Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Friday, January 23, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Thompson. Pledge of Allegiance was led by Nancy Thomas. 2. Roll Call Present: 2- Mayor George Flaggs Jr. Alderman Willis T. Thompson Absent: 1- Alderman Michael A. Mayfield Sr. 3. Board Comments: Mayor Flaggs commends Nancy Thomas - City Attorney for her working on a compromise with the bar owners to sell alcohol. 4. Adopt Agenda On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recognitions: A. ID-15-0070 Employee Anniversaries: 1. 20 years of service: Police - Joe Shows Mayor Flaggs recognized Joe Shows in the Police Department, with twenty (20) years of service. The Mayor and Aldermen congratulated Joe Shows for his years of service with the City of Vicksburg. Routine Agenda: A. ID-15-0072 Award Sealed Bid for: 1. Concrete Attachments: Bid Award On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Award Sealed Bid for Concrete to MMC Materials, Inc. of Jackson, MS. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson B. ID-15-0080 Additional appointments to the Mayor's site selection committee and finance committee for the sports complex On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the additional appointments to the Mayor's site selection committee and finance committee for the sports complex (Bill Lauderdale, John Arnold, John Smith). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson C. ID-15-0062 Approve the following requests from Main Street: 1. January and February 2015 Advertising 2. Permission to expend funds of no more than $900.00 for promotional items for Downtown Mardi Gras Parade City of Vicksburg Page 1 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final January 23, 2015 Attachments: Advertising-Main St. Mardi Gras On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following requests from Main Street: January and February 2015 Advertising; Permission to expend funds of no more than $900.00 for promotional items for Downtown Mardi Gras Parade. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson D. ID-15-0081 Authorize Mayor to execute Release and Settlement of All Claims with J&J Aviation and Others for damage to Precision Approach Path Indicator (PAPI) Light System at the Vicksburg Municipal Airport On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to authorize the Mayor to execute Release and Settlement of All Claims with J&J Aviation and Others for damage to Precision Approach Path Indicator (PAPI) Light System at the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson E. ID-15-0061 Discuss dilapidated buildings and overgrown lot codes and authorize Victor Gray-Lewis, Director of Community Development to proceed to cut, clean, and demolish properties Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development came before the Board to discuss and request permission to proceed to cut, clean and demolish the attached properties: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson F. ID-15-0067 Approve Application from Vicksburg-Warren School District for Complimentary Use of Vicksburg City Auditorium for Bus Drivers and Monitors Award Banquet on May 2, 2015 Attachments: Comp Use On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Application from Vicksburg-Warren School District for Complimentary Use of Vicksburg City Auditorium for Bus Drivers and Monitors Award Banquet on May 2, 2015. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson G. ID-15-0059 Authorize City Clerk to Publish Notice of Final Settlement to Hemphill Construction Co., Inc. for the following project: 1. Quick Connections to Pump Station Attachments: Final Payment Pump Station.pdf On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to authorize the City Clerk to Publish Notice of Final Settlement to Hemphill Construction Co., Inc. for the following project: Quick Connections to Pump Station. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0073 Approve renewal of Weed Control contract with Weed Pro, LLC for an additional year Attachments: Contract Renewal On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve renewal of Weed Control contract with Weed Pro, LLC for an additional year. The motion was adopted unanimously by the City of Vicksburg Page 2 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final January 23, 2015 following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson I. ID-15-0077 Approve application number two for payment in the amount of $8,808.68 and application number three final for payment in the amount of $4,405.30 to Pavecon, Ltd. for Vicksburg Auditorium Handicapped Ramp Project and Accept Close Out documents of the same On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve application number two for payment in the amount of $8,808.68 and application number three final for payment in the amount of $4,405.30 to Pavecon, Ltd. for Vicksburg Auditorium Handicapped Ramp Project and Accept Close Out documents of the same. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson J. ID-15-0069 Approve invoice# 2505 in the amount of $6,797.30 to Vicksburg-Tallulah Regional Airport for the month of December 2014 Attachments: VTR On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve invoice# 2505 in the amount of $6,797.30 to Vicksburg-Tallulah Regional Airport for the month of December 2014. