Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, September 21, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Adopt Resolution closing No. 7 Fire Station from February 01, 2016 thru September 30, 2016 Authorize Mayor to Execute Grant Agreement with Vicksburg Warren County Chamber of Commerce Community Fund, Inc., the National Park Service and the City of Vicksburg for the Lower Mississippi Delta Initiative Grant Program to Develop a Heritage Walking Trail Network On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Minutes: A. ID-15-1074 Adopt Board Meeting Minutes: 1. July 20, 2015 2. July 24, 2015 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Board Meeting Minutes for July 20, 2015 and July 24, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-1076 Receive Sealed Bids for: 1. South Ward Street Paving Project On motion of Alderman Thompson, seconded by Alderman Mayfield, the Board proceeded to open bids submitted for furnishing South Ward Street Paving Project in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. SOUTH WARD STREET PAVING PROJECT: CENTRAL ASPHALT CO. INC., 1208 National Street; Vicksburg, MS 39180 C.O.R. #11293-MC 5% Bid Bond: Yes Total Bid: $995,850.27 APAC - MS, INC., 101 Riverview Drive; Richland, MS 39218 C.O.R. #95 5% Bid Bond: Yes City of Vicksburg Page 1 Printed on 12/16/2015 Board of Mayor and Aldermen Minutes - Final September 21, 2015 Total Bid: $1,022,466.25 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1086 Approve request for sponsorship from Vicksburg-Warren County Board of Realtors, Cannon Toyota of Vicksburg, and Nevada Bob's Golf Shop of Jackson Attachments: Golf Tournament Mayor Flaggs stated that purchasing an advertisement from Vicksburg-Warren County Board of Realtors, Cannon Toyota of Vicksburg, and Nevada Bob's Golf Shop will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a hole sponsorship ad from Vicksburg-Warren County Board of Realtors, Cannon Toyota of Vicksburg, and Nevada Bob's Golf Shop in the amount of $100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-1095 Approve request for advertisement from The Elite Civic Club of Vicksburg Attachments: Civic Club Ad Mayor Flaggs stated that purchasing an advertisement from The Elite Civic Club of Vicksburg will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from the Elite Civic Club of Vicksburg in the amount of $100.00. The motion was adopted unanimously by the following vote Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1079 Accept Community Grant from Wal-Mart for National Night Out Activities Attachments: Walmart On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Community Grant from Wal-Mart in the amount of $2,500 for National Night Out Activities. The motion was adopted unanimously by the following vote Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-1077 Receive Crime Statistic Report for August 2015 Attachments: Crime Stats On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to Receive Crime Statistic Report for August 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1094 Adopt the following Vicksburg Police Department Policies: 1. Selection Process - Revised - Policy Number 3.01.1 2. Detainees in Temporary Custody - Revised - Policy Number 4.10 3. Use of Informants - Revised - Policy Number 7.08 4. Criminal and Civil Process Tracking Log Policy Number 7.21 City of Vicksburg Page 2 Printed on 12/16/2015 Board of Mayor and Aldermen Minutes - Final September 21, 2015 Attachments: Policy 3.01.1 Policy 4.10 Policy 7.08 Policy 7.21 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the following Vicksburg Police Department Policies: 1. Selection process - Revised - Policy Number 3.01.1; 2. Detainees in Temporary Custody - Revised - Policy Number 4.10; 3. Use of Informants - Revised - Policy Number 7.08; 4. Criminal and Civil Process Tracking Log policy Number 7.21. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-1087 Authorize Mayor to execute Deed of Dedication of Industrial Drive Right of Way Attachments: Right of Way Deed On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Deed of Dedication of Industrial Drive Right of Way. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1088 Approve Application from Alcorn State University Cooperative Extension Program for Complimentary Use of City Auditorium on November 4, 2015 Attachments: Comp Use On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Application from Alcorn State University Cooperative Extension Program for Complimentary Use of City Auditorium on November 4, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-1091 Adopt Budget Amendments Attachments: Budget Amenment 1.pdf Budget Amendment 2.pdf Budg Amend On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Budget Amendments for September 21, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-1092 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 4 temporary dispatchers' salaries, matching benefits, and insurance: 1. $43,481.71 for check dates 7/01/2015 and 7/15/2015 2. $43,963.73 for check dates 7/31/2015 and 8/14/2015 Attachments: 911 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 4 temporary dispatchers' salaries, matching benefits, and insurance: 1. $43,481.71 for check dates 7/01/2015 and 7/15/2015; 2. $43,963.73 for check dates 7/31/2015 and 8/14/2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-1093 Authorize Mayor to execute Continuing Disclosure Information Statement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize Mayor to execute Continuing Disclosure Information Statement. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 12/16/2015 Board of Mayor and Aldermen Minutes - Final September 21, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-1080 Accept Letters for cost of cutting and cleaning lots and Adopt Resolution to Establish Special Assessment for the following properties: 1. 606 North Poplar St., PPIN 19441; owned by State of Mississippi 2. 1104 Third North Street, PPIN 18822; owned by State of Mississippi 3. 819 Bridge Street, PPIN 15431; owned by State of Mississippi 4. 1740 Martin Luther King, PPIN 19840; owned by State of Mississippi 5. 1756 Martin Luther King, PPIN 19834; owned by State of Mississippi 6. 1226 Second North St., PPIN 17653; owned by State of Mississippi 7. 1604 Martin Luther King, PPIN 19194; owned by State of Mississippi 8. 1912 Martin Luther King, PPIN 20593; owned by State of Mississippi 9. 1742 Martin Luther King, PPIN 19839; owned by State of Mississippi 10. 2714 Drummond St., PPIN 5526; owned by State of Mississippi 11. 1429 Martin Luther King, PPIN 19398; owned by State of Mississippi 12. 1609 Martin Luther King, PPIN 19164; owned by State of Mississippi 13. 1512 Military Avenue, PPIN 16822; owned by State of Mississippi 14. 2826 Arcadia, PPIN 15049; owned by State of Mississippi 15. 1602 Sky Farm Avenue, PPIN 19769; owned by State of Mississippi 16. 2938 Park Avenue, PPIN 5575; owned by State of Mississippi 17. 1616 Martin Luther King, PPIN 19191; owned by State of Mississippi 18. 1612 Poplar Street, PPIN 17782; owned by State of Mississippi 19. 1610 Sky Farm Avenue, PPIN 19767; owned by State of Mississippi 20. 1625 Sky Farm Avenue, PPIN 19734; owned by State of Mississippi 21. Howard Street, PPIN 17947; owned by State of Mississippi 22. 1617 Sky Farm Avenue, PPIN 19732; owned by State of Mississippi 23. Meadow Street, PPIN 17227; owned by State of Mississippi Attachments: Special Assessment The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 606 North Poplar St., PPIN 19441; owned by State of Mississippi 2. 1104 Third North Street, PPIN 18822; owned by State of Mississippi 3. 819 Bridge Street, PPIN 15431; owned by State of Mississippi 4. 1740 Martin Luther King, PPIN 19840; owned by State of Mississippi 5. 1756 Martin Luther King, PPIN 19834; owned by State of Mississippi 6. 1226 Second North St., PPIN 17653; owned by State of Mississippi 7. 1604 Martin Luther King, PPIN 19194; owned by State of Mississippi 8. 1912 Martin Luther King, PPIN 20593; owned by State of Mississippi 9. 1742 Martin Luther King, PPIN 19839; owned by State of Mississippi 10. 2714 Drummond St., PPIN 5526; owned by State of Mississippi 11. 1429 Martin Luther King, PPIN 19398; owned by State of Mississippi 12. 1609 Martin Luther King, PPIN 19164; owned by State of Mississippi 13. 1512 Military Avenue, PPIN 16822; owned by State of Mississippi 14. 2826 Arcadia, PPIN 15049; owned by State of Mississippi 15. 1602 Sky Farm Avenue, PPIN 19769; owned by State of Mississippi 16. 2938 Park Avenue, PPIN 5575; owned by State of Mississippi 17. 1616 Martin Luther King, PPIN 19191; owned by State of Mississippi 18. 1612 Poplar Street, PPIN 17782; owned by State of Mississippi 19. 1610 Sky Farm Avenue, PPIN 19767; owned by State of Mississippi 20. 1625 Sky Farm Avenue, PPIN 19734; owned by State of Mississippi 21. Howard Street, PPIN 17947; owned by State of Mississippi 22. 1617 Sky Farm Avenue, PPIN 19732; owned by State of Mississippi 23. Meadow Street, PPIN 17227; owned by State of Mississippi On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-15-1081 Approve addition to Employee Driving List: 1. Water Treatment Plant - Marilyn Edwards Attachments: Driving List City of Vicksburg Page 4 Printed on 12/16/2015 Board of Mayor and Aldermen Minutes - Final September 21, 2015 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted addition to Employee Driving List in the Water Treatment Plant for Marilyn Edwards. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: N. ID-15-1078 Authorize Mayor to execute Contract with Killen Contractors, Inc. for Installation of Precision Approach Path Indicator (PAPI) at the Vicksburg Municipal Airport in the amount of $54,221.00 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Killen Contractors, Inc. for Installation of Precision Approach Path Indicator (PAPI) at the Vicksburg Municipal Airport in the amount of $54,221.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson ID-15-1131 Authorize Mayor to Execute Grant Agreement with Vicksburg Warren County Chamber of Commerce Community Fund, Inc., the National Park Service and the City of Vicksburg for the Lower Mississippi Delta Initiative Grant Program to Develop a Heritage Walking Trail Network On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Grant Agreement with Vicksburg Warren County Chamber of Commerce Community Fund Inc., The National Park Service and The City of Vicksburg for the Lower Mississippi Delta Initiative Grant Program to Develop a Heritage Walking Trail Network . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-15-1109 Authorize Mayor to Execute Letter of Engagement with Booker T. Camper, Jr., CPA for FY2015 Audit Attachments: Booker Camper.