Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, February 2, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Mayfield. Pledge of Allegiance was led by Mayor Flaggs. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Mayor Flaggs announced a Homecoming Parade for Superbowl Hero Malcolm Butler. Alderman Mayfield recognized Jane Lauderdale Flowers (Chambers of Commerce) Alderman Thompson spoke on the visit to the sports complex site 4. Adopt Agenda ADD: Adopt Resolution for Local and Private Legislation (City Only) for 2% Sales Tax on Restaurants and Lodging Adopt Resolution for Local and Private Legislation (City & County) for 2% Sales Tax on Restaurant and Lodging Adopt Resolution Capital Improvement Plan Executive Session: Discussions (2): Fire Department Police Department On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Adopt Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson A. ID-15-0098 Employee Anniversaries: 1. 30 years of service: Administration - Marcia Weaver; Fire - Erron Flowers 2. 5 years of service: Police - Carl Horne Mayor Flaggs recognized Marcia Weaver in the Administration Department, Erron Flowers in the Fire Department, with thirty (30) years of service. Carl Horne in the Police Department, with five (5) years of service. The Mayor and Aldermen congratulated Marcia Weaver, Erron Flowers and Carol Horne for their years of service with the City of Vicksburg. Routine Agenda: A. ID-15-0085 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of February 2015 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. B. ID-15-0087 Award Sealed Bid for: 1. Municipal Street Sweeper City of Vicksburg Page 1 Printed on 5/6/2015 Board of Mayor and Aldermen Minutes - Final-revised February 2, 2015 Attachments: Bid Award On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Award Sealed Bid for Municipal Street Sweeper to Empire Truck Sales of Richland, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0082 Accept Application requesting Ad Valorem Tax Exemption from: 1. CAM2 International , LLC Attachments: CAM2 Ad Valorem.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Application requesting Ad Valorem Tax Exemption from: CAM2 International , LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0088 Authorize issuance of requisition number 1503386 in the amount of $94,327.50 to Denali Water Solution, LLC for the removal of lime sludge at the Water Treatment Plant Attachments: Requisition 1503386 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the issuance of requisition number 1503386 in the amount of $94,327.50 to Denali Water Solution, LLC for the removal of lime sludge at the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0089 Authorize City Clerk to advertise Sealed Bids for: 1. Asphalt 2. Recreation Supplies 3. Towing Services 4. Pest Control Services 5. New Genie Z45/25J RT Self-Propelled Articulation Boom Lift 6. Excavator and Tilt Trailer 7. Type III Ambulance On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for: Asphalt; Recreation Supplies; Towing Services; Pest Control Services; New Genie Z45/25J RT Self-Propelled Articulation Boom Lift; Excavator and Tilt Trailer; Type III Ambulance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0094 Authorize City Clerk to advertise Sealed Proposals for: 1. Installation of New Lime Slakers - Water Treatment Plant 2. Continuing Sewer Assessment Program - Year One Attachments: Bid Advertise (Lime Slakers) Bid Advertise (CSAP) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Proposals for: Installation of New Lime Slakers - Water Treatment Plant; Continuing Sewer Assessment Program - Year One. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0091 Accept Letters for cost of cutting and cleaning lots and Adopt Resolution to Establish Special Assessment on the following properties: 1. 1500 East Avenue, PPIN 16363; owned by Abraham L. Fowler 2. 1360 East Avenue, PPIN 16360; owned by Dabney Ross c/o Dabney Yvonne Ross 3. East Avenue, PPIN 16362; owned by State of Mississippi City of Vicksburg Page 2 Printed on 5/6/2015 Board of Mayor and Aldermen Minutes - Final-revised February 2, 2015 Attachments: Special Assessment The attached Letters (Statements) and Resolutions were presented to the Board. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions to Establish Special Assessments. 