Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Thursday, July 10, 2014 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor Flaggs. Pledge of Allegiance was led by Mayor Flaggs. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Mayor Flaggs thanked all City Departments for their assistance in the Miss Mississippi Pageant. Alderman Thompson discussed the new text messaging service 4. Adopt Agenda Mayor Flaggs called for changes or additions to the Agenda as printed. DELETE: Agenda Item (ID-14-0227) L. Approve Application for Complimentary Use of Vicksburg City Auditorium from Vicksburg Warren School District for its Annual Convocation for all employees On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-14-0231 Receive Sealed Bids: 1. Installation of Precision Approach Path Indicator (PAPI) 2. Rehabilitate Main Apron On motion of Alderman Thompson, seconded by Alderman Mayfield, the Board proceeded to open bids submitted for furnishing Installation of Precision Approach Path Indicator (PAPI); Rehabilitate Main Apron in accordance with specifications and instructions for bidding on file in the office of the City Clerk. Proof of publication of legal advertisements was presented and ordered filed. INSTALLATION OF PRECISION APPROACH PATH INDICATOR (PAPI) KILLEN CONTRACTORS, INC., 167 Gulde Road; Brandon, MS 39042 C.O.R. #11266-sc Total Bid: $68,400.00 REHABILITATE MAIN APRON SUNBELT SEALING, INC., 710 S. Farish St.; Jackson, MS 39201 C.O.R. #05770-SC Total Bid: $72,568.50 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: City of Vicksburg Page 1 Printed on 9/8/2014 Board of Mayor and Aldermen Minutes - Final July 10, 2014 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0229 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of July 2014 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting. C. ID-14-0215 Approve request for radio sponsorship from Lendsi Radio, LLC V105.5 FM and Newstalk 1490 WVBG AM for Vicksburg High and Warren Central High School Games and Red Carpet Bowl (August and September 2014) Attachments: Lendsi Radio, LLC Mayor Flaggs stated that purchasing an advertisement from Lendsi Radio, LLC, V105.5 FM and Newstalk 1490 WVBG AM for Vicksburg High and Warren Central High School Games and Red Carpet Bowl will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of radio ads from Lendsi Radio, LLC, V105.5 FM and Newstalk 1490 WVBG AM for Vicksburg High and Warren Central High School Games and Red Carpet Bow (August and September 2014) in the amount of $1,180.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0210 Adopt Order for Partial Payment of Ad Valorem Taxes: Real, Personal and Mobile Home Attachments: Ad Valorem Taxes On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Adopt Order for Partial Payment of Ad Valorem Taxes: Real, Personal and Mobile Home. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0211 Adopt Order for 2014-2015 Motor Vehicle Assessment Schedule and Authorize City Clerk to Set Hearing for July 25, 2014 for Protest on Adoption of 2014-2015 Motor Vehicle Assessment Schedule Attachments: Motor Vehicle Assessment Schedule On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Adopt Order for 2014-2015 Motor Vehicle Assessment Schedule and Authorize City Clerk to Set Hearing for July 25, 2014, for Protest on Adoption of 2014-2015 Motor Vehicle Assessment Schedule. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0216 Approve request from Miss Mississippi Corporation for TV Sponsorship in the amount of $35,000.00 Attachments: Miss Mississippi Pageant Mayor Flaggs stated that purchasing an advertisement from Miss Mississippi Corporation for TV Sponsorship will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Miss Mississippi Corporation for TV Sponsorship in the amount of $35,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0220 Approve letter to Kansas City Southern Railroad regarding street City of Vicksburg Page 2 Printed on 9/8/2014 Board of Mayor and Aldermen Minutes - Final July 10, 2014 closures for the 2014 Miss Mississippi Pageant to be held on Saturday, July 12, 2014 Attachments: KCS On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Letter to Kansas City Southern Railroad regarding street closures for the 2014 Miss Mississippi Pageant to be held on Saturday, July 12, 2014. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0222 Accept letter establishing Special Assessment and Adopt Resolution for Cutting and Cleaning the following properties: 1. 1411 Harrison Street, PPIN 16113; owned by Leigh Atkinson 2. Fayette Street, PPIN 19161; owned by Anthony C. Harris 3. 60 Pauline Drive, PPIN 13966; owned by Willie Lee Johnson, Sr. 4. 