Public Works, Sewer and Water

City of Verona 111 Lincoln Street Verona, WI 53593 (608) 845-6495 veronawi.gov PUBLIC WORKS, SEWER & WATER COMMITTEE- DATE: Monday, November 24, 2025 TIME: 5:30 PM LOCATION: VERONA CITY HALL ROOM D122 111 LINCOLN STREET VERONA, WI 53593 1. Call to Order 2. Roll Call 3. Public Comment 4. Approval of the Minutes: 5. Discussion and Possible Action: Project 2019-111 Public Works Facility, City of Verona Garage Facility Planning and Needs Study Update-Barrientos Design and Consulting. 6. Staff Report: 7. Adjourn Beth Tucker Long - Chairperson POSTED: November 20, 2025 POSTED: Verona City Hall Verona Public Library Miller’s Market All agendas are posted on the City website at: veronawi.gov WRITTEN COMMENTS: You can send comments to the Public Works, Sewer & Water Committee on any matter, either on or not on the agenda, by emailing bmanning@veronawi.gov or in writing to Public Works, Sewer & Water Committee, 410 Investment Court, Verona, WI, 53593. Notice: If you need an interpreter, materials in alternative formats, or other accommodation to access the meeting, please contact the City Clerk at (608) 845-6495 at least 48-hours preceding the meeting. Every reasonable effort will be made to accommodate your request. Notice is hereby given that a majority of the City Council may be present at the meeting of the Public Works, Sewer & Water Committee to gather information about a subject over which they have decision-making responsibility. The City Council and any other standing committees will not take formal action at this meeting.  City of Verona 111 Lincoln Street Verona, WI 53593 (608) 845-6495 veronawi.gov PUBLIC WORKS, SEWER & WATER COMMITTEE- DATE: Monday, November 10, 2025 TIME: 5:30 PM LOCATION: VERONA CITY HALL ROOM D122 111 LINCOLN STREET VERONA, WI 53593 1. Call to Order Meeting called to order by Beth Tucker Long at 5:31 pm 1. Roll Call Melissa Kellor (absent), Beth Tucker Long, Chris Weiss, also present Bryan Manning- Public Works Director, Michael Trotter-Assistant Public Works Director, Carla Fischer-City Engineer AECOM 2. Public Comment None 3. Approval of the Minutes: Moved by Chris Weiss and seconded by Beth Tucker Long to approve the minutes from October 13, 2025, meeting. Motion passed 2-0 4. Discussion and Possible Action: Project 2024-105 Mark Drive Reconstruction Phase 1, James Peterson and Sons Inc. Pay request #2 Moved by Chris Weiss and seconded by Beth Tucker Long to approve Pay request #2 Project 2024-105 Mark Drive Reconstruction Phase 1, James Peterson and Sons Inc. for the sum not to exceed $404,827.23 Motion Passed 2-0 5. Discussion and Possible Action: Project 2019-111 Public Works Facility, City of Verona Garage Facility Planning and Needs Study Update-Barrientos Design and Consulting. No action taken 6. Staff Report: 7. Adjourn Moved by Beth Tucker Long and Seconded by Chris Weiss to adjourn at 6:01 p.m. Beth Tucker Long - Chairperson POSTED: November 6, 2025 POSTED: Verona City Hall Verona Public Library Miller’s Market All agendas are posted on the City website at: veronawi.gov WRITTEN COMMENTS: You can send comments to the Public Works, Sewer & Water Committee on any matter, either on or not on the agenda, by emailing bmanning@veronawi.gov or in writing to Public Works, Sewer & Water Committee, 410 Investment Court, Verona, WI, 53593. Notice: If you need an interpreter, materials in alternative formats, or other accommodation to access the meeting, please contact the City Clerk at (608) 845-6495 at least 48-hours preceding the meeting. Every reasonable effort will be made to accommodate your request. Notice is hereby given that a majority of the City Council may be present at the meeting of the Public Works, Sewer & Water Committee to gather information about a subject over which they have decision-making responsibility. The City Council and any other standing committees will not take formal action at this meeting.  Meeting Date: Monday November 24th, 2025 PW/S&W Committee Memo Public Works/Sewer & Water Committee Listed below is an explanation of the items on the Public Works/Sewer & Water Committee agenda. Item (5) Discussion and Possible Action: City of Verona Garage Facility Planning and Needs Study Update-Barrientos Design and Consulting. Recommended Motion: Move to recommend approval of the City of Verona DPW Garage Facility Planning and Needs Study Update- Barrientos Design and Consulting task Items 2 and 3 for a lump sum fee of $26,210.00 Staff Report Page 1 / 1 September 28, 2025 Ms. Ann Freiwald City Administrator City of Verona Verona, WI RE: CITY OF VERONA DPW GARAGE FACILITY PLANNING UPDATE Proposal of Architectural Planning Services Dear Ann, Barrientos Design & Consulting, Inc. is pleased to present this proposal of professional design services for the development of a Facility Program Update, Site Selection Study, and Conceptual Design Package for a new Department of Public Works Garage. This effort builds upon our 2017 Facility Needs Study and responds to the City’s current direction to secure a new site and define a modern facility that supports operations long-term. Project Background The City of Verona currently operates its Department of Public Works Garage at 410 Investment Court, a facility documented in 2017 as undersized and constrained in both building space and yard capacity. The prior study determined that expansion of the current site was not feasible and identified the need for a new 12–18 acre site to support fleet storage, repair bays, crew support, and yard functions. Since that study, the City has continued to experience service and asset growth, and has identified 6500 Shady Bend Road as a potential site for initial consideration. With Council interest in moving forward, the City has requested an updated facility program, a structured site selection process evaluating up to five parcels, and a Conceptual Design package of the chosen site. Service Objective The objective of Conceptual Design will be to provide design criteria needed to select a site, confirm the building and yard program, and illustrate the scale, layout, and budget of a new DPW facility. The work will supply decision-makers with clear comparisons of candidate sites, updated operational programming, and a conceptual plan that demonstrates how the facility will function and grow sustainably into the future. Task 1 – Facility Program Update This task will ensure that the building and yard program accurately reflect the City’s current operational needs, future growth, and sustainability goals. • Barrientos Design will revisit the 2017 optimal building program and update it with current data on staffing, fleet composition, parts and materiel counts, public interface, and service growth projections. Barrientos Design & Consulting | www.barrientosdesign.com | (414) 271-1812  • We will meet with DPW staff and City representatives to review operational workflows, space allocations, equipment usage, parts storage, parking schemes, site parking and traffic patterns, public interface, and bulk material storage. • Document the updated building, equipment, and site needs in a Facility Program Statement. • Develop technical narrative of sustainability and resiliency opportunities including provisions for electric vehicle readiness, and alternative fuel support. • Assess the relationship of Parks, Forestry, and Recreation functions to confirm which groups should remain in the existing facility versus moving into the new DPW complex. The outcome of this task will be a revised Facility Program document establishing space tabulations, departmental adjacencies, building design criteria, and site layout needs for the next 10 years. Task 2 – Site Assessment and Selection This task will establish the suitability of candidate parcels and provide a ranking metric for decision makers. • Barrientos will evaluate up to five sites identified by the City, including parcels that are currently not for sale. • Establish site selection criteria and their weighting of importance. • For each site, we will analyze size, zoning, access, utilities, development cost factors, and compatibility with surrounding land uses. • For the five sites, we will first create a Site Test-Fit Layout Diagram showing how all the building and yard functions fit on the parcels. • Following review of the five sites, the City will advance three parcels for further analysis and create building floor plans and site plans for each. • We will create a comparative evaluation matrix ranking the parcels according to critical criteria such as circulation efficiency, expansion potential, stormwater considerations, and infrastructure availability. • Our team will prepare site narratives describing benefits and constraints and present findings to City staff and the Council in both technical and visual formats. The outcome of this task will be a recommended preferred site, supported by a transparent evaluation process that aids public and Council decision-making. Task 3 – Building and Site Conceptual Design This task produces conceptual layouts and visuals that illustrate how the program fits onto the selected site and establishes a framework for future design phases. The top-ranking site will be advanced to full Conceptual Design, approximately 10% of full design along with cost estimates and permitting scenarios. • Using the updated program and the top-ranked site, Barrientos will