1500 East Avenue, PPIN 16363; owned by Abraham L. Fowler; 1360 East Avenue, PPIN 16360; owned by Dabney Ross c/o Dabney Yvonne Ross; East Avenue, PPIN 16362; owned by State of Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0063 Approve request for allocation of funds in the amount of $5,000.00 to the Vicksburg-Warren Retirement Development Program Attachments: VWRDP On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request for allocation of funds in the amount of $5,000.00 to the Vicksburg-Warren Retirement Development Program. The City is authorized pursuant to Sec. 21-17-3 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0064 Approve request for allocation of funds in the amount of $60,000.00 to Vicksburg-Warren County Chamber of Commerce Attachments: VWCCC On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request for allocation of funds in the amount of $60,000.00 to Vicksburg-Warren County Chamber of Commerce. The City is authorized pursuant to Sec. 21-17-3 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0083 Approve request for allocation of funds in the amount of $30,000.00 to Haven House Family Shelter pursuant to Section 93-21-115 of the Mississippi Code Attachments: Allocation (Haven House) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request for allocation of funds in the amount of $30,000.00 to Haven House Family Shelter pursuant to Section 93-21-115 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0086 Approve request for allocation of funds in the amount of $15,000.00 to Warren County Soil and Water Conservation District pursuant to Section 69-27-24 of the Mississippi Code (2nd and Final Payment for FY15) Attachments: Allocation (Warren Co. Soil) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request for allocation of funds in the amount of $15,000.00 to Warren County Soil and Water Conservation District pursuant to Section 69-27-24 of the Mississippi Code (2nd and Final Payment for FY15). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0090 Approve request for payment from Vicksburg-Warren 911 for city's share of 17 full-time and 4 temporary dispatchers' salaries, matching benefits, and insurance: 1. check dates 8-1-2014 and 8-15-2014 in the amount of $593.05 (due to an error) 2. check dates 10-31-2014 and 11-14-2014 in the amount of $39,984.85 City of Vicksburg Page 3 Printed on 5/6/2015 Board of Mayor and Aldermen Minutes - Final-revised February 2, 2015 3. check dates 12-01-2014 and 12-15-2014 in the amount of $46,141.22 4. check dates 12-31-2014 and 01-15-2015 in the amount of $51,604.00 Attachments: 911 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request for payment from Vicksburg-Warren 911 for city's share of 17 full-time and 4 temporary dispatchers' salaries, matching benefits, and insurance: check dates 8-1-2014 and 8-15-2014 in the amount of $593.05 (due to an error); check dates 10-31-2014 and 11-14-2014 in the amount of $39,984.85; check dates 12-01-2014 and 12-15-2014 in the amount of $46,141.22; check dates 12-31-2014 and 01-15-2015 in the amount of $51,604.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: M. ID-15-0092 Adopt City of Vicksburg, Mississippi Fair Housing Plan and Resolution (Blue Ink) Attachments: Resolution (Fair Housing) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt City of Vicksburg, Mississippi Fair Housing Plan and Resolution (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-039 N. ID-15-0093 Authorize the publishing of: 1. Public Notice Section 3 Businesses and Section 3 Residents 2. Notice EEOP/Fair Housing for CDBG Public Facilities Grant - Wastewater Treatment Plant Improvements Attachments: Public Notice On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the publishing of: Public Notice Section 3 Businesses and Section 3 Residents; Notice EEOP/Fair Housing for CDBG Public Facilities Grant - Wastewater Treatment Plant Improvements. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-15-0096 ADOPT RESOLUTION TO REQUEST THE MISSISSIPPI DEPARTMENT OF REVENUE TO CHANGE THE HOURS DURING WHICH ALCOHOLIC BEVERAGES MAY BE SOLD AT CERTAIN RESORT AREA ON-PREMISES PERMITTEES OR CLUBS WITHIN THE CITY OF VICKSBURG, MISSISSIPPI Attachments: Resolution Alcoholic Beverages.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt ADOPT RESOLUTION TO REQUEST THE MISSISSIPPI DEPARTMENT OF REVENUE TO CHANGE THE HOURS DURING WHICH ALCOHOLIC BEVERAGES MAY BE SOLD AT CERTAIN RESORT AREA ON-PREMISES PERMITTEES OR CLUBS WITHIN THE CITY OF VICKSBURG, MISSISSIPPI. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-040 O.1 ID-15-0158 ADOPT RESOLUTION TO REQUEST LOCAL AND PRIVATE LEGISLATION TO AUTHORIZE THE CITY OF VICKSBURG TO IMPOSE AN ADDITIONAL SALES TAX OF NOT MORE THAN 2% ON THE GROSS PROCEEDS SALES OR GROSS INCOME OF HOTELS, MOTELS AND RESTAURANTS WITHIN THE CITY OF VICKSBURG TO PROVIDE FUNDS FOR RECREATION AND TOURISM FACILITIES, TO AUTHORIZE THE CITY OF City of Vicksburg Page 4 Printed on 5/6/2015 Board of Mayor and Aldermen Minutes - Final-revised February 2, 2015 VICKSBURG TO LEASE ITS PROPERTY FOR A TERM NOT TO EXCEED 20 YEARS FOR A NOMINAL FEE, TO AUTHORIZE THE CITY OF VICKSBURG TO LEASE PROPERTY FOR A TERM NOT TO EXCEED 20 YEARS, TO AUTHORIZE THE ISSUANCE OF BONDS FOR THE PURPOSE OF PURCHASING PROPERTY, CONSTRUCTING OR LEASING A SPORTS COMPLEX AND FOR RELATED MATTERS Attachments: Resolution 2% City Only.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to ADOPT RESOLUTION TO REQUEST LOCAL AND PRIVATE LEGISLATION TO AUTHORIZE THE CITY OF VICKSBURG TO IMPOSE AN ADDITIONAL SALES TAX OF NOT MORE THAN 2% ON THE GROSS PROCEEDS SALES OR GROSS INCOME OF HOTELS, MOTELS AND RESTAURANTS WITHIN THE CITY OF VICKSBURG TO PROVIDE FUNDS FOR RECREATION AND TOURISM FACILITIES, TO AUTHORIZE THE CITY OF VICKSBURG TO LEASE ITS PROPERTY FOR A TERM NOT TO EXCEED 20 YEARS FOR A NOMINAL FEE, TO AUTHORIZE THE CITY OF VICKSBURG TO LEASE PROPERTY FOR A TERM NOT TO EXCEED 20 YEARS, TO AUTHORIZE THE ISSUANCE OF BONDS FOR THE PURPOSE OF PURCHASING PROPERTY, CONSTRUCTING OR LEASING A SPORTS COMPLEX AND FOR RELATED MATTERS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-041 O.2 ID-15-0159 ADOPT RESOLUTION TO REQUEST LOCAL AND PRIVATE LEGISLATION TO AUTHORIZE THE CITY OF VICKSBURG AND WARREN COUNTY, MISSISSIPPI TO IMPOSE AN ADDITIONAL SALES TAX OF NOT MORE THAN 2% ON THE GROSS PROCEEDS SALES OR GROSS INCOME OF HOTELS, MOTELS AND RESTAURANTS WITHIN WARREN COUNTY TO PROVIDE FUNDS FOR RECREATION AND TOURISM FACILITIES, TO AUTHORIZE THE CITY OF VICKSBURG AND/OR WARREN COUNTY TO LEASE ITS PROPERTY FOR A TERM NOT TO EXCEED 20 YEARS FOR A NOMINAL FEE, TO AUTHORIZE THE CITY OF VICKSBURG TO LEASE PROPERTY FOR A TERM NOT TO EXCEED 20 YEARS, TO AUTHORIZE THE ISSUANCE OF BONDS FOR THE PURPOSE OF PURCHASING PROPERTY, CONSTRUCTING OR LEASING A SPORTS COMPLEX AND FOR RELATED MATTERS Attachments: Resolution 2% City & County.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to ADOPT RESOLUTION TO REQUEST LOCAL AND PRIVATE LEGISLATION TO AUTHORIZE THE CITY OF VICKSBURG AND WARREN COUNTY, MISSISSIPPI TO IMPOSE AN ADDITIONAL SALES TAX OF NOT MORE THAN 2% ON THE GROSS PROCEEDS SALES OR GROSS INCOME OF HOTELS, MOTELS AND RESTAURANTS WITHIN WARREN COUNTY TO PROVIDE FUNDS FOR RECREATION AND TOURISM FACILITIES, TO AUTHORIZE THE CITY OF VICKSBURG AND/OR WARREN COUNTY TO LEASE ITS PROPERTY FOR A TERM NOT TO EXCEED 20 YEARS FOR A NOMINAL FEE, TO AUTHORIZE THE CITY OF VICKSBURG TO LEASE PROPERTY FOR A TERM NOT TO EXCEED 20 YEARS, TO AUTHORIZE THE ISSUANCE OF BONDS FOR THE PURPOSE OF PURCHASING PROPERTY, CONSTRUCTING OR LEASING A SPORTS COMPLEX AND FOR RELATED MATTERS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-042 O.3 ID-15-0160 Adopt Capital Improvement Plan Attachments: Capital Improvement Plans.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Adopt Capital Improvement Plans for the City of Vicksburg. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 5/6/2015 Board of Mayor and Aldermen Minutes - Final-revised February 2, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: P. ID-15-0084 Authorize Mayor to execute contract with Central Mississippi Planning and Development District Attachments: CMPDD On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute contract with Central Mississippi Planning and Development District. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: Q. ID-15-0097 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 125141 through 125168. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (2), Fire Department (21); Retro Pay Adjustment in the Fire Department. Discussion in the Fire Department; Litigation Matter; Discussion in the Fire Department (1), Police Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (2), Fire Department (21); Retro Pay Adjustment in the Fire Department. Discussion in the Fire Department; Litigation Matter; Discussion in the Fire Department (1), Police Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (2), Fire Department (21); Retro Pay Adjustment in the Fire Department. Discussion in the Fire Department; Litigation Matter; Discussion in the Fire Department (1), Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Walter W. Osborne, Jr. - City