Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Wednesday, May 25, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Willis T. Thompson 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Authorize mayor to Execute Facility Use Agreement with Greater Grove Street MB Church (ID-15-0753) Executive Session: New - Recreation / Jackson Street Program (change from 4 to 5) Administrative Leave - Fire Department (1) (ID-16-0754 Suspension - Fire Department (1) (ID-16-0755) Administrative Leave - Police Department (1) (ID-16-0756) Department Transfer - Right of Way (1) (ID-16-0757) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-16-607 Employee Anniversaries: 1. 25 years of service: Fire Department - Donald Carter, Lambert Thomas, Jimmy Cogan; Sewer Department - Willie McCroy 2. 20 years of service: Street Department - Tammy Jackson 3. 10 years of service: Waste Water Treatment Plant - David Cochran 4. 5 years of service: Building Maintenance Department - Sheryl Walker Mayor Flaggs recognized Donald Carter, Lambert Thomas, Jimmy Cogan in the Fire Department, Willie McCroy in the Sewer Department with twenty-five (25) years of service. Tammy Jackson in the Street Department with twenty (20) years of service. David Cochran in the Waste Water Treatment Plant with ten (10) years of service. Sheryl Walker in the Building Maintenance Department with five (5) years of service. The Mayor and Aldermen congratulated Donald Carter, Lambert Thomas, Jimmy Cogan, Willie McCroy, Tammy Jackson, David Cochran, Sheryl Walker for their years of service with the City of Vicksburg. B. ID-16-608 Certificate of Retirement: 1. Bobby Robinson - Legal Department 2. Erron Flowers - Fire Department The Mayor and Aldermen presented a Certificate of Retirement to Bobby Robinson in the Legal Department and Erron Flowers in the Fire Department. Routine Agenda: A. ID-16-597 Award Sealed Bids for: 1. Pest Control 2. Sale of Surplus Chairs City of Vicksburg Page 1 Printed on 9/16/2016 Board of Mayor and Aldermen Minutes - Final May 25, 2016 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to award Sealed Bids for: 1. Pest Control to Gary Jones of Vicksburg, MS; 2. Sale of Surplus Chairs to Dianne Hughes of Vicksburg, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-590 Reject Sealed bid for Recreation Supplies from BSN Sports and authorize re-advertisement Attachments: Recreation Bid On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to reject Sealed bid for Recreation Supplies from BSN Sports of Dallas, TX for not meeting bid specs and authorize re-advertisement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-594 Authorize City Clerk to advertise Sealed Bids for: 1. Water Treatment Chemicals On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for Water Treatment Chemicals. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-625 Discussion with Edith Washington regarding property located at 218 Hills of the Valley Attachments: Hills of the Valley A discussion with Edith Washington regarding property located at 218 Hills of the Valley. No action was taken. E. ID-16-586 Approve Request for Advertisement from The River City Special Olympics Softball Team Attachments: Special Olympics Ad Mayor Flaggs stated that purchasing an advertisement from The River City Special Olympics Softball Team will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from The River City Special Olympics Softball Team in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-592 Declare Monday, May 30, 2016, a City Holiday in observance of National Memorial Day/Jefferson Davis' Birthday Attachments: Holiday On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Declare Monday, May 30, 2016, a City Holiday in observance of National Memorial Day/Jefferson Davis' Birthday. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-579 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following property: City of Vicksburg Page 2 Printed on 9/16/2016 Board of Mayor and Aldermen Minutes - Final May 25, 2016 630 Grange Hall Rd., PPIN 26302; owned by Marsha Park (cut grass/weeds, remove trash & debris) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing property to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-606 Approve request from Chief Atkins to declare badge as surplus property for Retiring Captain Erron Flowers and authorize sale for $85.00 Attachments: Surplus Badge On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Chief Atkins to declare badge as surplus property for Retiring Captain Erron Flowers and authorize sale for $85.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-598 Approve request for payment of Insurance and Affiliation Fees for Babe Ruth League International Headquarters for the Mission Baseball League to the following: 1. Babe Ruth League, Inc. in the amount of $330.00 for Affiliation Fees 2. K & K in the amount of $2,768.00 for Insurance Attachments: Babe Ruth On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request for payment of Insurance and Affiliation Fees for Babe Ruth League International Headquarters for the Mission Baseball League to the following: 1. Babe Ruth League, Inc. in the amount of $330.00 for Affiliation Fees; 2. K & K in the amount of $2,768.00 for Insurance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-583 Accept Application and Adopt Preliminary Order of Eaton Electric Holding, LLC (formerly Cooper Lighting, LLC) for Ad Valorem Tax Exemption Attachments: Application Eaton Prelim Order Eaton On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Application and Adopt Preliminary Order of Eaton Electric Holding, LLC (formerly Cooper Lighting, LLC) for Ad Valorem Tax Exemption. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-591 Approve request to declare vehicle surplus property and donate to Warren County Parks and Recreation Commission (1995 Chevrolet Truck, Inventory number 005032, VIN 1GCEC19H3RE271176) Attachments: Surplus Vehicle On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request to declare vehicle surplus property and donate to Warren County Parks and Recreation Commission (1995 Chevrolet Truck, Inventory number 005032, VIN 1GCEC19H3RE271176). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-16-595 Approve additions to employee driving list: 1. Jabaris McDaniel, Reginald Galloway - Fire Department 2. Matthew Barnes, Brandon Jackson - Police Department City of Vicksburg Page 3 Printed on 9/16/2016 Board of Mayor and Aldermen Minutes - Final May 25, 2016 Attachments: Driving List On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve additions to employee driving list: 1. Jabaris McDaniel, Reginald Galloway - Fire Department; 2. Matthew Barnes, Brandon Jackson - Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-16-599 Approve Complimentary Use of the Vicksburg City Auditorium for Memorial Day Ceremony to be held on May 30, 2016 Attachments: Comp Use On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Complimentary Use of the Vicksburg City Auditorium for Memorial Day Ceremony to be held on May 30, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-16-624 Approve request from Bess Mitchell Averett to use two of the City's generator light poles on Saturday, May 28, 2016, from 7:00 p.m. to 9:00 p.m for Symphony at Sunset at the Vicksburg National Military Park Attachments: Symphony On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from Bess Mitchell Averett to use two of the City's generator light poles on Saturday, May 28, 2016, from 7:00 p.m. to 9:00 p.m for Symphony at Sunset at the Vicksburg National Military Park. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-16-593 Approve request from Main Street to spend no more than $1,000.00 to purchase promotional items for Chamber of Commerce Welcome Baskets, Miss Mississippi Bags, and various conference bags Attachments: Main Street On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Main Street to spend no more than $1,000.00 to purchase promotional items for Chamber of Commerce Welcome Baskets, Miss Mississippi Bags, and various conference bags. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-16-600 Approve request for radio advertisement from KHits 104.5, River 101.3, and 92.7 The Touch for Memorial Day Tributes Attachments: Radio Ad Mayor Flaggs stated that purchasing an advertisement from KHits 104.5, River 101.3, and 92.7 The Touch will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a radio ad from KHits 104.5, River 101.3, and 92.7 The Touch for Memorial Day Tributes in the amount of $400.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-16-582 Approve payment in the amount of $47,516.85 to Vicksburg-Warren 911 for the city's share of 17 full-time and 4 temporary dispatchers' salaries, matching benefits, and insurance for check dates 4-01-16 and 4-15-16 Attachments: 911 Payment On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the payment in the amount of $47,516.85 to Vicksburg-Warren 911 for the city's share of 17 full-time and 4 temporary City of Vicksburg Page 4 Printed on 9/16/2016 Board of Mayor and Aldermen Minutes - Final May 25, 2016 dispatchers' salaries, matching benefits, and insurance for check dates 4-01-16 and 4-15-16. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-16-585 Approve invoice #2789 for payment in the amount of $1,499.73 to Vicksburg-Tallulah Regional Airport for the month of April 2016 Attachments: VTR Payment On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve invoice #2789 for payment in the amount of $1,499.73 to Vicksburg-Tallulah Regional Airport for the month of April 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: S. ID-16-580 Adopt Resolution Regarding Status of Fire Station #7 Attachments: Fire Station #7 Resolution On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Resolution Regarding Status of Fire Station #7. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-131 T. ID-16-603 Adopt Resolution Authorizing Preparation and Submittal of a Joint Application for FY2016 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Funds [Blue Ink] Attachments: Resolution JAG On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of a Joint Application for FY2016 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Funds [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-132 U. ID-16-604 Authorize Mayor to execute letter designating Marcia Weaver to make online application to US Department of Justice for FY2016 Edward Byrne Memorial Justice Assistance (JAG) Grant [Blue Ink] Attachments: Certification JAG On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute letter designating Marcia Weaver to make online application to US Department of Justice for FY2016 Edward Byrne Memorial Justice Assistance (JAG) Grant [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: V. ID-16-601 Authorize Mayor to execute Agreement with Stephen McMillin Attachments: McMillin Contract On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Stephen McMillin as an Associate City Prosecuting Attorney. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson W. ID-16-602 Oath of Office - Stephen McMillin - Associate City Prosecuting Attorney City of Vicksburg Page 5 Printed on 9/16/2016 Board of Mayor and Aldermen Minutes - Final May 25, 2016 Mayor Flaggs issued the Oath of Office to Stephen McMillin as Associate City Prosecuting Attorney. X. ID-16-581 Authorize Mayor to execute Agreement with Shape Up Mississippi for Construction of Walking Trail Around Community Garden at Vicksburg Municipal Airport Attachments: Walking Trail On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Shape Up Mississippi for Construction of Walking Trail Around Community Garden at Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Y. ID-16-584 Authorize Mayor to execute Geotech Agreement with Burns Cooley Dennis, Inc. for New Fire Station Attachments: Burns Cooley On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Geotech Agreement with Burns Cooley Dennis, Inc. for New Fire Station. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Z. ID-16-596 Authorize Mayor to execute Phase 1 Feasibility & Master Planning Agreement with Sports Fields, Inc. DBA The Sports Force Attachments: Sports Complex On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Phase 1 Feasibility & Master Planning Agreement with Sports Fields, Inc. DBA The Sports Force. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson AA. ID-16-605 Approve request to Demolish and Authorize Mayor to Execute Contract Agreements for the Demolition and Cleaning of the following properties: 1. 605 Howard Street, PPIN 019273, with DMBW Trucking & Construction, LLC. 2. 1633 Jackson Street, PPIN 017580, with DMBW Trucking & Construction, LLC. 3. 809 Bridge Street, PPIN 015432, with Bernard Construction Co., Inc. 4. 2511 Cedar Street, PPIN 015576, with DMBW Trucking & Construction, LLC. 5. 906 Yazoo Street, PPIN 015902, with DMBW Trucking & Construction, LLC. 6. 1216 Fayette Street, PPIN 019471, with Bernard Construction Attachments: Demo Contracts On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Contract request to Demolish and Authorize Mayor to Execute Contract Agreements for the Demolition and Cleaning of the following properties: 1. 605 Howard Street, PPIN 019273, with DMBW Trucking & Construction, LLC.; 2. 1633 Jackson Street, PPIN 017580, with DMBW Trucking & Construction, LLC.; 3. 809 Bridge Street, PPIN 015432, with Bernard Construction Co., Inc.; 4. 2511 Cedar Street, PPIN 015576, with DMBW Trucking & Construction, LLC.; 5. 906 Yazoo Street, PPIN 015902, with DMBW Trucking & Construction, LLC.; 6. 1216 Fayette Street, PPIN 019471, with Bernard Construction. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson AA. ID-16-753 Authorize Mayor to Execute Facility Use Agreement with Greater 1 Grove Street MB Church City of Vicksburg Page 6 Printed on 9/16/2016 Board of Mayor and Aldermen Minutes - Final May 25, 2016 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize Mayor to Execute Facility Use Agreement with Greater Grove Street MB Church. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: AB. ID-16-587 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Bank Letters for Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson AC. ID-16-588 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of May 2016 as follows: Riles Funeral Home - $1,100.00; Dillon Chisley Funeral Home - $750.00; Fisher Funeral Home - $950.00; Glenwood Funeral Home - $600.00; Jefferson Funeral Home - $2,450.00; Lakeview Funeral Home - $2,450.00; Robbins Funeral Home - $700.00; Miscellaneous - $1,475.00. The City Clerk presented the Privilege License Report for new businesses for the month of May 2016 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $172,765.78 for May 2016 The City Clerk presented the May 2016 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of May 2016 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of May 2016 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting AD. ID-16-589 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 132408 through 132638; 914 through 932. Refund checks numbering 9906387 through 9906437. City of Vicksburg Page 7 Printed on 9/16/2016 Board of Mayor and Aldermen Minutes - Final May 25, 2016 On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Street Department (1), Waste Water Treatment Plant (1), Building Maintenance Department (1); Pay Adjustment in the Police Department (1); Fire Department (2), Street Department (1); Retirement in the Fire Department (1); New Hires in the Police Department (2), Recreation/City Pool (5), Recreation Programs (1), Public Works/Cemetery Department (1), Summer Youth Program (9), Recreation Programs/Jackson Street Summer Program (5); Promotions in the Sewer Department (2); Resignation in the Police Department (1); Termination in the Recreation Programs (1); Administrative Leave in the Fire Department (1); Suspension in the Fire Department (1); Administrative Leave in the Police Department (1); Department Transfer in the Right of Way (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Street Department (1), Waste Water Treatment Plant (1), Building Maintenance Department (1); Pay Adjustment in the Police Department (1); Fire Department (2), Street Department (1); Retirement in the Fire Department (1); New Hires in the Police Department (2), Recreation/City Pool (5), Recreation Programs (1), Public Works/Cemetery Department (1), Summer Youth Program (9), Recreation Programs/Jackson Street Summer Program (5); Promotions in the Sewer Department (2); Resignation in the Police Department (1); Termination in the Recreation Programs (1); Administrative Leave in the Fire Department (1); Suspension in the Fire Department (1); Administrative Leave in the Police Department (1); Department Transfer in the Right of Way (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, John W. Carroll, Sr. - Assistant City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-609 Longevity - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Public Works Administrator from $17.97 per hour to $18.06 per hour in the Street Department, for twenty (20) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-610 Longevity - Waste Water Treatment Plant (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Lab Assistant from $16.26 per hour to $16.34 per hour in the Waste Water Treatment Plant, for ten (10) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 8 Printed on 9/16/2016 Board of Mayor and Aldermen Minutes - Final May 25, 2016 C. ID-16-611 Longevity - Building Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Longevity Pay for Custodian from $9.67 per hour to $9.76 per hour in the Building Maintenance Department, for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-616 Pay Adjustment - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Police Officer from $17.60 per hour to $17.80 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-617 Pay Adjustments - Fire Department (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for Captain V+ at $15.69 per hour to $15.95 per hour, Captain V+ at $14.63 per hour to $14.89 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-618 Pay Adjustment - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Heavy Equipment Operator at $15.50 per hour to Heavy Equipment Operator with Commercial Driving License at $16.50 per hour in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-620 Retirement - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Retirement of Captain in the Fire Department, effective May 31, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-612 New Hires - Police Department (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hires for Police Officer at $14.85 per hour, Secretary II at $9.50 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-613 New Hires - Recreation/City Pool (5) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hires for Head Lifeguard at $8.00 per hour, Two (2) Returning Lifeguard/WSI at $7.75 per hour, WSI Lifeguard at $7.75 per hour, Lifeguard at $7.50 per hour, Recreation/City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-614 New Hire - Recreation Programs (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Baseball Umpire at $15.00 per game in the Recreation Programs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-622 New Hire - Public Works/Cemetery Department (1) City of Vicksburg Page 9 Printed on 9/16/2016 Board of Mayor and Aldermen Minutes - Final May 25, 2016 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Administrative Assistant at $10.50 per hour in the Public Works/Cemetery Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-16-615 New Hires - Summer Youth Program (9) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hires for Nine (9) Summer Youths in the Police Department Street Ball Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-16-623 New Hires - Recreation Programs/Jackson Street Summer Program (5) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hires for Summer Camp Instructor at $10.00 per hour, Three (3) Summer Camp Worker at $8.00 per hour, Summer Camp Worker at $7.25 per hour in the Recreation Programs/Jackson Street Summer Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-16-619 Promotions - Sewer Department (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Promotions for Foreman at $15.26 per hour to Foreman/Back Up Equipment Operator at $16.26 per hour, Laborer at $8.00 per hour to Vac Truck Operator / Laborer at $10.00 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-16-626 Resignation - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Resignation froom Police Officer in the Police Department, effective May 30, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-16-621 Termination - Recreation Programs (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Termination for a Softball Umpire in the Recreation Programs, effective May 17, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-16-754 Administrative Leave - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve placing a Firefighter on Administrative Leave for one (1) day pending termination hearing in the Fire Department, for failing a random drug screening. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-16-755 Suspension - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Suspension of a Firefighter indefinitely in the Fire Department, without pay for receiving a positive drug result from a random drug screen. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson S. ID-16-756 Administrative Leave - Police Department (1) City of Vicksburg Page 10 Printed on 9/16/2016 Board of Mayor and Aldermen Minutes - Final May 25, 2016 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve placing an Investigator on Administrative Leave indefinitely with pay in the Police Department, pending clearance from the City's Medical Review Officer. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson T. ID-16-757 Department Transfer - Right of Way Department On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Department Transfer from Baseball Umpire at $15.00 per game in the Recreation Department to Seasonal Laborer at $7.25 per hour in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson U. ID-16-1017 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, June 06, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 11 Printed on 9/16/2016