1400 South Street, PPIN 16090; owned by I. Miller Estate c/o Robert Hampton Attachments: 1411 Harrison Street Fayette Street 60 Pauline Drive 1400 South Street On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The attached Letters (Statements) and Resolutions were presented to the Board. The motion was adopted unanimously by the following voted Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0223 Discuss dilapidated buildings and overgrown lot codes and authorize Victor Gray-Lewis, Director of Community Development to proceed to cut, clean, and demolish properties Attachments: Special Assessments Victor Gray-Lewis, Director of Community Development, came before the Board to discuss and request permission to proceed to cut, clean and demolish the attached properties. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties a public health and safety hazard and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. These properties were granted the following: 808 Bowmar, PPIN 16688; owned by Marlene Pittman-Fuller (90 day extension); 1310 Bowmar Avenue, PPIN 6217; owned by Cynthia Milton c/o Willie Milton (30 day extension); 3703/3705 Parkview (duplex), PPIN 21297; owned by Adair Holdings, LLC c/o Adair Asset Management (table: new owners). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0225 Approve addition to Employee Driving List: 1. Gertrude Young - Community Development Attachments: Driving List On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Addition to Employee Driving List: Gertrude Young - Community Development. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0226 Authorize issuance of requisition number 1408139 in the amount of $30,808.40 to State Department of Health for annual water quality analysis fee at the Water Treatment Plant Attachments: Requisition 1408139 City of Vicksburg Page 3 Printed on 9/8/2014 Board of Mayor and Aldermen Minutes - Final July 10, 2014 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize issuance of requisition number 1408139 in the amount of $30,808.40 to State Department of Health for annual water quality analysis fee at the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-14-0227 Approve Application for Complimentary Use of Vicksburg City Auditorium from Vicksburg Warren School District for its Annual Convocation for all employees Attachments: VWSD Comp Auditorium M. ID-14-0228 Declare Vicksburg Police Department vehicle CID 6576, VIN 2B3AA4CV9AH248326 surplus and approve property settlement with insurance company Attachments: Surplus Vehicle On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Declare Vicksburg Police Department vehicle CID 6576, VIN 2B3AA4CV9AH248326 surplus and approve property settlement with insurance company. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: N. ID-14-0212 Accept Resolution from Vicksburg Main Street Requesting the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property for the Purpose of Promoting Business, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Resolution from Vicksburg Main Street Requesting the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property for the Purpose of Promoting Business, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-14-0213 Adopt Resolution Authorizing the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property within the Business Area of the City of Vicksburg for the purpose of promoting of Business, and for related purposes in accordance with the Authority and Requirements set forth in House Bill No. 1223 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution Authorizing the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property within the Business Area of the City of Vicksburg for the purpose of promoting of Business, and for related purposes in accordance with the Authority and Requirements set forth in House Bill No. 1223. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-14-0214 Authorize City Clerk to Publish Notice and Set Hearing Date for August 25, 2014 to Establish Downtown Taxing District On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize City Clerk to Publish Notice and Set Hearing Date for August 25, 2014 to Establish Downtown Taxing District. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 4 Printed on 9/8/2014 Board of Mayor and Aldermen Minutes - Final July 10, 2014 Q. ID-14-0221 Adopt Resolution to Provide In-Kind Services and/or Cash Funds for the 2014 Vicksburg Heritage Trails Project Attachments: Vicksburg Heritage Trails On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution to Provide In-Kind Services and/or Cash Funds for the 2014 Vicksburg Heritage Trails Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: R. ID-14-0217 Authorize Mayor to execute letter to CINTAS Corporation to terminate Standard Uniform Rental Service Agreement Attachments: Cintas On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute letter to CINTAS Corporation; to terminate Standard Uniform Rental Service Agreement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson S. ID-14-0218 Authorize Garnet Van Norman to execute permit from Vicksburg National Military Park for 592 Waterline Attachments: Permit 592 Waterline On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Garnet Van Norman to execute permit from Vicksburg National Military Park for 592 Waterline. