flowed into the basement of the residence on July 21, 2016 through the man door in the basement from the storm water easement. He is the third owner of record of the residence since a man door (walkout) was placed at the southeastern corner of the residence. This area is adjacent to the storm water easement. The building permits on record for the property do not call for any man door. Mr. Stagman provided additional information that this storm water easement is active multiple times a year usually with no problems prior to July 21, 2016. Mr. Stagman noted that the he is still obtaining the additional costs of the basement re-construction. Mr. Jacobson noted that the City insurance company recommended denial of this claim based upon governmental immunity. Mr. Jacobson noted that the insurance company did not have any information regarding the construction of the basement man door and potential of being installed illegally. Mr. McGilvray noted that there is ownership of this problem from both parties and no action shall be taken tonight until all information from the Owner is provided regarding the insurance claim. No action taken. 5. MOVED by Diaz, seconded by McGilvray, to recommend approval of professional services agreement with AECOM for Project 2016-122_S. Main Street and Paoli Street Traffic Signals in amount of $34,000. Motion carried 2-0. 6. MOVED by McGilvray, seconded by Diaz, to recommend approval of professional services agreement with D’Onofrio Kottke and Associates for S. Main Street Reconstruction as part of Downtown Streets Scape Project in amount of $58,200. Motion carried 2-0. 7. MOVED by McGilvray, seconded by Diaz, to recommend awarding contract for Construction of Bike Lane Pavement Striping known as sub-project 4 included with the 2016-109 Pedestrian Improvement Project to Century Fence in amount of $37,565.00. Motion carried 2-0. 8. Discussion regarding Awarding contract for Construction of Verona Area Community Theatre parking lot. McGilvray abstained and excused himself from discussions. No Action taken. Diaz to present motion at common council. 9. MOVED by McGilvray, seconded by Diaz to recommend approval of water main easement with Verona Area School District at Sugar Creek Elementary. No monetary value is to be paid to the VASD. Motion carried 2-0. 10. MOVED by McGilvray, seconded by Diaz to recommend denial of insurance claim at 556 S. Hillcrest Drive due to storm event on July 21, 2016. Mr. Jacobson noted the City of Verona received 3.5 inches of rainfall within an hour equating to a 100-year storm event. Other areas of the City near Northern Lights Road recorded around 6.0 inches of rainfall but the duration was unknown. Mr. Jacobson noted this area was constructed in the 1970s. The City of Verona ordinance calls for the design of storm sewer drainage systems to be designed for the 10-year storm event. The City’s 2016 Street rehabilitation project was occurring on S. Hillcrest at the time of the storm event with only curb and gutter removed at the time of the storm. The asphaltic pavement was still in place at the time of the storm. The three inlets in the sag (low) point of the road reached capacity and water over topped the driveway apron of the residence and flow adjacent the landscaping and some of the storm water flowed into the underground swimming pool. Sediment and rock debris were deposited in the bottom of the pool during the storm event. Mr. Jacobson noted that there is no storm water easement adjacent to the property line in this area. During meetings with the property owner they noted that pool professionals recommended liner replacement due to the road gravel fragments deposited in the bottom of the pool. Mr. Jacobson noted that the City installed two additional storm sewer inlets and also raised the grade of the driveway approach at the residence to accommodate more street flooding prior to the storm water flowing down the driveway in the future. Motion carried 2-0. 11. MOVED by McGilvray, seconded by Diaz, to adjourn at 6:05 p.m. Motion carried 2-0. Evan Touchett, Chairperson