Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, December 21, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Reverend Park of Holy Trinity. Pledge of Allegiance was led by Mayor Flaggs. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt as amended the 4. Adopt Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-1454 Receive Crime Statistic Report for November 2015 Attachments: Crime Stats Nov. 2015 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Crime Statistic Report for November 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1474 Acknowledge Approval of Interlocal Agreement between the City of Vicksburg and Warren County for Maintenance of Slopes of Haining Boulevard and Industrial Drive Attachments: Interlocal Agreement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Acknowledge Approval of Interlocal Agreement between the City of Vicksburg and Warren County for Maintenance of Slopes of Haining Boulevard and Industrial Drive. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-1458 Approve the following requests relating to the 2014 CDBG Public Facilities Wastewater Treatment Plant Improvement Project: 1. Invoice #1187 in the amount of $5,000.00 from Central Mississippi Planning & Development District for professional services for the administration of the CDBG Grant Project (BLUE INK) 2. Pay Application #2 in the amount of $65,407.50 from J.S. Haren (BLUE INK) 3. Authorize Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #4 in the amount of $25,930.40 (BLUE INK) Attachments: CDBG Grant On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following requests relating to the 2014 CDBG Public Facilities Wastewater Treatment Plant Improvement Project: 1. Invoice #1187 in the amount of $5,000.00 from Central Mississippi Planning & City of Vicksburg Page 1 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final December 21, 2015 Development District for professional services for the administration of the CDBG Grant Project (BLUE INK); 2. Pay Application #2 in the amount of $65,407.50 from J.S. Haren (BLUE INK); 3. Authorize Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #4 in the amount of $25,930.40 (BLUE INK). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1466 Authorize Mayor to execute Municipal Court Collection Grant Award Acceptance Form [BLUE INK] Attachments: Municipal Court Award On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Municipal Court Collection Grant Award Acceptance Form [BLUE INK]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-1455 Accept Letter for cost of cutting and cleaning lot and Adopt Resolution to establish Special Assessment on the following property: 1. 609 Locust Street, PPIN 21313; owned by State of Mississippi Attachments: Special Assessment The Letters (Statements) and Resolutions on the following properties were presented to the Board: 609 Locust Street, PPIN 21313; owned by State of Mississippi On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1456 Approve additions to Employee Driving List: 1. Barry Renfrow, Dennis Hicks - Water Treatment Plant 2. Johnny Sanders - Water Maintenance Department 3. Terence Judge, Larry Cain - Sewer Department 4. Michael Rainey - Police Department Attachments: Driving List On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve additions to Employee Driving List: 1. Barry Renfrow, Dennis Hicks - Water Treatment Plant; 2. Johnny Sanders - Water Maintenance Department; 3. Terence Judge, Larry Cain - Sewer Department; 4. Michael Rainey - Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-1473 Authorize City Clerk to Advertise Sealed Bids for: 1. Renovation of North and South Parking Garages On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to table authorizing the City Clerk to Advertise Sealed Bids for Renovation of North and South Parking Garages. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1460 Approve request from Grace Christian Counseling Center for the 8th Annual "Chill in the Hills" 10K Run, 5K Walk, and 1-Mile Fun Run on Saturday, January 16, 2016 Attachments: Run-Walk On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Grace Christian Counseling Center for street closure on Belmont between Cherry and Drummond Streets for the 8th City of Vicksburg Page 2 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final December 21, 2015 Annual "Chill in the Hills" 10K Run, 5K Walk, and 1-Mile Fun Run on Saturday, January 16, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-1459 Approve request for advertisement from Omicron Rho Lambda of Alpha Phi Alpha Fraternity for its 27th Annual Dr. Martin Luther King, Jr. Scholarship Breakfast Attachments: Scholarship Breakfast Mayor Flaggs stated that purchasing an advertisement from Omicron Rho Lambda of Alpha Phi Alpha Fraternity will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a half page ad from Omicron Rho Lambda of Alpha Phi Alpha Fraternity for the 27th Annual Dr. Martin Luther King, Jr. Scholarship Breakfast in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-1470 Approve Advertisement for Final Payment on the following projects: 1. Bazinsky Pump Station Modification Project 2. Storm Sewer Repair Project Attachments: Final - Bazinsky Pump Station Final - Storm Sewer Repair Project On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Advertisement for Final Payment on the following projects: 1. Bazinsky Pump Station Modification Project; 2. Storm Sewer Repair Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: K. ID-15-1461 Adopt Resolution for Conditional Approval of Redevelopment Tax Abatement for Cannon Property Development, LLC 1970 North Frontage Road (PPIN 28624) Attachments: Tax Abatement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Resolution for Conditional Approval of Redevelopment Tax Abatement for Cannon Property Development, LLC 1970 North Frontage Road (PPIN 28624). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-095 L. ID-15-1467 Adopt Resolution Authorizing Vicksburg Mayor's Health Council's Continued Participation in MS Delta Health Collaborative Program and Acceptance of Subgrant Award from Mississippi State Department of Health for Continued Funding for 2016 [BLUE INK] Attachments: Resolution - Mayor's Health Council On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Adopt Resolution Authorizing Vicksburg Mayor's Health Council's Continued Participation in MS Delta Health Collaborative Program and Acceptance of Subgrant Award ($5,000.00) from Mississippi State Department of Health for Continued Funding for 2016 [BLUE INK]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-096 City of Vicksburg Page 3 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final December 21, 2015 Contracts: M. ID-15-1468 Authorize Mayor to Execute Professional Services Contract with Vanessa Prentiss for Coordination of Vicksburg Mayor's Health Council Program [BLUE INK] Attachments: V. Prentiss On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Professional Services Contract with Vanessa Prentiss for Coordination of Vicksburg Mayor's Health Council Program [BLUE INK]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-15-1457 Authorize Mayor to execute Concessionaire Agreement with Enterprise Leasing Company - South Central, LLC Attachments: Vehicle Rental On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Concessionaire Agreement with Enterprise Leasing Company - South Central, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-15-1462 Authorize Mayor to execute Amendment No. 4 to Owner-Engineer Agreement with Engineering Service for Primary Clarifiers Rehab at Waste Water Treatment Facility Attachments: Amendment No. 4 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Amendment No. 4 to Owner-Engineer Agreement with Engineering Service for Primary Clarifiers Rehab at Waste Water Treatment Facility. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-15-1469 Authorize Mayor to Execute Professional Services Agreement with Stantec for the Halls Ferry Park Walking Trail Project Attachments: Stantec Agreement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Professional Services Agreement with Stantec for the Halls Ferry Park Walking Trail Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-15-1471 Authorize Mayor to Execute Services Agreement with CHISM STRATEGIES, LLC for Polling Survey Services Attachments: CHISM STRATEGIES, LLC On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Services Agreement with CHISM STRATEGIES, LLC for Polling Survey Services. Funds provided through the Mayor's Discretionary Budget. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-15-1472 Authorize Mayor to Execute Agreement with Municipal Code Corporation Attachments: Municipal Code Corporation On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Agreement with Municipal Code Corporation. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final December 21, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for New Hire in the Animal Control Department (1), Sewer Department (1); Suspension in the Fire Department (1), Street Department (1); Pay Adjustment in the Police Department (1), Gas Department (1); Resignation in the Water Maintenance Department (1), Gas Department (1); Permission to Post for GIS/CAD Technician in Public Works (1), Post for Serviceman in the Gas Department (1), Post for Foreman in the Water Maintenance Department (1) Post for Cashier in the Water & Gas Administration (1). The motion was seconded by Alderman Mayfield, and upon vote being taken the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Animal Control Department (1), Sewer Department (1); Suspension in the Fire Department (1), Street Department (1); Pay Adjustment in the Police Department (1), Gas Department (1); Resignation in the Water Maintenance Department (1), Gas Department (1); Permission to Post for GIS/CAD Technician in Public Works (1), Post for Serviceman in the Gas Department (1), Post for Foreman in the Water Maintenance Department (1) Post for Cashier in the Water & Gas Administration (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor's Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-1475 New Hire - Animal Control Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for a Laborer at $7.25 per hour in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1476 New Hire - Sewer Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for an Equipment Operator at $140.00 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-1477 Suspension - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to Suspend a Firefighter for eight (8) hours, without pay, in the Fire Department. Employee violated Vicksburg Fire Department SOG 12.1.75 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1500 Suspension - Street Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to Suspend an Asphalt Foreman pending termination hearing on December 23, 2015 in the Street Department, for failure of Department of Transportation drug screen. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final December 21, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-1478 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for an Investigator from $17.09 per hour to $17.59 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1479 Pay Adjustment - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Pay Adjustment for an Assistant Supervisor from $18.37 per hour to $20.22 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-1480 Resignation - Water Maintenance Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Resignation from a Foreman in the Water Maintenance Department, effective December 23, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1481 Resignation - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Resignation from a Serviceman in the Gas Department, effective December 14, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-1482 Permission to Post - GIS/CAD Technician - Public Works Department (1) The Mayor and Aldermen decided to table this item until Wednesday, December 23, 2015. J. ID-15-1483 Permission to Post - Serviceman - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Serviceman in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-1484 Permission to Post - Foreman - Water Maintenance Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for a Foreman in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-1489 Permission to Post - Cashier - Water & Gas Administration (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Cashier in the Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-16-0214 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to come out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final December 21, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, December 23, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 3/22/2016