prepare conceptual floor plans, site layouts, and simplified building cross sections and elevations. Barrientos Design & Consulting | www.barrientosdesign.com | (414) 271-1812  • These concepts will define major spaces such as heated vehicle storage, repair garages, wash bays, shops, crew support areas, offices, and yard functions. • We will prepare preliminary circulation diagrams to show traffic flow for staff, fleet, and the public, as well as yard storage layouts, fueling stations, and stormwater management areas. • The Conceptual Design package will include colored site plans, schematic floor plans, and rendered aerial views to illustrate the overall scale and appearance of the facility. • A high-level cost estimate and draft development schedule will also be prepared. • To support engagement, we will conduct one workshop to gather City input and feedback. The outcome of this task will be a comprehensive Conceptual Design Package that sets scope, direction, and budget for advancing into subsequent Preliminary and Final Design. Deliverables • Updated Facility Program report • Site Assessment Report with evaluation matrix • Conceptual Design Package with plans, renderings, and cost estimate • Presentation materials for Council and staff Schedule The Conceptual Design effort will be completed over four months. By the end of month three, draft program, site assessment, and conceptual design documents will be prepared. The fourth month will be dedicated to City Council presentation, feedback, and final revisions. Compensation & Terms Barrientos Design will provide the above services for a lump-sum fee of $42,315. This fee includes reimbursable travel and reproduction expenses. Billing will be monthly, based on percentage completion, and the services will be provided under our attached Standard Terms & Conditions. We look forward to assisting the City of Verona in evaluating potential sites and preparing a Conceptual Design package that will guide this critical investment in your public infrastructure. Sincerely, BARRIENTOS DESIGN & CONSULTING, INC. Norman Barrientos, AIA, LEED AP President, Principal Architect Barrientos Design & Consulting | www.barrientosdesign.com | (414) 271-1812 ACCEPTED CITY OF VERONA Ann Freiwald Date City Administrator Barrientos Design & Consulting | www.barrientosdesign.com | (414) 271-1812  BARRIENTOS DESIGN & CONSULTING, INC., ARCHITECT CONTRACT TERMS AND CONDITIONS Performance of Services: Architect shall perform the services outlined in its proposal to Owner in consideration of the stated fee and payment terms. 1. Billing and Payment: Invoices for Architect's services shall be submitted to Owner on a monthly basis. Invoices shall be due and payable within 45days from date of invoice. If any invoice is not paid within 45 days, Architect may, without waiving any claim or right against Owner, and without liability whatsoever to Owner, suspended or terminate the performance of services. Accounts unpaid 30 days after the invoice date will be subject to a monthly service charge of 1.5% on the unpaid balance, or the maximum rate of interest permitted by law, if less. The amount of any excise, value added, gross receipts, or sales taxes that may be imposed on payments shall be added to Architect's compensation. No deductions or offsets shall be made from Architect’s compensation or expenses on account of any setoffs or back charges. 2. Access to Site: Owner shall furnish right-of-entry on the project site for Architect and, if the site is not owned by Owner, warrants that permission has been granted to make planned explorations pursuant to the scope of services. Architect will take reasonable precautions to minimize damage to the site from use of equipment but has not included costs for restoration of damage that may result and shall not be responsible for such costs. 3. Location of Utilities: Architect shall use reasonable means to identify the location of buried utilities in the areas of subsurface exploration and shall take reasonable precautions to avoid any damage to the utilities noted. However, Owner agrees to indemnify and defend Architect in the event of damage or injury arising from damage to or interference with subsurface structures or utilities which result from inaccuracies in information or instructions which have been furnished to Architect by the Owner. Nothing contained in this Agreement is intended as a waiver of the Owner to rely upon the immunities or limitations to liability as may be contained within Wisconsin Statutes §893.80 or other applicable law. 4. Construction Review: Architect does not accept responsibility for the design of a construction project unless the Architect's contract includes review of the contractor's shop drawings, product data, and other documents, and includes site visits during construction in order to ascertain that, in general, the work is being performed in accordance with the construction contract documents. 