Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, October 25, 2016 1:00 PM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by City Attorney Nancy Thomas. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Adopt Resolution Declaring an Emergency for Repair of 16" Sewer Line (ID-16-1458) Authorize the Mayor to Execute to Execute Letter for Termination of Service with Merit Health River Region (ID-16-1459) Authorize the Mayor to Execute Contract Amendment No. 1 with Pavecon, LTD for the 2016 City of Vicksburg Walking Trial Program (ID-16-1460) Executive Session: Remove Item K - Date Correction on Retro Action From - Recreation/City Pool On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-16-1435 Certificate of Retirement: Lt. Beverly Prentiss Mayor Flaggs presented a Certificate of Retirement for: Lieutenant Beverly Prentiss B. ID-16-1436 Employee Anniversaries: 1. 15 years of service: Fire Department - Walter Harris, Patrick Walton; Senior Services - Jennifer Harper 2. 5 years of service: Human Resources - Erma Harris; Community Development - Adrianne Brown Mayor Flaggs recognized Walter Harris, Patrick Walton in the Fire Department, Jennifer Harper in the Senior Services Department; with fifteen (15) years of service. Erma Harris in the Human Resources Department , Adrianne Brown in the Community Development Department, with five (5) years of service. The Mayor and Aldermen congratulated Walter Harris, Patrick Walton, Jennifer Harper, Erma Harris, Adrianne Brown for their years of service with the City of Vicksburg. Minutes: A. ID-16-1427 Adopt Board Meeting Minutes: 1. August 25, 2016 2. August 29, 2016 (Special Called) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Board Meeting Minutes for August 25, 2016 and August 29, 2016 (Special Called). The motion was adopted unanimously by the following vote: City of Vicksburg Page 1 Printed on 11/30/2016 Board of Mayor and Aldermen Minutes - Final October 25, 2016 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-16-1417 Approve request from Morning Star Baptist Church to have a prayer walk starting at the Courthouse (Adams Street side), walk to the intersections of Jackson Street, Main Street, 1st East to Adams Lane; stop at Adams Lane for a Prayer Session then walk back to the Courthouse using the same route on Saturday, October 29, 2016 at 10:00 a.m. Attachments: Morning Star On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from Morning Star Baptist Church to have a prayer walk starting at the Courthouse (Adams Street side), walk to the intersections of Jackson Street, Main Street, 1st East to Adams Lane; stop at Adams Lane for a Prayer Session then walk back to the Courthouse using the same route on Saturday, October 29, 2016 at 10:00 a.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-1422 Approve request from Warren County Soil and Water Conservation District for allocation of funds in the amount of $15,000.00 pursuant to Section 69-27-24 of the Mississippi Code Attachments: Warren County Soil Allocation On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $15,000.00 to the Warren County Soil and Water Conservation District. The City is authorized pursuant to Sec. 69-27-24 of the Mississippi Code of 1972, as amended, for municipalities to contribute to soil conservation district. No matching funds required. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-1423 Approve Invoice #2892 for payment in the amount of $1,508.24 to Vicksburg-Tallulah Regional Airport for the month of September 2016 Attachments: VTR Invoice On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Invoice #2892 for payment in the amount of $1,508.24 to Vicksburg-Tallulah Regional Airport for the month of September 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1430 Approve request for advertisement from The Living Word Church for its Community Engagement Fall Festival Kick Off Event Attachments: Living Word Church Ad Mayor Flaggs stated that purchasing an advertisement from The Living Word Church will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a half page ad from The Living Word Church for its Community Engagement Fall Festival Kick Off Event in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1426 Authorize Mayor to execute Correction Quitclaim Deed Attachments: Quitclaim Deed On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Correction Quitclaim Deed on property adjacent to Fire Station #6 on Cherry Street to American National Red City of Vicksburg Page 2 Printed on 11/30/2016 Board of Mayor and Aldermen Minutes - Final October 25, 2016 Cross. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-1428 Declare Friday, November 11, 2016 a City Holiday in observance of Armistice Day (Veterans' Day) Attachments: Holiday On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Declare Friday, November 11, 2016 a City Holiday in observance of Armistice Day (Veterans' Day). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-1431 Approve request from Alderman Michael A. Mayfield, Sr. to reserve shuttle bus on Saturday, November 19, 2016 from 8:00 a.m. until 6:00 p.m. Attachments: Shuttle Bus Reservation On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from Alderman Michael A. Mayfield, Sr. to reserve shuttle bus on Saturday, November 19, 2016 from 8:00 a.m. until 6:00 p.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-1434 Authorize issuance of the following requisition numbers: 1. 1700675 in the amount of $41,292.00 written to Fluid Process & Pumps, Inc. for the purchase of one (1) Fairbanks Morse 16" Pump for the Waste Water Treatment Plant (Sole Source) 2. 1700708 in the amount of $14,591.50 to Applied Concepts, Inc. for the purchase of five (5) DSR 2X Radars with instant on remote for the Police Department vehicles (Sole Source) 3. 1700716 in the amount of $20,750.00 to Digital Ally, Inc. for the purchase of five (5) Complete Camera Kits for the Police Department (Sole Source) 4. 1700770 in the amount of $27,913.00 to Municipal Emergency Services, Inc. for the purchase of Jaws of Life for the Fire Department (Sole Source) Attachments: Requisition 1700675 Requisition 1700708 Requisition 1700716 Requisition 1700770 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the issuance of the following requisition numbers: 1. 1700675 in the amount of $41,292.00 written to Fluid Process & Pumps, Inc. for the purchase of one (1) Fairbanks Morse 16" Pump for the Waste Water Treatment Plant (Sole Source); 2. 1700708 in the amount of $14,591.50 to Applied Concepts, Inc. for the purchase of five (5) DSR 2X Radars with instant on remote for the Police Department vehicles (Sole Source); 3. 1700716 in the amount of $20,750.00 to Digital Ally, Inc. for the purchase of five (5) Complete Camera Kits for the Police Department (Sole Source); 4. 1700770 in the amount of $27,913.00 to Municipal Emergency Services, Inc. for the purchase of Jaws of Life for the Fire Department (Sole Source). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-1419 Accept Letters for Cost of Cutting and Cleaning Lots/Demolition and Site Clearing and Adopt Resolution/Order to Establish Special Assessments for the following properties: 1. 3615 Security Street, PPIN 15790; owned by Mary Ann Mitchell 2. 600 Depot Street, PPIN 15494; owned by Moak Petroleum Products, Inc. 3. 1321 Main Street, PPIN 18673; owned by Patrice Rose 4. 125 Stillwater Drive, PPIN 28399; owned by Willie Shaw, Jr. City of Vicksburg Page 3 Printed on 11/30/2016 Board of Mayor and Aldermen Minutes - Final October 25, 2016 5. 108 Grey Oaks, PPIN 10126; owned by William Thomas 6. 2728 Drummond Street, PPIN 5528; Frank Wolfe 7. 2415 Letitia, PPIN 17175; owned by Andrew Peoples, Sr. 8. 2627 Ken Karyl, PPIN 13116; owned by M. Thomas Estate c/o Leroy Johnson 9. 1607 South, PPIN 17892; owned by Charles Turner et al 10. 1015 Adams Street, PPIN 18618; owned by Warren County Board of Supervisors Attachments: Special Assessment The Letters (Statements) and Resolutions/Orders on the following properties were presented to the Board: 1. 3615 Security Street, PPIN 15790; owned by Mary Ann Mitchell 2. 600 Depot Street, PPIN 15494; owned by Moak Petroleum Products, Inc. 3. 1321 Main Street, PIN 18673; owned by Patrice Rose 4. 125 Stillwater Drive, PPIN 28399; owned by Willie Shaw, Jr. 5. 108 Grey Oaks, PPIN 10126; owned by William Thomas 6. 2728 Drummond Street, PPIN 5528; Frank Wolfe 7. 2415 Letitia, PPIN 17175; owned by Andrew Peoples, Sr. 8. 2627 Ken Karyl, PPIN 13116; owned by M. Thomas Estate c/o Leroy Johnson 9. 1607 South, PPIN 17892; owned by Charles Turner et al 10. 1015 Adams Street, PPIN 18618; owned by Warren County Board of Supervisors. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots/demolition and Adopt the following Resolutions/Orders establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.1 ID-16-1458 Adopt Resolution Declaring an Emergency for Repair of 16" Sewer Line On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Resolution Declaring an Emergency for Repair of 16" Sewer Line. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-160 Resolutions: J. ID-16-1433 Adopt Resolution declaring service weapon surplus and Authorize sale to Lt. Beverly Prentiss in accordance with Section 45-9-131 of the Mississippi Code of 1972 Attachments: Resolution - Service Weapon On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution declaring service weapon surplus and Authorize sale to Lt. Beverly Prentiss in accordance with Section 45-9-131 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-161 K. ID-16-1454 Adopt Resolution Regarding Bid Protest filed by Gulf Coast Underground Attachments: Resolution Gulf Coast Underground On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Resolution Regarding Bid (Continuance Sewer Assessment Project Year 2) Protest filed by Gulf Coast Underground. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-162 City of Vicksburg Page 4 Printed on 11/30/2016 Board of Mayor and Aldermen Minutes - Final October 25, 2016 Contracts: L. ID-16-1432 Accept Proposal No. 16-122-06 from E. Cornell Malone for EIFS Repair of Vicksburg Convention Center Attachments: VCC EIFS Repair On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Proposal No. 16-122-06 from E. Cornell Malone for EIFS Repair of Vicksburg Convention Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-16-1453 Authorize Mayor to execute Contract Amendment No. 2 with Fordice Construction for Water Treatment Plant Elevator Modernization Attachments: Elevator Modernization No. 2 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract Amendment No. 2 with Fordice Construction for Water Treatment Plant Elevator Modernization. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M.1 ID-16-1459 Authorize the Mayor to Execute Letter for Termination of Services with Merit Health River Region On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Letter for Termination of Services with Merit health River Region. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M.2 ID-16-1460 Authorize the Mayor to Execute Contract Amendment No. 1 with Pavecon, LTD for the 2016 City of Vicksburg Walking Trail Program On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract Amendment No. 1 with Pavecon, LTD for the 2016 City of Vicksburg Walking Trail Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (2), Senior Services (1), Human Resources Department (1), Community Development (1); New Hire in the Police Department (1); Promotions in the Fire Department (4); Pay Adjustments in the Police Department (4), Fire Department (3) Resignation in the Police Department (1); Retirement in the Police Department (1); Suspensions in the Fire Department (2) Discussion Matter in the Community Development Department (2); Permission to Create and Post - Full-Time Laborer in the Parks and Recreation Maintenance Department (1); Permission to Create and Hire a Part-Time Collection Specialist in the Court Services Department (1); Permission to Hire a Collection Specialist in the Court Services Department (1); Post for Laborer in the Parks and Recreation Maintenance Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (2), Senior Services (1), Human Resources Department (1), Community Development (1); New Hire in the Police Department (1); Promotions in the Fire Department (4); Pay Adjustments in the Police Department (4), Fire Department (3) Resignation in the Police Department (1); Retirement in the Police Department (1); Suspensions City of Vicksburg Page 5 Printed on 11/30/2016 Board of Mayor and Aldermen Minutes - Final October 25, 2016 in the Fire Department (2) Discussion Matter in the Community Development Department (2); Permission to Create and Post - Full-Time Laborer in the Parks and Recreation Maintenance Department (1); Permission to Create and Hire a Part-Time Collection Specialist in the Court Services Department (1); Permission to Hire a Collection Specialist in the Court Services Department (1); Post for Laborer in the Parks and Recreation Maintenance Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-1437 Longevity - Fire Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Firefighter from $9.41 per hour to $9.48 per hour; Firefighter from $11.48 per hour to $11.55 per hour in the Fire Department, for fifteen (15) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-1438 Longevity - Senior Services (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Supervisor from $19.51 per hour to $19.50 per hour in the Senior Services Department, for fifteen (15) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-1439 Longevity - Human Resources (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Data Entry/Assistant Benefits Coordinator from $12.91 per hour to $13.00 per hour in the Human Resources Department, for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1440 Longevity - Community Development (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Permit Technician from $10.50 per hour to $10.59 per hour in the Community Development Department, for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1441 New Hire - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Police Officer at $15.65 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-1442 Promotions - Fire Department (4) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Promotions for Lieutenant Paramedic V at $15.46 perhour to Captain Paramedic I at $15.69 per hour, Firefighter Paramedic III at $13.02 per hour to Lieutenant Paramedic I at $14.08 per hour, Firefighter Ambulance IV at $11.69 per hour to Lieutenant I at $11.71 per hour, Firefighter Ambulance III at $10.78 per hour to Lieutenant I at $11.71 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 11/30/2016 Board of Mayor and Aldermen Minutes - Final October 25, 