Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Tuesday, January 20, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor Flaggs. Pledge of Allegiance was led by Alderman Thompson. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Alderman Thompson congratulated Mayor Flaggs and Alderman Mayfield on their Community Service Award. 4. Adopt Agenda DELETE: Authorize Mayor to execute Release and Settlement of Claims with J&J Aviation and Others for damage to PAPI Light System at Vicksburg Municipal Airpo On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-0048 Employee Anniversaries: 1. 10 years of service: Fire Department - Daniel Greer, Charles Greer Mayor Flaggs recognized Daniel Greer and Charles Greer in the Fire Department with ten (10) years of service. The Mayor and Aldermen congratulated Daniel Greer and Charles Greer for their years of service with the City of Vicksburg. Routine Agenda: A. ID-15-0033 Receive Sealed Bids for: 1. Municipal Street Sweeper 2. Surplus Property - 1234 Magnolia/Crayton Street On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Municipal Street Sweeper; Surplus Property - 1234 Magnolia/Crayton Street in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. MUNICIPAL STREET SWEEPER: EMPIRE TRUCK SALES, LLC, 373 Hwy 49 S; Richland, MS 39218 Total Bid: $174,500.00 SURPLUS PROPERTY - 1234 MAGNOLIA/CRAYTON STREET: No Bids Received On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to City of Vicksburg Page 1 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final January 20, 2015 the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0034 Approve Notice of Amnesty Period for Past Due Fines and Authorize Advertisement Attachments: Amnesty On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Notice of Amnesty Period for Past Due Fines and Authorize Advertisement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0041 Adopt New and Revised Vicksburg Police Department Policies and Procedures: 1. Appearance and Grooming Number 3.03(Revised) 2. Detainees in Temporary Custody Number 4.10(Revised) 3. Electronic Control Devices Number 5.05 (Revised) 4. Courtroom Security Number 7.20 (New) Attachments: Policy 3.03 Policy 4.10 Policy 5.05 Policy 7.20 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt New and Revised Vicksburg Police Department Policies and Procedures: Appearance and Grooming Number 3.03 (Revised); Detainees in Temporary Custody Number 4.10 (Revised); Electronic Control Devices Number 5.05 (Revised); Courtroom Security Number 7.20 (New). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0042 Reappointment to Vicksburg Housing Authority: 1. John Ferguson Attachments: Reappoint On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Reappoint to the Vicksburg Housing Authority: John Ferguson. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0036 Approve additions to Employee Driving List: 1. Fire Department - Andrew Rodgers II, Daniel Moulder, Jacob Artman, John Chase, Jeffrey Hearn, ShaFreta Kelly, Joseph Strait, Andrew Thornton, DeShaundra Eatmon 2. IT - Jonathan Somerville 3. Police Department - McKendrick Thomas, Eric Perkins, Elinzo Jones Attachments: Driving List On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve additions to Employee Driving List: Fire Department - Andrew Rodgers II, Daniel Moulder, Jacob Artman, John Chase, Jeffrey Hearn, ShaFreta Kelly, Joseph Strait, Andrew Thornton, DeShaundra Eatmon; IT - Jonathan Somerville; Police Department - McKendrick Thomas, Eric Perkins, Elinzo Jones. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0037 Approve request for allocation of funds in the amount of $15,000.00 to Warren County Soil and Water Conservation District Attachments: Allocation (Warren Co. Soil) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request for allocation of funds in the amount of City of Vicksburg Page 2 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final January 20, 2015 $15,000.00 to Warren County Soil and Water Conservation District. The City is authorized pursuant to Sec. 69-27-24 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0040 Approve request for allocation of funds in the amount of $17,000.00 to The Community Fund for Four Seasons of the Arts Attachments: Allocation (Community Fund) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request for allocation of funds in the amount of $17,000.00 to The Community Fund for Four Seasons of the Arts. The City is authorized pursuant to Sec. 39-15-1 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0043 Accept payment in lieu of taxes from Vicksburg Housing Authority and Authorize resealing and striping of parking areas Attachments: VHA On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept payment in lieu of taxes from Vicksburg Housing Authority and Authorize resealing and striping of parking areas. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0054 Authorize Issuance of the following requisitions: 1. 1503046 in the amount of $13,794.72 to Taser International, Inc. for the purchase of eight (8) additional Taser Guns for the Police Department (Sole Source) 2. 1503049 in the amount of $23,648.10 to HD Supply Co. for Water Meters for replacement at the Water Mains Department (Sole Source) Attachments: Requisition 1503049 Requisition 1503046 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize Issuance of the following requisitions: 1503046 in the amount of $13,794.72 to Taser International, Inc. for the purchase of eight (8) additional Taser Guns for the Police Department (Sole Source); 1503049 in the amount of $23,648.10 to HD Supply Co. for Water Meters for replacement at the Water Mains Department (Sole Source). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: J. ID-15-0038 Adopt Resolution Authorizing the Commitment of Additional Matching Funds for the LWCF Halls Ferry Park Tennis Courts Expansion Project (Blue Ink) Attachments: Resolution On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Authorizing the Commitment of Additional Matching Funds for the LWCF Halls Ferry Park Tennis Courts Expansion Project (Blue Ink) in the amount of $60,000.00 with 50% local match. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-030 Contracts: K. ID-15-0044 Authorize Mayor to accept and execute Proposal for Pavement Condition Survey and Pavement Management Services with Applied City of Vicksburg Page 3 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final January 20, 2015 Research Associates, Inc. Attachments: ARA On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to accept and execute Proposal for Pavement Condition Survey and Pavement Management Services with Applied Research Associates, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0045 Authorize Mayor to execute contract with JBHM Architects, PA for Elevator Project at Vicksburg Municipal Airport Attachments: JBHM On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute contract with JBHM Architects, PA for Elevator Project at Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-15-0046 Authorize Mayor to execute Release and Settlement of Claims with J&J Aviation and Others for damage to PAPI Light System at Vicksburg Municipal Airport This item was removed at the beginning of the Board Meeting. N. ID-15-0047 Authorize Mayor to execute Agreement with Demetriuse Claiborne for the purposes of the City paying for paramedic training Attachments: Paramedic Training On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Demetriuse Claiborne for the purposes of the City paying for paramedic training. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Mayor Flaggs excused himself from executive session. Alderman Mayfield is now Mayor Pro-Tem Mayfield. Mayor Pro-Tem Mayfield moved the Mayor Pro-Tem and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Pro-Tem Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor Pro-Tem and Alderman discussed whether or not they should go into executive session. Mayor Pro-Tem Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (2); New Hire in the Recreation Department (1); Promotions in the Fire Department (4); Pay Adjustments in the Police Department (1); Retro Pay Adjustment in the Police Department (1); Discussion in the Police Department (1), Fire Department; Permission to Post in the Traffic Department. The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Pro-Tem Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (2); New Hire in the Recreation Department (1); Promotions in the Fire Department (4); Pay Adjustments in the Police Department (1); Retro Pay Adjustment in the Police Department (1); Discussion in the Police Department (1), Fire Department; Permission to Post in the Traffic Department. The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Pro-Tem Mayfield, Alderman Thompson. None voting nay, the Mayor Pro-Tem and Alderman went into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (2); New Hire in the Recreation Department (1); Promotions in the Fire Department (4); Pay Adjustments in the Police Department (1); Retro Pay Adjustment in the Police Department (1); Discussion in the Police Department (1), Fire Department; Permission to Post in the Traffic Department. The Mayor and Alderman are now in executive session. City of Vicksburg Page 4 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final January 20, 2015 Those present at the executive session were Mayor Pro-Tem Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Tasha W. Jordan - Deputy City Clerk, Walterine Langford - Human Resource Director, Danitta Reed - Southward's Administrative Assistant. Aye: 2- Alderman Mayfield, and Alderman Thompson Recused: 1- Mayor Flaggs Personnel Matters: A. ID-15-0049 Longevity - Fire Department (2) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Longevity Pay for Firefighter/Ambulance from $13.93 per hour to $13.99 per hour, EMS Rescue from $12.48 per hour to $12.54 per hour, in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Recused: 1- Mayor Flaggs B. ID-15-0055 New Hire - Recreation Department (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hire for Basketball Referee at $20.00 per game in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Recused: 1- Mayor Flaggs C. ID-15-0050 Promotions - Fire Department (4) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Promotions for Captain V+ at $15.70 per hour to Assistant Chief I at $15.74 per hour, Lieutenant V at $12.62 per hour to Captain I at $12.77 per hour, Lieutenant V at $12.48 per hour to Captain I at $12.64 per hour, Firefighter/Ambulance III at $10.58 per hour to Lieutenant I at $11.24 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Recused: 1- Mayor Flaggs D. ID-15-0056 Pay Adjustment - Police Department (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Pay Adjustment for Police Officer FTO at $16.84 per hour to Police Officer at $16.09 per hour in the Police Department. The motion was adopted unanimously by the following vote: E. ID-15-0051 Retro Pay Adjustment - Police Department (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Retro Pay Adjustment for Police Officer in the Police Department. She is due retro pay for the period of October 17, 2014 through January 06, 2015. A total of 527.90 hours X.75 = $395.93, total due to the employee. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Recused: 1- Mayor Flaggs F. ID-15-0052 Discussion - Executive Safety Appeal - Police Department (1) Also present: Attorney Marshall Sanders, Police Officer Judson Magloire, Safety Director James York, Deputy Police Chiefs Edwards and Stewart A discussion was held on an Executive Safety Appeal in the Police Department. No action was taken. City of Vicksburg Page 5 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final January 20, 2015 G. ID-15-0057 Discussion - Tier System - Fire Department A discussion was held on the Tier System in the Fire Department. No action was taken. H. ID-15-0053 Permission to Post - Traffic Supervisor in the Traffic Department (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve request to Post for Traffic Supervisor in the Traffic Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Recused: 1- Mayor Flaggs Adjournment On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, and unanimously passed, the Mayor Pro-Tem and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, January 23, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR PRO-TEM ATTEST: CITY CLERK Aye: 2- Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 3/27/2015