5. Construction Observation: On request, Architect shall provide personnel to observe construction in order to ascertain that, in general, the work is being performed in accordance with the construction contract documents. This construction observation shall not make Architect a guarantor of the contractor's work. The contractor shall continue to be responsible for the accuracy and adequacy of all construction performed. In accordance with generally accepted practice, the contractor will be solely responsible for the methods of construction, direction of personnel, control of machinery, and falsework, scaffolding, and other temporary construction aids. In addition, all matters related to safety in, on, or about the construction site shall be under the direction and control of the contractor and Architect shall have no responsibility in that regard. Architect shall Barrientos Design & Consulting | www.barrientosdesign.com | (414) 271-1812  not be required to verify any part of the work performed unless measurements, readings, and observations of that part of the construction are made by Architect's personnel. 6. Hazardous Materials: In the event that unanticipated potentially hazardous materials are encountered during the course of the project, Owner agrees to negotiate a revision to the scope of services, time schedule, fee, and contract terms and conditions. If a mutually satisfactory agreement cannot be reached between both parties, the contract shall be terminated and Owner agrees to pay Architect for all services rendered, including reasonable termination expenses. 7. Insurance: Architect shall maintain Workers' Compensation, General Liability, and Automobile Liability Insurance during its services for Owner. Architect shall furnish a Certificate of Insurance to Owner upon written request. Owner agrees that Architect shall not be liable or responsible to Owner for any loss, damage, or liability beyond the amounts, limits, exclusions, and conditions of such insurance. 8. Opinions of Probable Costs: Architect's opinions of probable project costs are made on the basis of Architect's experience, qualifications and judgment; but Architect cannot and does not guarantee that actual project costs will not vary from opinions of probable cost. 9. Standard of Performance: The standard of care for all professional services performed or furnished by Architect under this contract will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Architect does not make any warranty or guarantee, expressed or implied, nor is this contract subject to the provisions of any uniform commercial code. Similarly, Architect will not accept those terms and conditions offered by Owner in its purchase order, requisition, or notice of authorization to proceed, except as set forth herein or expressly agreed to in writing. Written acknowledgement of receipt or the actual performance of services subsequent to receipt of such purchase order, requisition, or notice of authorization to proceed is specifically deemed not to constitute acceptance of any terms or conditions contrary to those set forth herein. 10. Ownership of Documents: All documents produced by Architect under this contract are instruments of Architect's professional service and shall remain the property of Architect and may not be used by Owner for any other purpose without the prior written consent of Architect. 11. Independent Contractor: It is understood and agreed that the Architect is an independent contractor for the performance of all services described within this Agreement. 12. Assignment: This Agreement and interests hereunder are not to be assigned. 13. Use of Owner Name: It is understood and agreed that the name of the Owner and the project title may not be used by the Architect or its agents in any promotional materials without prior approval of the Owner. 14. Wisconsin Law: This Agreement shall be governed by and construed with the laws of the State of Wisconsin. 15. Complete Agreement: This Agreement represents the entire of listing of the terms between the parties. This Agreement may be modified only in writing by an amendment signed by both parties. Barrientos Design & Consulting | www.barrientosdesign.com | (414) 271-1812 16. Endorsement: By endorsing this Agreement both the Architect and the Owner indicate that each has the authority to bind to the terms of this Contract. Barrientos Design & Consulting | www.barrientosdesign.com | (414) 271-1812