Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Wednesday, December 23, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Willis T. Thompson 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: No comments were made. 4. Adopt Agenda ADD: Authorize Mayor to Execute Employer Pre-Arranged Payment Authorization with the Public Employee Retirement System of Mississippi (ID-15-1514) Authorize Appropriation to H.I.V. Services, Inc. in the amount of $26,000.00 (ID-15-1515) Authorize Mayor to Execute Letter proposal for Engineering Evaluation of Water Plant Buildings and Systems (ID-15-1516) DELETE: Executive Session - Permission to Post -= GIS/CAD Technician - Public Works On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-1508 Employee Anniversaries: 1. 20 years of service: Yvonne Simmons - Police Department 2. 10 years of service: Victor Gray-Lewis - Community Development Department Mayor Flaggs recognized Yvonne Simmons in the Police Departmen with twenty (20) years of service. Victor Gray-Lewis in the Community Development Department, with ten (10) years of service. The Mayor and Aldermen congratulated Yvonne Simmons and Victor Gray-Lewis for their years of service with the City of Vicksburg. B. ID-15-1512 Resolution - Joe B. Graham, Jr. Attachments: Joe Graham (Resolution) Mayor Flaggs presented a Resolution In Memory of Joe B. Graham, Jr. Routine Agenda: A. ID-15-1505 Re-appointment to Civil Service Commission: 1. Janice Carstahfnur Attachments: Civil Service Appointment On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Re-Appoint Janice Carstahfnur to the Civil Service Commission. The motion was adopted unanimously by the following vote: City of Vicksburg Page 1 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final December 23, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1502 Appointments to Hazard Mitigation Council: 1. Walter Armstrong - Police Chief 2. Charles Atkins - Fire Chief 3. Garnet Van Norman - Public Works Director 4. James York - Safety Director 5. Victor Gray-Lewis - Community Development Director On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to appoint to the Hazard Mitigation Council: 1. Walter Armstrong - Police Chief; 2. Charles Atkins - Fire Chief; 3. Garnet Van Norman - Public Works Director; 4. James York - Safety Director; 5. Victor Gray-Lewis - Community Development Director. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-1488 Award Sealed Bids for: 1. Air Compressors 2. Asphalt 3. Concrete 4. Mini Excavator 5. Service Uniforms 6. Type III Ambulance (2) Attachments: Air Compressor Asphalt Concrete Mini Excavator Service Uniforms Type III Ambulance On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to award Sealed Bids for an Air Compressors to Deviney Equipment of Jackson, MS; 2. Asphalt to APAC-Mississippi, Inc. of Jackson, MS and Dickerson & Bowen of Brookhaven, MS; 3. Concrete to Vicksburg Ready Mix of Vicksburg, MS; 4. Mini Excavator to Deviney Equipment, Co., of Jackson, MS and the lowest bids from JWH Equipment of Jackson, MS and Stribling Equipment, LLC of Jackson, MS be rejected for not meeting the requirement of the the City (via the attached list); 5. Service Uniforms to Fashions, Inc., of Jackson, MS; 6. Type III Ambulance (2) to Peach State Ambulance, Inc., of Tyrone, GA. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1487 Reject Sealed bids for two (2) Backhoe Loaders and an Excavator and authorize City Clerk to re-advertise Attachments: Bid Reject On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to reject Sealed bids for two (2) Backhoe Loaders and an Excavator and authorize City Clerk to re-advertise. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1501 Acknowledge Attorney General Approval of P25 Public Safety Radio System Interlocal Agreement (MSWIN Addition) Attachments: Interlocal Agreement On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to acknowledge the Attorney General 's Approval of P25 Public Safety Radio System Interlocal Agreement (MSWIN Addition). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-1485 Authorize Issuance of the following purchase requisitions: 1. 1602110 in the amount of $40,600.00 to Digital Ally, Inc. for the City of Vicksburg Page 2 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final December 23, 2015 purchase of Camera System kits for the new police vehicles (Sole Source) 2. 1602154 in the amount of $34,718.00 to Eastern Aviation Fuels, Inc. for jet and avgas fuel for resale at the airport Attachments: Requisition 1602110 Requisition 1602154 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Issuance of the following purchase requisitions: 1. 1602110 in the amount of $40,600.00 to Digital Ally, Inc. for the purchase of Camera System kits for the new police vehicles (Sole Source); 2. 1602154 in the amount of $34,718.00 to Eastern Aviation Fuels, Inc. for jet and avgas fuel for resale at the airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-1491 Adopt Budget Amendments Attachments: Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Action Item E. ID-15-1491 Adopt Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1506 Authorize Mayor to execute terms and conditions of sale for all Digital Ally products Attachments: Digital Ally On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute terms and conditions of sale for all Digital Ally products. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-1504 Authorize Chic Fil A to have a fireworks show on ladies softball field at 9:00 p.m. on New Year's Eve On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from Chic-Fil-A to have a fireworks show on ladies softball field at 9:00 p.m. on New Year's Eve. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-1486 Approve application from Dr. Martin Luther King, Jr. Memorial Day Committee/First Mississippi Chapter of Blacks in Government/Vicksburg Branch NAACP for complimentary use of City Auditorium on Monday, January 16, 2016 from 6:00 p.m. to 8:00 p.m. Attachments: Comp Use On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve application from Dr. Martin Luther King, Jr. Memorial Day Committee/First Mississippi Chapter of Blacks in Government/Vicksburg Branch NAACP for complimentary use of City Auditorium on Monday, January 16, 2016 from 6:00 p.m. to 8:00 p.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-1490 Approve request for advertisement from Vicksburg Blues Society, Inc. for the 32nd Annual International Blues Challenge in Memphis, TN Attachments: Blues Ad Mayor Flaggs stated that purchasing an advertisement from Vicksburg Blues Society, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and City of Vicksburg Page 3 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final December 23, 2015 unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a marketing campaign ad from the Vicksburg Blues Society, Inc. for the 32nd Annual International Blues Challenge in Memphis, TN, in the amount of $4,000.00. Funded from the Mayor's Discretionary Fund. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-1499 Approve invoice #2706 for payment in the amount of $546.69 to Vicksburg-Tallulah Regional Airport for the month of November 2015 Attachments: VTR On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve invoice #2706 for payment in the amount of $546.69 to Vicksburg-Tallulah Regional Airport for the month of November 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L.1 ID-15-1514 Authorize Mayor to Execute Employer Pre-Arranged Payment Authorization with the Public Employees Retirement System of Mississippi Attachments: PERS On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Employer Pre-Arranged Payment Authorization with the Public Employees Retirement System of Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L.2 ID-15-1515 Authorize Appropriation to H.I.V. Services, Inc. in the amount of $26,000.00 Attachments: H.I.V. Services, Inc. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $26,000.00 to H.I.V. Services, Inc. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L.3 ID-15-1516 Authorize Mayor to Execute Letter Proposal for Engineering Evaluation of Water Plant Buildings and Systems Attachments: CDM Smith On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Letter Proposal for Engineering Evaluation of Water Plant Buildings and Systems . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: M. ID-15-1492 Adopt Resolution in Support of the Alcorn State University Versus Jackson State University Annual Football Game Being Played on Alcorn State University's Campus in Alternate Years Attachments: Resolution Alcorn On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution in Support of the Alcorn State University Versus Jackson State University Annual Football Game Being Played on Alcorn State University's Campus in Alternate Years. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-097 City of Vicksburg Page 4 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final December 23, 2015 Contracts: N. ID-15-1497 Approve contract for services from James Lee dba Quality Security, LLC to provide downtown security Attachments: Quality Security On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Contract for Services from James Lee dba Quality Security, LLC to provide downtown security. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: O. ID-15-1464 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Bank Letters for Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-15-1465 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Monthly Tax Collection 5. Detail Budget Attachments: City Sexton Privilege License Mayor&Treasure Tax Collection The City Sexton presented report of collections, account opening graves, etc. for the month of November 2015 as follows: Riles Funeral Home - $1,425.00; Dillon Chisley Funeral Home -$250.00; Fisher Funeral Home -$75.00; Glenwood Funeral Home -$600.00; Jefferson Funeral Home - $2,150.00; Lakeview Funeral Home - $750.00. The City Clerk presented the Privilege License Report for new businesses for the month of November 2015 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $155,286.56 for November 2015 The City Clerk presented the November 2015 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of November 2015 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting City of Vicksburg Page 5 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final December 23, 2015 Q. ID-15-1463 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 120395 through 130241. On motion of Mayor Flaggs seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity pay in the Police Department (1), Community Development Department (1); New Hires in the Fire Department (7); Pay Adjustment in the Fire Department (1), Police Department (1); Resignation in the Water and Gas Administration (1); Suspension in the Fire Department (1); Termination in the Street Department (1); Permission to Post for GIS/CAD Technician in the Public Works Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity pay in the Police Department (1), Community Development Department (1); New Hires in the Fire Department (7); Pay Adjustment in the Fire Department (1), Police Department (1); Resignation in the Water and Gas Administration (1); Suspension in the Fire Department (1); Termination in the Street Department (1); Permission to Post for GIS/CAD Technician in the Public Works Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-1510 Longevity - Police Department (1) On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Longevity Pay for Secretary II from $13.79 per hour to $13.88 per hour in the Police Department, for twenty (20) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1509 Longevity - Community Development Department (1) On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Longevity Pay for Director from $34.71 per hour to $34.79 per hour in the Community Development Department, for ten (10) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-1493 New Hires - Fire Department (7) On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve New Hires for seven (7) Firefighter I's at $8.70 per hour in the Fire Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final December 23, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1495 Pay Adjustment - Fire Department (1) On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Pay Adjustment for Lieutenant III from $12.01 per hour to Lieutenant V at $12.54 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-1503 Pay Adjustment - Police Department (1) On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Pay Adjustment Police Officer from $17.90 per hour to Acting Traffic Commander at $18.65 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1496 Resignation - Water and Gas Administration (1) On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to accept Resignation from Cashier in the Water and Gas Administration, effective December 30, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-1494 Suspension- Fire Department (1) On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to Suspend Firefighter for eight (8) hours without pay for violating the Vicksburg Fire Department SOG 12.1.75 (2nd offense) in the Fire Department, . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1498 Termination - Street Department (1) On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Termination of an Asphalt Foreman in the Street Department, effective December 23, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-1511 Permission to Post - GIS/CAD Technician - Public Works Department (1) Deleted at beginning of Board Meeting. ID-16-0229 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to come out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, January 04, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 7 Printed on 3/22/2016 Board of Mayor and Aldermen Minutes - Final December 23, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 8 Printed on 3/22/2016