Clerk, Nancy Thomas - City Attorney, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0099 Pay Adjustment - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Police Officer from $14.95 per hour to $15.15 per hour, Records Specialist retro pay due to her not receiving her longevity pay on her payroll check dated 01/30/2015 due to a computer error. Total hours worked 80 X.08 = $6.40 due to employee in the Police Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 5/6/2015 Board of Mayor and Aldermen Minutes - Final-revised February 2, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0100 Pay Adjustments - Fire Department (21) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Firefighter/Ambulance at $11.64 per hour to $11.44 per hour (employee received .20 increase for July 2014 twice), Firefighter/Medic IV at $13.12 per hour (employee received pay increase of 1.75% (.19) effective July 9, 2014. The .19 is to be added to the base rate of pay which is $12.93. In initial calculation, the .19 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Firefighter/Ambulance V at $11.37 per hour (employee received pay increase of 1.75% (.19) effective July 9, 2014. The .19 is to be added to the base rate of pay which is $11.18. In initial calculation, the .19 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Captain V at $14.04 per hour (employee received pay increase of 1.75% (.23) effective July 9, 2014. the .23 is to be added to the base rate of pay which is $13.62. In initial calculation, the .23 pay raise was added to the tier when the employed was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Lieutenant Medic I at $13.86 per hour (employee received pay increase of 1.75% (.17) effective July 9, 2014. The .17 is to be added to the base rate of pay which is $13.63. In initial calculation, the .17 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Lieutenant I at $11.42 per hour (employee received pay increase of 1.75% (.18) effective July 9, 2014. The .18 is to be added to the base rate of pay which is $11.18. In initial calculation, the .18 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay). Firefighter Medic III at $12.67 per hour (employee received pay increase of 1.75% (.18) effective July 9, 2014. The .19 is to be added to the base rate of pay which is $12.49. In initial calculation, the .18 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Captain III at $13.57 per hour (employee received pay increase of 1.75% (.22) effective July 9, 2014. The .19 is to be added to the base rate of pay which is $13.10. In initial calculation, the .22 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Firefighter V at $10.54 per hour (employee received pay increase of 1.75% (.17) effective July 9, 2014. The .17 is to be added to the base rate of pay which is $10.37. In initial calculation, the .17 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Firefighter Ambulance III at $10.51 per hour (employee received pay increase of 1.75% (.17) effective July 9, 2014. The .17 is to be added to the base rate of pay which is $10.34. In initial calculation, the .17 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay). Firefighter/Medic V at $13.51 per hour (employee received pay increase of 1.75% (.15) effective July 9, 2014. The .15 is to be added to the base rate of pay which is $13.36. In initial calculation, the .15 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Paramedic IV at $13.04 per hour (employee received pay increase of 1.75% (.19) effective July 9, 2014. The .19 is to be added to the base rate of pay which is $13.04. In initial calculation, the .19 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Firefighter/Ambulance III at $10.51 per hour (employee received pay increase of 1.75% (.17) effective July 9, 2014. The .17 is to be added to the base rate of pay which is $10.34. In initial calculation, the .17 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the City of Vicksburg Page 7 Printed on 5/6/2015 Board of Mayor and Aldermen Minutes - Final-revised February 2, 2015 calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Lieutenant IV at at $12.27 per hour (employee received pay increase of 1.75% (.20) effective July 9, 2014. The .20 is to be added to the base rate of pay which is $11.95. In initial calculation, the .20 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Lieutenant V to Captain I at $12.84 per hour, (employee received pay increase of 1.75% (.20) effective July 9, 2014. The .20 is to be added to the base