Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, June 15, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Rev. Elbert Cox. Pledge of Allegiance was led by Alderman Willis T. Thompson. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Authorize City Clerk to request cashier's check from BancorpSouth to be made payable to Chase Bank in the amount of $600.00 (15-0723) Executive Session: Termination -Recreation, City Pool (15-0724) Pay Adjustment - Water Maintenance Department (15-0725) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to amend the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-0691 Employee Anniversaries: 1. 15 years of service: Fire - Michael Walker, Derrick Stamps, Andrew Rodgers, Dorothy Bowman 2. 5 years of service: TV23 - William Nettle Mayor Flaggs recognized Michael Walker, Derrick Stamps, Andrew Rodgers and Dorothy Bowman in the Fire Department; with fifteen (15) years of service. William Nettle in the TV23 Department for five (5) years of service. The Mayor and Aldermen congratulated Michael Walker, Derrick Stamps, Andrew Rodgers, Dorothy Bowman and William Nettle for their years of service with the City of Vicksburg. B. ID-15-0700 Retirement - Public Works - Vicky McMillin C. ID-15-0620 Presentation and Recognition - Civil Air Patrol Routine Agenda: A. ID-15-0681 Receive Crime Statistic Report for May 2015 Attachments: Crime Stats Police Chief Walter Armstrong came before the Board to present Crime Stats for April 2015 - May 2015. The Mayor and Alderman thanked Chief Armstrong for presenting the Crime Stats. B. ID-15-0684 Approve request from Vicksburg Catholic School to close streets for 5K Run/Walk and 1 Mile Fun Run Race/Event on Saturday, October 31, City of Vicksburg Page 1 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final June 15, 2015 2015 Attachments: Catholic School On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Vicksburg Catholic School to close streets for 5K Run/Walk and 1 Mile Fun run Race/Event on Saturday, October 31, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0685 Approve request from Kathy Holden to block Military Avenue between Halls Ferry Road and Franklin Street for the 1st Annual Marcus Bottom Reunion on Saturday, July 11, 2015 from 12:00 noon until 6:00 p.m. Attachments: Marcus Bottom On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Kathy Holden to block Military Avenue between Halls Ferry Road and Franklin Street for the 1st Annual Marcus Bottom Reunion on Saturday, July 11, 2015 from 12:00 noon until 6:00 p.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0682 Accept Letters for Cost of Cutting and Cleaning Lots and Adopt Resolution to Establish Special Assessment for the following properties: 1. 1409 Lane Street, PPIN 15345; owned by Geneva Lewis Dorsey 2. 2938 Park Avenue, PPIN 5575; owned by State of Mississippi 3. 2714 Drummond Street, PPIN 5526; owned by State of Mississippi Attachments: Special Assessment The Letters (Statements) and Resolutions for the following properties were presented to the Board: 1409 Lane Street, PPIN 15345; owned by Geneva Lewis Dorsey 2938 Park Avenue, PPIn 5575; owned by the State of Mississippi 2714 Drummond Street, PPIN 5526; owned by the State of Mississippi On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0683 Discuss dilapidated buildings and overgrown lot codes and Authorize Victor Gray-Lewis, Director of Community Development, to proceed to cut, clean, and demolish properties Attachments: Special Assessment 2 Victor Gray-Lewis, Director of Community Development, came before the Board to discuss and request permission to proceed to cut, clean and demolish the following property: 2511 Cedar Street, PPIN 15576; owned by Robert Wheatley Estate c/o Annie B. Harrison (Cut grass/weeds; Remove trash & debris; Remove dilapidated building) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing property to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E.1 ID-15-0723 Authorize City Clerk to request cashier's check from BancorpSouth to be made payable to Chase Bank in the amount of $600.00 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize City Clerk to request cashier's check from City of Vicksburg Page 2 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final June 15, 2015 BancorpSouth to be made payable to Chase Bank in the amount of $600.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: F. ID-15-0688 ADOPT RESOLUTION BY THE MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI TO DESIGNATE THE PROPER INDIVIDUALS TO SIGN CHECKS AND PERFORM BANKING TRANSACTIONS Attachments: Resolution On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Aldermen voted to ADOPT RESOLUTION BY THE MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI TO DESIGNATE THE PROPER INDIVIDUALS TO SIGN CHECKS AND PERFORM BANKING TRANSACTIONS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-053 Contracts: G. ID-15-0689 Authorize Mayor to Execute Interlocal Agreement Between The City of Vicksburg, Mississippi and Warren County, Mississippi for FY2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Award Attachments: Interlocal Agreement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize Mayor to Execute Interlocal Agreement Between The City of Vicksburg, Mississippi and Warren County, Mississippi for FY2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (4); Longevity Pay in TV23 (1); New Hire in the Traffic Department (1); Pay Adjustment Correction in the Police Department (1); Pay Adjustments in the Police Department (3); Retirement in the Public Works Department (1); Termination in the Landscape Department (1); Permission to Post in the Landscape Department (1); Added Items: Termination in the Recreation/City Pool (1); Pay Adjustment in the Water Maintenance Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (4); Longevity Pay in TV23 (1); New Hire in the Traffic Department (1); Pay Adjustment Correction in the Police Department (1); Pay Adjustments in the Police Department (3); Retirement in the Public Works Department (1); Termination in the Landscape Department (1); Permission to Post in the Landscape Department (1); Added Items: Termination in the Recreation/City Pool (1); Pay Adjustment in the Water Maintenance Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. City of Vicksburg Page 3 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final June 15, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0692 Longevity - Fire Department (4) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Lieutenant Paramedic from $13.99 per hour to $14.06 per hour, Lieutenant Firefighter from $12.27 per hour to $12.34 per hour, Lieutenant Firefighter from $11.50 per hour to $11.57 per hour in the Fire Department. Longevity Pay for Training Officer was postponed until Friday, June 19, 2015 Board Meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0693 Longevity - TV23 (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Director from $17.79 per hour to $17.88 in TV23. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0694 New Hire - Traffic Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to add New Hire in the Traffic Department to Friday, June 19, 2015 Board's Meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0695 Pay Adjustment Correction - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to rescind Pay Adjustment for Police Officer from $17.15 per hour to $17.35 per hour on May 18, 2015, Board Meeting, along with the motion to approve correct Pay Adjustment from $16.40 per hour to $16.60 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0696 Pay Adjustments - Police Department (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Police Officer/FTO from $18.25 per hour to $18.45 per hour, Police Officer from $14.80 per hour to $15.00 per hour; Police Officer from $14.05 per hour to $14.25 per hour Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0697 Retirement - Public Works Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Retirement from Coordinator in the Public Works Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0698 Termination - Landscape Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination for Laborer in the Landscape Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0699 Permission to Post - Laborer - Landscape Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the City of Vicksburg Page 4 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final June 15, 2015 Mayor and Aldermen voted to approve request to Post for Laborer in the Landscape Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0724 Termination - Recreation/City Pool (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination for WSI Lifeguard in the Recreation/City Pool Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0725 Pay Adjustment - Water Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer at $7.25 per hour to $8.00 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0909 Come out of Executive Session and Approve everything done in Executive Session. On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to come out of Executive Session and Approve everything done in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, June 19, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 5 Printed on 8/17/2015