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson T. ID-14-0219 Authorize Mayor to execute grant agreement with Mississippi Department of Environmental Quality for Recycling Program Attachments: MDEQ Grant Agreement On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute grant agreement with Mississippi Department of Environmental Quality for Recycling Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: U. ID-14-0224 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 122155 through 122341; 639 through 645. Refund checks numbering 9905282 through 9905305. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hire in the Police Department (1), Safety City of Vicksburg Page 5 Printed on 9/8/2014 Board of Mayor and Aldermen Minutes - Final July 10, 2014 Department (1); Transfer in the Community Development (1), Police Department (1); Pay Adjustment in the Summer Youth - Central Mississippi (1), Summer Youth - Human Resource (1); Permission to Post for Asphalt Laborer in the Street Department (1), Post for Operator in the Water Treatment Plant (1); Discussion in the Airport Department. The motion was seconded by Alderman Thompson, and upon vote being taking, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Police Department (1), Safety Department (1); Transfer in the Community Development (1), Police Department (1); Pay Adjustment in the Summer Youth - Central Mississippi (1), Summer Youth - Human Resource (1); Permission to Post for Asphalt Laborer in the Street Department (1), Post for Operator in the Water Treatment Plant (1); Discussion in the Airport Department. The motion was seconded by Alderman Thompson, and upon vote being taking, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action Forms for New Hire in the Police Department (1), Safety Department (1); Transfer in the Community Development (1), Police Department (1); Pay Adjustment in the Summer Youth - Central Mississippi (1), Summer Youth - Human Resource (1); Permission to Post for Asphalt Laborer in the Street Department (1), Post for Operator in the Water Treatment Plant (1); Discussion in the Airport Department. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Aldermen Thompson, Walter W. Osborne, Jr. - City Clerk, Julie Decker - Associate City Attorney, Pam Flagg - Human Resource Associate, Tasha Jordan - Deputy City Clerk, Brian Boykins - Mayor's Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-14-0232 New Hire - Police (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Personnel Matters for New Hire of Community Resource Officer at $10.00 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0238 New Hire - Safety (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Personnel Matters for New Hire of Safety Director at $35,000.00 annually in the Safety Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0233 Transfer - Community Development (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Personnel Matters for Transfer Operator at $10.00 per hour in the Water Treatment Department to Permit Technician in the Community Development Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0234 Transfer - Police (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Personnel Matters for Transfer for Part-Time Court Clerk at $9.00 per hour to Community Resource Officer at $10.00 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0239 Pay Adjustment - Summer Youth - Central Mississippi (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Personnel Matters for Pay Adjustment City of Vicksburg Page 6 Printed on 9/8/2014 Board of Mayor and Aldermen Minutes - Final July 10, 2014 for Summer Youth Worker - Central Mississippi Her time was mixed up with another summer youth. She was underpaid for 20.47 hours for a total of $168.84 being due and payable to her. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0240 Pay Adjustment - Summer Youth - Human Resource (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Personnel Matters for Pay Adjustment - Summer Youth - Human Resource was overpaid $168.84 because of a mix up in hours with another summer youth. Balance due and owing to the City is $168.84 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0235 Permission to Post - Asphalt Laborer in Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request to Post for Asphalt Laborer in Street Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0236 Permission to Post - Operator in Water Treatment Plant (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Operator in the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0237 Discuss - Airport On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request to Post for Part-Time Laborer at the Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, July 21, 2014, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 9/8/2014