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Letter of Engagement with Booker T. Camper, Jr., CPA for FY2015 Audit . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for New Hire in the Fire Department (1); Pay Adjustment in the Police Department (1), Gas Department (1); Promotions in the Gas Department (2); Resignation in the City Court (1); Title Changes in the Police Department (2); Retirement in the Police Department (1); Correction of Employment Date in the Fire Department (1), Police Department (1); Discuss Personnel Matter in the Street Department (1), Police Department (1); Permission to Post in the Building Maintenance Department. The motion was seconded by Alderman Mayfield, and upon vote being taken the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Fire Department (1); Pay Adjustment in the Police Department (1), Gas Department (1); Promotions in the Gas Department (2); Resignation in the City Court (1); Title Changes in the Police Department (2); Retirement in the Police Department (1); Correction of Employment Date in the Fire Department (1), Police Department (1); Discuss Personnel Matter in the Street Department (1), Police Department (1); Permission City of Vicksburg Page 5 Printed on 12/16/2015 Board of Mayor and Aldermen Minutes - Final September 21, 2015 to Post in the Building Maintenance Department. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant. : Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Mayor Flaggs leaves the Board Meeting Alderman Thompson is now Mayor Pro-Tem Personnel Matters: A. ID-15-1096 New Hire - Fire Department (1) On motion of Mayor Pro-Tem, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hire for Paramedic I at $11.04 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson B. ID-15-1097 Pay Adjustment - Police Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Pay Adjustment for Sergeant / Watch Commander from $22.00 per hour to $22.20 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson C. ID-15-1110 Pay Adjustment - Gas Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Pay Adjustment for Gas Locator from $9.00 per hour to $10.50 per hour in the Gas Department. Temporary Increase in pay .50 per hour for on call 24/7 and $1.00 increase until the other gas locator is able to return to work. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson D. ID-15-1098 Promotions - Gas Department (2) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Promotions for Gas Serviceman at $8.74 per hour to Foreman at $9.74 per hour; Laborer at $8.00 per hour to Gas Locator at $9.00 per hour and an additional .50 per hour when on call in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson E. ID-15-1099 Resignation - City Court (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to accept Resignation from Deputy Court Clerk in the City Court Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson F. ID-15-1100 Title Changes - Police Department (2) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Title Changes for two (2) Community Resource Officers to Crime Prevention Specialist- Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 12/16/2015 Board of Mayor and Aldermen Minutes - Final September 21, 2015 G. ID-15-1101 Retirement - Police Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Retirement for Secretary II in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson H. ID-15-1102 Correction of Employment Date - Fire Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Correction of Employment Date for Paramedic I from September 08, 2015 to September 21, 2015, in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson I. ID-15-1103 Correction of Employment Date - Police Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve the Correction of Employment Date for Crossing Guard from September 08, 2015 to September 21, 2015, in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson J. ID-15-1104 Discuss Personnel Matter - Street Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman held a discussion regarding a Zero Turn Mower Operator who owes money to the City and voted to authorize the City Clerk to take last pay check to recover the cost in the Street Department .. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson K. ID-15-1105 Discuss Personnel Matter - Police Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman held a discussion regarding a Police Officer who owes money to the City and voted to authorize the City Clerk to take last pay check to recover the debt owed in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson L. ID-15-1106 Permission to Post - Custodian - Building Maintenance Department (1) On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Request to Post for Custodian in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson N. ID-15-1445 Come Out of Executive Session and Approve All Items in Executive Session On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to Come Out of Executive Session and Approve All items done in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor Pro-Tem and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, September, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR City of Vicksburg Page 7 Printed on 12/16/2015 Board of Mayor and Aldermen Minutes - Final September 21, 2015 ATTEST: CITY CLERK Aye: 2- Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 8 Printed on 12/16/2015