2016 G. ID-16-1443 Pay Adjustments - Police Department (4) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Two (2) Patrol Officers from $14.95 per hour to $15.15 per hour, Patrol Officer from $15.70 per hour to $15.90 per hour, Patrol Officer from $14.95 per hour to $15.15 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-1444 Pay Adjustments - Fire Department (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Captain V+ at $15.90 per hour to $16.16 per hour, Captain I at $13.35 per hour to Captain III at $13.94 per hour, Lieutenant IV at $12.68 per hour to Lieutenant V at $12.96 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-1445 Resignation - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from Police Offer in the Police Department, effective October 27, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-1446 Retirement - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Retirement from a Lieutenant in the Police Department, effective October 17, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-1447 Date Correction on Retro Action Form - Recreation/City Pool (1) This Agenda Item was removed from the Agenda. L. ID-16-1455 Suspensions - Fire Department (2) Appearing: Fire Chief Charles Atkins On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspensions for twelve hours on Two (2) Paramedics, for failure to follow instructions given on and before promotional examination in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-16-1448 Discussion Matter - Community Development Department (2) A discussion was held. No action was taken. N. ID-16-1449 Permission to Create and Post - Full-Time Laborer - Parks and Recreation Maintenance Department (1) Appearing: Joe Graves and Jeff Boyett On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request to Create and Post for a Full-Time Laborer in the Parks and Recreation Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-16-1450 Permission to Create and Hire - Part-Time Court Services Collection Specialist (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request to Create and Hire a Part-Time Collection Specialist in Court Services. The motion was adopted unanimously by the following vote: City of Vicksburg Page 7 Printed on 11/30/2016 Board of Mayor and Aldermen Minutes - Final October 25, 2016 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-16-1451 Permission to Hire - Court Services Collection Specialist (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request to Hire a Collection Specialist in Court Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-16-1452 Permission to Post - Laborer - Parks and Recreation Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Personnel Matters Q. ID-16-1452 Permission to Post - Laborer - Parks and Recreation Maintenance Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q.1 ID-16-1590 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: R. ID-16-1420 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson S. ID-16-1421 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax 5. Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of September 2016 as follows: Riles Funeral Home - $75.00; Fisher Funeral Home - $450.00; Glenwood Funeral Home - $650.00; Jefferson Funeral Home - $825.00; Lakeview Funeral Home - $1,150.00; Miscellaneous - $75.00. The City Clerk presented the Privilege License Report for new businesses for the month of September 2016 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $140,406.55 for September 2016 The City Clerk presented the September 2016 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes City of Vicksburg Page 8 Printed on 11/30/2016 Board of Mayor and Aldermen Minutes - Final October 25, 2016 The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of September 2016 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of September 2016 Attachments: Supporting documentation following minutes: On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting. T. ID-16-1424 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 134962 through 135174; 990 through 995. On motion of Mayor Flaggs, save and except Check #135158 for United Security Services, seconded by Alderman Thompson, the Mayor and Alderman voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting. Mayor Flaggs left the Board Meeting. Alderman Thompson is now Mayor Pro-Tem Thompson. On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve Claims Docket check number 135158 for United Security Services. Voting aye: Mayor Pro-Tem Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. Adjournment On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, and unanimously passed, the Mayor Pro-Tem and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, November 07, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR PRO-TEM ATTEST: CITY CLERK Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs City of Vicksburg Page 9 Printed on 11/30/2016