Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen Monday, November 7, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr., Pledge of Allegiance was led by Alderman Willis T. Thompson. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Ratify the Rejection of the Case CX130D Excavator with JWH Equipment, LLC (ID-16-1600) Authorize the Mayor to Execute Contract for Services with Jonathan Somerville (ID-16-1601) Executive Session: Pay Adjustments - Recreation/Tennis (3) (ID-16-1602) Pay Adjustments - Gas Department (5) (ID-16-1603) Pay Adjustments - Water Maintenance Department (5) (ID-16-1604) Pay Adjustment - Sewer Department (2) ID-16-1605) Reaffirm Department Transfer - Parks & Recreation Maintenance (2) (ID-16-1606) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-16-1507 Employee Anniversaries: 1. 20 years of service: Robert Mays - Animal Control Department Mayor Flaggs recognized Robert Mays in the Animal Control Department; with twenty (20) years of service. The Mayor and Aldermen congratulated Robert Mays for his years of service with the City of Vicksburg. Minutes: A. ID-16-1457 Adopt Board Meeting Minutes for: 1. September 06, 2016 2. September 09, 2016 3. September 15, 2016 4. September 19, 2016 5. September 23, 2016 6. September 30, 2016 7. October 03, 2016 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Board Meeting Minutes for: 1. September 06, 2016 2. September 09, 2016 3. September 15, 2016 4. September 19, 2016 5. September 23, 2016 City of Vicksburg Page 1 Printed on 12/29/2016 Board of Mayor and Aldermen Minutes - Final-revised November 7, 2016 6. September 30, 2016 7. October 03, 2016 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Public Hearing: A. ID-16-1463 Appeal Hearing: Michelle Lay Attachments: Michelle Lay Appeal Hearing Routine Agenda: A. ID-16-1461 Receive Sealed Bids for: 1. City Hall Restoration No Bids Rececived. No action taken. a.1 ID-16-1600 Ratify the Rejection of the Case CX130D Excavator with JWH Equipment, LLC. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Ratify the Rejection of the Case CX130D Excavator with JWH Equipment, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-1462 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of November 2016 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. C. ID-16-1429 Re-Appointment/Appointment to Planning and Zoning Commission Attachments: Planning-Zoning On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Appointment of Dr. Thomas C. Sturgis from November 07, 2016 thru October 30, 2020 and Re-Appointment of Warren Jones from November 07, 2016 thru October 30, 2020; David Sessums from November 07, 2016 thru October 30, 2019; Steven J. Jones from November 07, 2016 thru October 30, 2020; Robert Clingan from November 07, 2016 thru October 30, 2019 to the Planning and Zoning Commission. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1464 Accept Letter of Appeal from Charmaine McGowan regarding the decision of the Zoning Board of Appeals on October 4, 2016 meeting denying the Request for a Special Exception to Operate a Non-Profit Christian Ministry of Hope for temporary housing for women at 4 Crestwood Drive and Authorize City Clerk to Set Hearing Date for Monday, December 5, 2016 at 10:00 a.m. Attachments: Appeal Letter McGowan On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept Letter of Appeal from Charmaine McGowan regarding the decision of the Zoning Board of Appeals on October 4, 2016 meeting denying the Request for a Special Exception to Operate a Non-Profit Christian Ministry of Hope for temporary housing for women at 4 Crestwood Drive and Authorize City Clerk to Set Hearing Date for Monday, December 5, 2016 at 10:00 a.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1505 Authorize Mayor to Execute Letter to Corps of Engineers regarding 592 Waterline On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Letter to Corps of City of Vicksburg Page 2 Printed on 12/29/2016 Board of Mayor and Aldermen Minutes - Final-revised November 7, 2016 Engineers regarding 592 Waterline for 1.9 million dollars funding committment. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-1480 Authorize Mayor to Execute FY 2017 Emergency Medical Services Operating Fund (EMSOF) Grant Application Attachments: EMS Grant Application On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute FY 2017 Emergency Medical Services Operating Fund (EMSOF) Grant Application. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-1485 Approve Soil and Concrete Testing in the amount of $6,000.00 with Ladner Testing Laboratories, Inc. for Vicksburg Fire Station Attachments: Testing Fire Station On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to table the Soil and Concrete Testing in the amount of $6,000.00 with Ladner Testing Laboratories, Inc. for Vicksburg Fire Station. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-1486 Accept Proposal from PPM Consultants to assist the City of Vicksburg in the development of a EPA Brownfield Cleanup Grant at no charge for the Kuhn Memorial Hospital Attachments: Brownfield Cleanup Grant On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the the Proposal from PPM Consultants to assist the City of Vicksburg in the development of a EPA Brownfield Cleanup Grant at no charge for the Kuhn Memorial Hospital. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-1504 Approve Renewal of Group Life Insurance with Dearborn National Attachments: Dearborn On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Renewal of Group Life Insurance with Dearborn National. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-1465 Approve request from The Living Word Baptist Church to block the following streets for a Community Engagement Fall Festival on November 12, 2016 from 3:00 p.m. to 6:00 p.m.: 1. From Clay Street to Crawford 2. From South Street to Crawford 3. From 1st North to Farmer 4. From Locust to Farmer Attachments: Living Word Church On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from The Living Word Baptist Church to block the following streets for a Community Engagement Fall Festival on November 12, 2016 from 3:00 p.m. to 6:00 p.m.: 1. From Clay Street to Crawford; 2. From South Street to Crawford; 3. From 1st North to Farmer; 4. From Locust to Farmer. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-1467 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates September 01, 2016 and September 15, 2016 in the City of Vicksburg Page 3 Printed on 12/29/2016 Board of Mayor and Aldermen Minutes - Final-revised November 7, 2016 amount of $50,200.89 2. Check dates September 30, 2016 and October 14, 2016 in the amount of $41,827.06 Attachments: 911 Payment 911 Payment (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 4 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates September 01, 2016 and September 15, 2016 in the amount of $50,200.89; 2. Check dates September 30, 2016 and October 14, 2016 in the amount of $41,827.06. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-16-1468 Approve Addition to Employee Driving List: 1. Gordon Griffin - Police Department Attachments: Driving List On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Addition to Employee Driving List: 1. Gordon Griffin - Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-16-1469 Approve request for sponsorship from jb Entertainment Group for Alcorn State vs. Jackson State Soul Bowl Game Attachments: Soul Bowl Ad Mayor Flaggs stated that purchasing an advertisement from jb Entertainment Group will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a Sponsorship Package ad from jb Entertainment Group for Alcorn State vs Jackson State Soul Bowl Game in the amount of $2,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-16-1470 Approve request from Southern Cultural Heritage Foundation for allocation of matching funds in the amount of $20,000.00 pursuant to Section 39-15-1 of the Mississippi Code Attachments: SCHF Allocation On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Southern Cultural Heritage Foundation for allocation of matching funds in the amount of $20,000.00 pursuant to Section 39-15-1 of the Mississippi Code, as amended, for authority of municipal government to expend matching general fund monies in support of the arts. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-16-1474 Approve request from Step by Step Performing Arts Academy for allocation of matching funds in the amount of $5,000.00 pursuant to Section 39-15-1 of the Mississippi Code Attachments: Step by Step Allocation On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from Step by Step Performing Arts Academy for allocation of matching funds in the amount of $5,000.00 pursuant to Section 39-15-1 of the Mississippi Code, as amended, for authority of municipal government to expend matching general fund monies in support of the arts. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 4 Printed on 12/29/2016 Board of Mayor and Aldermen Minutes - Final-revised November 7, 2016 P. ID-16-1478 Declare the following holidays as City holidays: 1. Thanksgiving: November 24-25, 2016 2. Christmas: December 25-26, 2016 3. New Year's: January 1-2, 2017 Attachments: Holidays On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the following holidays as City holidays: 1. Thanksgiving: November 24-25, 2016; 2. Christmas: December 25-26, 2016; 3. New Year's: January 1-2, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-16-1481 Approve request for radio sponsorship from KHits 104.5, River 101.3 and 92.7 The Touch for Holiday Greetings Attachments: Holiday Greetings Mayor Flaggs stated that purchasing an advertisement from KHits 104.5, River 101.3 and 92.7 The Touch will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of radio ads from KHits 104.5, River 101.3 and 92.7 The Touch for Holiday Greetings in the amount of $300.00 for November and December each. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-16-1482 Approve request from Lifting Lives Ministries, Inc. for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: Lifting Lives Allocation On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to Lifting Lives Ministries, Inc. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson S. ID-16-1494 Approve request for advertisement in the amount of $500.00 from Adorned Glam House for Soul Bowl Classic Fashion Show & Scholarship Fundraiser Attachments: Soul Bowl Ad 2 Mayor Flaggs stated that purchasing an advertisement from Adorned Glam House will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Adorned Glam House for Soul Bowl Classic Fashion Show & Scholarship Fundraiser in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson T. ID-16-1499 Authorize issuance of the following requisition numbers: 1. 1700927 in the amount of $58,091.98 to Deviney Equipment, Inc. for the purchase of one New Holland Tractor with Bush Hog for the Gas Plant [State Contract] 2. 1700936 in the amount of $750,000.00 to Sunbelt Fire Apparatus, Inc. for the purchase of one HP78 Aerial Ladder Truck for the Fire Department [State Contract] City of Vicksburg Page 5 Printed on 12/29/2016 Board of Mayor and Aldermen Minutes - Final-revised November 7, 2016 Attachments: Requisition 1700927 Requisition 1700936 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the issuance of the following requisition numbers: 1. 1700927 in the amount of $58,091.98 to Deviney Equipment, Inc. for the purchase of one New Holland Tractor with Bush Hog for the Gas Plant [State Contract]; 2. 1700936 in the amount of $750,000.00 to Sunbelt Fire Apparatus, Inc. for the purchase of one HP78 Aerial Ladder Truck for the Fire Department [State Contract]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson U. ID-16-1479 Authorize City Clerk to advertise Sealed Bids for: 1. Police Station Canopy Attachments: Bid Police Canopy On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for: 1. Police Station Canopy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson V. ID-16-1471 Accept Letters for Cost of Cutting and Cleaning Lots/Demolition and Site Clearing and Adopt Resolution/Order to Establish Special Assessments for the following properties: 1. 1226 Second North, PPIN 17653; owned by State of Mississippi 2.1607 Main Street, PPIN 17521; owned by State of Mississippi 3. Bonelli Street, PPIN 18252; owned by State of Mississippi 4. 1104 Third North, PPIN 18822; owned by State of Mississippi 5. 219 Enchanted Drive, PPIN 9366; owned by State of Mississippi 6. Springridge Drive, PPIN 7708; owned by State of Mississippi 7. 2938 Park Avenue, PPIN 5575; owned by State of Mississippi 8. 2504 Dot Street, PPIN 15384; owned by State of Mississippi 9. 2427 Oak Street, PPIN 15156; owned by State of Mississippi 10. Martin Luther King, PPIN 19805; owned by State of Mississippi 11. Moonmist Drive, PPIN 9417; owned by State of Mississippi 12. 2326 Lake Street, PPIN 17116; owned by State of Mississippi 13. 2015 Ford Road, PPIN 16305; owned by State of Mississippi 14. 1228 Grammar Street, PPIN 18240; owned by State of Mississippi Attachments: Special Assessments Special Assessment The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 1226 Second North, PPIN 17653; owned by State of Mississippi 2.1607 Main Street, PPIN 17521; owned by State of Mississippi 3. Bonelli Street, PPIN 18252; owned by State of Mississippi 4. 1104 Third North, PPIN 18822; owned by State of Mississippi 5. 219 Enchanted Drive, PPIN 9366; owned by State of Mississippi 6. Springridge Drive, PPIN 7708; owned by State of Mississippi 7. 2938 Park Avenue, PPIN 5575; owned by State of Mississippi 8. 2504 Dot Street, PPIN 15384; owned by State of Mississippi 9. 2427 Oak Street, PPIN 15156; owned by State of Mississippi 10. Martin Luther King, PPIN 19805; owned by State of Mississippi 11. Moonmist Drive, PPIN 9417; owned by State of Mississippi 12. 2326 Lake Street, PPIN 17116; owned by State of Mississippi 13. 2015 Ford Road, PPIN 16305; owned by State of Mississippi 14. 