Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Thursday, December 10, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Walter W. Osborne, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Adopt Resolution Establishing a Youth Services Component to the Parks & Recreation Division On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Minutes: A. ID-15-1442 Adopt Board Meeting Minutes for: 1. September 10, 2015 2. September 21, 2015 3. September 25, 2015 4. September 30, 2015 5. October 05, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Board Meeting Minutes for: 1. September 10, 2015; 2. September 21, 2015; 3. September 25, 2015; 4. September 30, 2015; 5. October 05, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-1431 Receive Sealed Bids for: 1. Excavator 2. Two (2) Type III Ambulance Remounts On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Excavator; Two (2) Type III Ambulance Remounts in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. EXCAVATOR: SCOTT EQUIPMENT, INC, 3860 I-55 South; Jackson, MS 39212 Total Bid: $143,985.00 JWH Equipment, LLC, 1101 Hwy 80 West; Jackson, MS 39204 Total Bid: $145,000.00 STRIBLING EQUIPMENT, LLC, P.O. Box 6038; Jackson, MS 39288 Total Bid: $157,700.00 TWO (2) TYPE III AMBULANCE REMOUNTS: City of Vicksburg Page 1 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final December 10, 2015 PEACH STATE AMBULANCE, INC., 130 Peach State Court; Tyrone GA 30290 5% BID BOND: YES 1st Ambulance Trade In Allowance $1,750.00 Bid Amount: $77,758.00 2nd Ambulance Trade in Allowance $1,750.00 Bid Amount: $77,758.00 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendations back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1432 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of December 2015 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting. C. ID-15-1434 Presentation of Trophies: 2015 Downtown Christmas Parade of Lights Attachments: Christmas Parade Kim Hopkins, Director of Main Street came before the Board and Presented Trophies for the 2015 Downtown Christmas parade of Lights D. ID-15-1444 Re-appointment to Port Commission: 1. John Ferguson 2. Austin Golding On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Re-appoint to the Port Commission: 1. John Ferguson and 2. Austin Golding. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-1443 Authorize issuance of the following purchase requisition numbers: 1. 1601729 in the amount of $39,767.25 to Marieco, Inc. for NJEX Odorant Injection Systems in the Gas Department (Sole Source) 2. 1601743 in the amount of $11,061.66 to Taser International, Inc. for the purchase of nine (9) additional Taser Guns for the Police Department (Sole Source) 3. 1601812 in the amount of $13,206.48 to HD Supply, Co. for water meters in the Water Maintenance Department (Sole Source) 4. 1601838 in the amount of $29,745.00 to Applied Concepts, Inc. for the purchase of Radar for the new Police Vehicles. (Sole Source) Attachments: Requisition 1601729 Requisition 1601743 Requisition 1601812 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the issuance of the following purchase requisition numbers: 1. 1601729 in the amount of $39,767.25 to Marieco, Inc. for NJEX Odorant Injection Systems in the Gas Department (Sole Source); 2. 1601743 in the amount of $11,061.66 to Taser International, Inc. for the purchase of nine (9) additional Taser Guns for the Police Department (Sole Source); 3. 1601812 in the amount of $13,206.48 to HD Supply, Co. for water meters in the Water Maintenance Department (Sole Source); 4. 1601838 in the amount of $29,745.00 to Applied Concepts, Inc. for the purchase of Radar for Police Vehicles in the Police Department (Sole Source). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1435 Approve Application from Greg Harrison for Complimentary Use of Vicksburg City Auditorium for a City Civil Servant Christmas Dinner on December 16, 2015 Attachments: Comp Use City of Vicksburg Page 2 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final December 10, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Application from Greg Harrison for Complimentary Use of Vicksburg City Auditorium for a City Civil Servant Christmas Dinner on December 16, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-1437 Accept Letters for cost of cutting and cleaning lots and Adopt Resolution establishing Special Assessment for the following properties: 1. 711 Dabney Street, PPIN 16731; owned by Connie Thomas Craft et al 2. 2414 Halls Ferry Road, PPIN 15338; owned by Jean Byrd c/o Donielle Byrd 3. 2604 Drummond Street, PPIN 17000; owned by David Clark 4. 2014 Ford Street, PPIN 16310; owned by State of Mississippi 5. Moonmist Drive, PPIN 9417; owned by State of Mississippi 6. 