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Resolutions: K. ID-15-0060 ADOPT RESOLUTION AUTHORIZING THE PREPARATION AND SUBMITTAL OF A PROJECT CONCEPT FORM AND FORMAL APPLICATION TO AMERICORPS NCCC REQUESTING TEAM ASSISTANCE FOR THE CITY OF VICKSBURG'S RANDY NAYLOR MEMORIAL SUMMER STREETBALL AND COMMUNITY IMPROVEMENTS PROJECT (BLUE INK) Attachments: Resolution On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to ADOPT RESOLUTION AUTHORIZING THE PREPARATION AND SUBMITTAL OF A PROJECT CONCEPT FORM AND FORMAL APPLICATION TO AMERICORPS NCCC REQUESTING TEAM ASSISTANCE FOR THE CITY OF VICKSBURG'S RANDY NAYLOR MEMORIAL SUMMER STREETBALL AND COMMUNITY IMPROVEMENTS PROJECT (BLUE INK). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Enactment No: RES 2015-031 Docket of Claims: L. ID-15-0065 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Bank Letters for Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson M. ID-15-0066 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax 5. Monthly Tax Collection City of Vicksburg Page 3 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final January 23, 2015 6. Detail Budget Attachments: City Sexton Privilege License Mayor&Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of December 2014 as follows: Riles Funeral Home - $350.00; Dillon Chisley Funeral Home - $475.00; Fisher Funeral Home - $200.00; Glenwood Funeral Home - $675.00; Jefferson Funeral Home - $2,925.00; Lakeview Funeral Home - $1,875.00. The City Clerk presented the Privilege License Report for new businesses for the month of December 2014. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $163,153.64 for December 2014. The City Clerk presented the December 2014 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of December 2014. The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of December 2014. Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 2- Mayor Flaggs, and Alderman Thompson N. ID-15-0068 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 124922 through 125130; 718 through 719. On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Executive Session: Mayor Flaggs moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discuss whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Police Department (1); Pay Adjustment in the Police Department (1); Discussion in the Sewer Department (1), Fire Department (1); Potential Litigation Matter (1); Discussion-Litigation Matter. The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye; Mayor Flaggs, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Police Department (1); Pay Adjustment in the Police Department (1); Discussion in the Sewer Department (1), Fire Department (1); Potential Litigation Matter (1); Discussion-Litigation Matter. The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye; Mayor Flaggs, Alderman Thompson. None voting nay, the Mayor and Alderman of the City of Vicksburg went into executive session to discuss Personnel Action Forms for City of Vicksburg Page 4 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final January 23, 2015 Longevity Pay in the Police Department (1); Pay Adjustment in the Police Department (1); Discussion in the Sewer Department (1), Fire Department (1); Potential Litigation Matter (1); Discussion-Litigation Matter. The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Nancy Thomas - City Attorney, Brian Boykins - Mayor’s Administrative Assistant, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Danitta Reed - Southward's Administrative Assistant. Aye: 2- Mayor Flaggs, and Alderman Thompson Personnel Matters: A. ID-15-0071 Longevity - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve the Longevity Pay for Sergeant/Watch Commander from $22.00 per hour to $23.00 per hour for twenty (20) years of service in the Police Department (1). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson B. ID-15-0074 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Retro Pay for Records Specialist to pay employee for hours worked for her longevity from December 13, through December 23, 2014. total hours worked 56x.08 = $4.48 due to employee in the Police Department (1). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson C. ID-15-0075 Discussion - Sewer Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman had a Discussion regarding Laborer in the Sewer Department pertaining to the Family Medical Leave Policy (2), a written warning was issued to include both matters and the time not be assess as unexcused absences. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson D. ID-15-0076 Discussion - Fire Department - Tier System (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, a discussion was held on the Tier System in the Fire Department. The Mayor and Alderman decided to do raises based on the Human Resource Department calculations. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Litigation Matters: E. ID-15-0078 Potential Litigation Matter A Potential Litigation Matter was discussed regarding Nation Green withdrawing the contract for the Cemetery Grass Cutting. No action was taken. F. ID-15-0079 Discussion - Litigation Matter A Litigation Matter discussion was held. No action was taken . Adjournment On motion of Mayor Flaggs, seconded by Alderman Thompson, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, February 02, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR City of Vicksburg Page 5 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final January 23, 2015 ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Thompson City of Vicksburg Page 6 Printed on 3/27/2015