Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Thursday, February 26, 2015 2:00 PM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Father Curry. Pledge of Allegiance was led by Alderman Mayfield. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Mayor Flaggs thanked Alderman Mayfield and the emergency responders due to bad weather along with Police Chief Walter Armstrong, Fire Chief Charles Atkins, IT Director Billy Gordon, City Clerk Walter W. Osborne, Jr., Purchasing Director Ann Grimshel 4. Adopt Agenda On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to open the meeting. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Recused: 1- Alderman Thompson Recognitions: A. ID-15-0194 Proclamation Mayor Flaggs read a Proclamation declaring March 01, 2015 as Sisters of Mercy Day Minutes: A. ID-15-0164 Adopt Board Meeting Minutes for the following: 1. September 15, 2014 2. September 25, 2014 3. October 06, 2014 4. October 09, 2014 5. October 14, 2014 (Special Called) 6. October 20, 2014 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt Board Meeting Minutes for the following: September 15, 2014; September 25, 2014; October 06, 2014; October 09, 2014; October 14, 2014 (Special Called); October 20, 2014. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Routine Agenda: A. ID-15-0173 Reject Sealed Bids and Authorize City Clerk to Re-Advertise for: 1. Recreational Supplies 2. Type III Ambulance 3. Convention Center Boom Lift 4. Pest Control Services 5. Asphalt 6. Elevator/Escalator Maintenance 7. Towing Services City of Vicksburg Page 1 Printed on 4/20/2015 Board of Mayor and Aldermen Minutes - Final February 26, 2015 8. Excavator and Tilt Trailer On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to Reject Sealed Bids and Authorize City Clerk to Re-Advertise for: Recreational Supplies; Type III Ambulance; Convention Center Boom Lift; Pest Control Services; Asphalt; Elevator/Escalator Maintenance; Towing Services; Excavator and Tilt Trailer. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield B. ID-15-0177 Approve Certified Local Government Grant Application for Historic Vicksburg District Signage Attachments: CLG On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Certified Local Government Grant Application for Historic Vicksburg District Signage. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield C. ID-15-0186 Approve request from Rose Carson for 90 day extension on property located at 916 Walnut Street Attachments: Property Extension This Agenda Item was tabled until May 02, 2015 Board Agenda. D. ID-15-0176 Discuss dilapidated buildings and overgrown lot codes and authorize Victor Gray-Lewis, Director of Buildings and Inspections to proceed to cut, clean and demolish properties Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came before the Board to discuss and request permission to proceed to cut, clean and demolish the attached properties: On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield E. ID-15-0167 Authorize issuance of the following requisitions numbers: 1. 1503952 in the amount of $4,153.44 to HD Supply Co. for replacement of water meters for the Water Maintenance Department (Sole Source) 2. 1504015 in the amount of $6,028.83 to Toter Inc. for garbage cans to replace damaged ones and new services (Sole Source) Attachments: Requisition 1503952 Requisition 1504015 On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize issuance of the following requisitions numbers: 1503952 in the amount of $4,153.44 to HD Supply Co. for replacement of water meters for the Water Maintenance Department (Sole Source); 1504015 in the amount of $6,028.83 to Toter Inc. for garbage cans to replace damaged ones and new services (Sole Source). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield F. ID-15-0172 Approve addition to Employee Driving List 1. Donald Gray - Street Department Attachments: Driving List On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve the Action Item F. ID-15-0172 Approve addition to City of Vicksburg Page 2 Printed on 4/20/2015 Board of Mayor and Aldermen Minutes - Final February 26, 2015 Employee Driving List for Donald Gray in the Street Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield G. ID-15-0187 Approve request for advertisement from Mississippi Organization of Associate Degree Nursing Attachments: Advertisement (Nursing) Southward Alderman Willis T. Thompson is now present at the Board Meeting. Mayor Flaggs stated that purchasing an advertisement from Mississippi Organization of Associate Degree Nursing will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an ad from the Mississippi Organization of Associate Degree Nursing in the amount of $1,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0166 Approve the following with Suncoast Infrastructure, Inc. for Storm Sewer Repairs: 1. Authorize Mayor to execute Contract Amendment No. 1 2. Payment Application No. 2-Final in the amount of $7,080.00 3. Accept Close Out Documents Attachments: Storm Sewer Repairs On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following with Suncoast Infrastructure, Inc. for Storm Sewer Repairs: Authorize Mayor to execute Contract Amendment No. 1; Payment Application No. 2-Final in the amount of $7,080.00; Accept Close Out Documents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: I. ID-15-0185 ADOPT RESOLUTION TO DECLARE EMERGENCY TO REPAIR WATER LINE Attachments: Resolution (Repair Waterline) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt RESOLUTION TO DECLARE EMERGENCY TO REPAIR WATER LINE (Bowmar Avenue). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: J. ID-15-0168 Authorize Mayor to execute contracts for Tennis in the Park Spring Break Camp: 1. Garry Singh Amor 2. Ernesto Santillan 3. Kersten Vanem 4. Anna Kazarina 5. Nischay Rawal Attachments: Tennis Contracts On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute contracts for Tennis in the Park Spring Break Camp: Garry Singh Amor; Ernesto Santillan; Kersten Vanem; Anna Kazarina; Nischay Rawal. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 3 Printed on 4/20/2015 Board of Mayor and Aldermen Minutes - Final February 26, 2015 Docket of Claims: K. ID-15-0169 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Bank Letters for Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0170 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax Collection 5. Monthly Tax Collection 6. Detail Budget Dep. City Clerk Tasha Jordan left the Board Meeting The City Sexton presented report of collections, account opening graves, etc. for the month of January 2015 as follows: Riles Funeral Home - $2,675.00; Fisher Funeral Home - $200.00; Glenwood Funeral Home - $1,050.00; Jefferson Funeral Home - $2,275.00; Lakeview Funeral Home - $1,450.00. The City Clerk presented the Privilege License Report for new businesses for the month of January 2015. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $125,743.04 for January 2015. The City Clerk presented the January 2015 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of January 2015. The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of January 2015. Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hire in the Water Mains Department (1); Pay Adjustment in the Sewer Department (1), Fire Department (1); Department Transfer in the Community Development Department (1); Suspension in the Sewer Department (1); Permission to Post in the Purchasing Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. City of Vicksburg Page 4 Printed on 4/20/2015 Board of Mayor and Aldermen Minutes - Final February 26, 2015 None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Water Mains Department (1); Pay Adjustment in the Sewer Department (1), Fire Department (1); Department Transfer in the Community Development Department (1); Suspension in the Sewer Department (1); Permission to Post in the Purchasing Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Alderman of the City of Vicksburg went into executive session to discuss Personnel Action Forms for New Hire in the Water Mains Department (1); Pay Adjustment in the Sewer Department (1), Fire Department (1); Department Transfer in the Community Development Department (1); Suspension in the Sewer Department (1); Permission to Post in the Purchasing Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Walter W. Osborne, Jr. - City Clerk, Nancy Thomas - City Attorney, Brian Boykins - Mayor’s Administrative Assistant, Walterine Langford - Human Resource Director, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0188 New Hire - Water Mains Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Laborer at $7.25 per hour in the Water Mains Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0189 Pay Adjustment - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer at $7.25 per hour to Laborer at $8.00 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0190 Pay Adjustment - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Firefighter V at $10.54 per hour to Firefighter/Ambulance V at $11.35 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0191 Department Transfer - Community Development Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Department Transfer for Purchasing Specialist at $9.67 per hour in the Purchasing Department to Permit technician at $10.50 per hour in the Community Development Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0192 Suspension - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Suspend Equipment Operator for ten (10) day for violation of The City of Vicksburg's Attendance Policy in the Sewer Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0193 Permission to Post for Purchasing Specialist in Purchasing Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Purchasing Specialist in Purchasing Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 4/20/2015 Board of Mayor and Aldermen Minutes - Final February 26, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims M. ID-15-0171 Approve Claims Docket Alderman Mayfield recused himself from the Board Meeting. The City Clerk presented the Docket of Claims numbering 125440; 125442 through 125643; 725 and 726. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Adjournment There being no further business appearing, on motion of Mayor Flaggs, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg adjourned. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 4/20/2015