2225 Letitia Street, PPIN 17134; owned by State of Mississippi 7. 1715 Lane Street, PPIN 15563; owned by State of Mississippi 8. 227 Hills of the Valley, PPIN 19989; owned by State of Mississippi 9. 1504 Ethel Street, PPIN 13793; owned by State of Mississippi Attachments: Special Assessment The Letters (Statements) and Resolutions on the following properties were presented to the Board: 711 Dabney Street, PPIN 16731; owned by Connie Thomas Craft et al 2414 Halls Ferry Road, PPIN 15338; owned by Jean Byrd c/o Donielle Byrd 2604 Drummond Street, PPIN 17000; owned by David Clark 2014 Ford Street, PPIN 16310; owned by State of Mississippi Moonmist Drive, PPIN 9417; owned by State of Mississippi 2225 Letitia Street, PPIN 17134; owned by State of Mississippi 1715 Lane Street, PPIN 15563; owned by State of Mississippi 227 Hills of the Valley, PPIN 19989; owned by State of Mississippi 1504 Ethel Street, PPIN 13793; owned by State of Mississippi On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G.1 ID-15-1453 Adopt Resolution Establishing a Youth Services Component to the Parks and Recreation Division On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution Establishing a Youth Services Component to the Parks and Recreation Division. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-087 Contracts: H. ID-15-1439 Authorize Mayor to execute Memorandum of Agreement between My Brother's Keeper, Inc. and City of Vicksburg for Halls Ferry Park Walking Trail Project [BLUE INK] Attachments: Halls Ferry On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Agreement between My Brother's Keeper, Inc. and City of Vicksburg for Halls Ferry Park Walking Trail Project [BLUE INK]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 3 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final December 10, 2015 I. ID-15-1440 Authorize Mayor to execute Memorandum of Agreement between My Brother's Keeper, Inc. and City of Vicksburg for Porters Chapel Park Walking Trail Project [BLUE INK] Attachments: Porters Chapel On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Agreement between My Brother's Keeper, Inc. and City of Vicksburg for Porters Chapel Park Walking Trail Project [BLUE INK]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting. Docket of Claims: J. ID-15-1433 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 129829 through 130038; 827 through 844. Refund checks numbering 9906211 through 9906257. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting. Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for Pay Adjustment in the Water Department (1), Animal Control Department (1); Retro Pay Adjustment in the Water Maintenance Department (1); Suspension in the Fire Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustment in the Water Department (1), Animal Control Department (1); Retro Pay Adjustment in the Water Maintenance Department (1); Suspension in the Fire Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor's Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Executive Session: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Executive Session:. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: City of Vicksburg Page 4 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final December 10, 2015 A. ID-15-1446 Pay Adjustment - Water Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer from $7.25 per hour to $8.00 per hour in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1447 Pay Adjustment - Animal Control Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment Laborer from $7.25 per hour to $8.00 per hour in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-1448 Retro Pay Adjustment - Water Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retro Pay Adjustment for Laborer, who should have received an increase of .75 cents for completion of six month employment as a minimum wage employee per board approval, however, an increase was not entered into the system. He is due retro pay for the period of September 04, 2015 through December 10, 2015. Total hours worked 578.60 x .75 = $433.95 is the total due to employee in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1450 Suspension - Fire Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension of Firefighter for two (2) shifts (48 hours) in the Fire Department, for violating VFD Standard Operation Guideline 12.3.12 on December 08, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson ID-16-0146 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to come out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Mayor Flaggs, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, December 21, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 5 Printed on 2/11/2016