rate of pay which is $12.58 In initial calculation, the .20 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Captain V+ to Assistant Chief I at $16.01 per hour, (employee received pay increase of 1.75% (.27) effective July 9, 2014. The .27 is to be added to the base rate of pay which is $15.49. In initial calculation, the .27 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Firefighter/Ambulance III to Lieutenant I at $11.42 per hour, (employee received pay increase of 1.75% (.18) effective July 9, 2014. The .18 is to be added to the base rate of pay which is $11.18. In initial calculation, the .18 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Lieutenant V to Captain I at $12.98 per hour, (employee received pay increase of 1.75% (.21) effective July 9, 2014. The .21 is to be added to the base rate of pay which is $12.58. In initial calculation, the .21 pay raise was added to the tier when the employee was moved to the next rank/level. Rather, the calculation is the base pay for the next rank/level with the pay raise being added to base. Employee is entitled to retro pay), Captain/Paramedic II at $15.75 per hour to Captain/Medic III at $16.02 per hour, Firefighter V at $10.67 to Firefighter/Ambulance V at $11.48 per hour in the Fire Department (21). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0101 Retro Pay Adjustment - Fire Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retro Payment for Firefighter for his five (5) year Longevity Pay of .06 cents in the Fire Department. The employee is due hours worked from June 26, 2013 through January 20, 2015. Total regular hours worked 4580.89 X .06 = $274.85 and overtime hours worked 351.85 X .09 - $31.67. Total due to employee is $306.52 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C.1 ID-15-0161 Discussion - Executive Safety Appeal - Fire Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to uphold the decision of the Executive Safety Committee that this a chargeable accident, to prorate the penalty assessed for repairs against you. Therefore, you will only be charged $100.00 instead of $200.00. The accounting department has been contacted and found that you have paid the sum of $200.00 in full. The Board is authorizing a reimbursement to you in the amount of $100.00. The only modification to the decision of the Executive Safety Committee, by the Board, is the assessment of the penalty. This will still show a chargeable accident on your record. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C.2 ID-15-0162 Discussion - Executive Safety Appeal - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to uphold the decision of the Executive Safety Committee. The only modification to the decision of the Safety Committee that the Board makes is that since the Safety Committee found that both parties had some liability, the Board will modify the cost and prorate same for both parties. We make this decision, since we find neither party solely responsible. Thus, Officer Maglorie will be responsible for $500.00 rather than $1,000.00. The motion was adopted unanimously by the following vote: City of Vicksburg Page 8 Printed on 5/6/2015 Board of Mayor and Aldermen Minutes - Final-revised February 2, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Litigation Matters: D. ID-15-0102 Discussion - Potential Litigation Matter - Fire Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Discussion pertaining to an unemployment matter, requesting permission to appeal as soon as a decision comes back in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0103 Litigation Matter Attachments: K J Settlement Agreement.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the discussion pertaining to Litigation Matter. The Board authorized the Mayor to execute Settlement Agreement and Mutual Release with K J River Town Grille, Inc. (KJ) and the Mississippi Department of Revenue (MDOR). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0163 Approve Street Closure for Mardi Gras Activities ADD: Approve Street Closure for Mardi Gras On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to add Street Closure for Mardi Gras activities to the Agenda. The motion was adopted unanimously by the following vote: AYE: Mayor Flags, Alderman Mayfield, Alderman Thompson On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request for Street Closure for Mardi Gras activities. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, February 10, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 9 Printed on 5/6/2015