1228 Grammar Street, PPIN 18240; owned by State of Mississippi On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 12/29/2016 Board of Mayor and Aldermen Minutes - Final-revised November 7, 2016 W. ID-16-1488 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Attachments: Special Assessments 2 Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 2641 Roosevelt Avenue, PPIN 13087; owned by Dorothy Briscoe Estate c/o Dorris Brisco On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing property to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Policy Issues: A. ID-16-1522 Adopt Policy for Clinic Use by Employees During Working Hours Attachments: Clinic Policy On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Policy for Clinic Use by Employees During Working Hours. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: B. ID-16-1496 Adopt Resolution to Loan Equipment to Vicksburg Warren School District to Prepare Softball Fields Attachments: Resolution - Loan Equipment On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Loan Equipment to Vicksburg Warren School District to Prepare Softball Fields. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-164 C. ID-16-1501 Adopt Resolution Authorizing Preparation and Submittal of an Application to the Mississippi Office of Highway Safety, Division of Public Safety Planning, Under the FY18 Occupant Protection Grant Program [BLUE INK] Attachments: Resolution OPG Program On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of an Application to the Mississippi Office of Highway Safety, Division of Public Safety Planning, Under the FY18 Occupant Protection Grant Program [BLUE INK]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-165 Contracts: D. ID-16-1473 Authorize Mayor to Execute Change Order No. 1 with Covington Floor Company, Inc. for Renovation of Gym Floor, Vicksburg City of Vicksburg Page 7 Printed on 12/29/2016 Board of Mayor and Aldermen Minutes - Final-revised November 7, 2016 Multi-Purpose Building and Approve Application for Payment No. 1 Final in the amount of $53,312.00 and Accept Close Out Documents Attachments: CO#1 Gym Floor Final Pay Gym Floor On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Change Order No. 1 with Covington Floor Company, Inc. for Renovation of Gym Floor, Vicksburg Multi-Purpose Building and Approve Application for Payment No. 1 Final in the amount of $53,312.00 and Accept Close Out Documents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1489 Acknowledge Contract for Architectural Services between Canizaro Cawthon Davis and Shape Up Mississippi for Administration of Funds pursuant to Section 3 of House Bill 1630, 2015 Regular Session Attachments: Interpretive Center Museum On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Acknowledge Contract for Architectural Services between Canizaro Cawthon Davis and Shape Up Mississippi for Administration of Funds pursuant to Section 3 of House Bill 1630, 2015 Regular Session . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-1491 Authorize Mayor to Execute Change Order No. 1 with E. Cornell Malone for Vicksburg Convention Center Re-roofing and Building Modifications Attachments: CO #1 VCC Re-Roof On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Change Order No. 1 with E. Cornell Malone for Vicksburg Convention Center Re-Roofing and Building Modifications. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-1493 Authorize Mayor to Execute Contract for Services with Gregg Waterman for Jesse Brent Lower Mississippi River Museum Attachments: Waterman Contract On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract for Services with Gregg Waterman for Jesse Brent Lower Mississippi River Museum. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-1497 Authorize Mayor to Execute Amendment No. 7 to Owner-Engineer Agreement with Engineering Service, a division of M & G Enterprises, Inc. for Waste Water Treatment Facility Improvements Attachments: Amendment #7 WWTF Engr. Svcs. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Amendment No. 7 to Owner-Engineer Agreement with Engineering Service, a division of M & G Enterprises, Inc. for Waste Water Treatment Facility Improvements. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-1498 Authorize Mayor to Execute Rental Agreement with Pitney Bowes for Replacement of Folder/Inserter Attachments: Rental Agreement On motion of Alderman Thompson, seconded by Alderman Mayfield, the City of Vicksburg Page 8 Printed on 12/29/2016 Board of Mayor and Aldermen Minutes - Final-revised November 7, 2016 Mayor and Aldermen voted to authorize the Mayor to Execute Rental Agreement with Pitney Bowes for Replacement of Folder/Inserter. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-1500 Authorize Mayor to Execute Budget Modification #1 under the STOP Violence Against Women Act (VAWA) Grant #15-SC-234-1 [BLUE INK] Attachments: Budget Mod #1 VAWA On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Budget Modification #1 under the STOP Violence Against Women Act (VAWA) Grant #15-SC-234-1 [BLUE INK] The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-1502 Authorize Mayor to Execute Interlocal Agreement for the Administration of the Special Needs Assistance Program Through Member Banks for Eligible Applicants Throughout Warren County, Mississippi Attachments: SnapInterlocal On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Interlocal Agreement for the Administration of the Special Needs Assistance Program Through Member Banks for Eligible Applicants Throughout Warren County, Mississippi The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-16-1503 Authorize Mayor to execute contract with Blue Cross Blue Shield of Mississippi for Administrative Services, Reinsurance and Assignment of Benefits Attachments: Blue Cross Contract Assignment Benefits Healthcare Checklist On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute contract with Blue Cross Blue Shield of Mississippi for Administrative Services, Reinsurance and Assignment of Benefits. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L.1 ID-16-1601 Authorize the Mayor to Execute Contract for Services with Jonathan Somerville On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract for Services with Jonathan Somerville . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Animal Control Department (1), New Hire in the City Court (1), Recreation/Tennis Helper (1); Pay Adjustment in the Police Department (2), Fire Department (1); Reaffirm/Department Transfer in the Landscape Department (1), Reaffirm/Department Transfer in the Gas Department (1); Reaffirm/Promotions in the Gas Department (2); Rescind Resignation in the Landscape Department (1); Resignation in the Street City of Vicksburg Page 9 Printed on 12/29/2016 Board of Mayor and Aldermen Minutes - Final-revised November 7, 2016 Department (1); Retirement in the Recreation/Tennis (1); Terminations in the Recreation Department (2); Discussion Matter in Human Resources (1); Permission to Post for General Maintenance Person in the Parks and Recreation Maintenance Department (1); Pay Adjustments in the Recreation/Tennis (3), Gas Department (5), Water Maintenance Department (5), Sewer Department (2); Reaffirm Department Transfer in the Parks & Recreation Maintenance (2). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Animal Control Department (1), New Hire in the City Court (1), Recreation/Tennis Helper (1); Pay Adjustment in the Police Department (2), Fire Department (1); Reaffirm/Department Transfer in the Landscape Department (1), Reaffirm/Department Transfer in the Gas Department (1); Reaffirm/Promotions in the Gas Department (2); Rescind Resignation in the Landscape Department (1); Resignation in the Street Department (1); Retirement in the Recreation/Tennis (1); Terminations in the Recreation Department (2); Discussion Matter in Human Resources (1); Permission to Post for General Maintenance Person in the Parks and Recreation Maintenance Department (1); Pay Adjustments in the Recreation/Tennis (3), Gas Department (5), Water Maintenance Department (5), Sewer Department (2); Reaffirm Department Transfer in the Parks & Recreation Maintenance (2). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Carolyn Butler - Human Resource Associate; Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-1508 Longevity - Animal Control Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Supervisor from $16.74 per hour to $16.83 per hour in the Animal Control Department, for twenty (20) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-1509 New Hire - City Court (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire Collection Specialist at $10.00 per hour in the City Court. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-1510 New Hire - Recreation/Tennis Helper (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Tennis Helper at $8.00 per hour in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-1511 Pay Adjustments - Police Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Patrol Officer from $14.20 per hour to $15.20 per hour, Patrol Officer/FTO at $15.55 per hour to Patrol Officer at $14.80 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-1512 Pay Adjustment - Fire Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the City of Vicksburg Page 10 Printed on 12/29/2016 Board of Mayor and Aldermen Minutes - Final-revised November 7, 2016 Mayor and Aldermen voted to approve Pay Adjustment for Captain V+ (+2) at $14.80 per hour to $15.06 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-1513 Reaffirm/Department Transfer - Landscape Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Reaffirm/Department Transfer for Seasonal Laborer at $7.25 per hour to Full Time Laborer at $8.00 per hour in the Landscape Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-1514 Reaffirm/Department Transfer - Gas Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Reaffirm/Department Transfer for Seasonal Laborer at $7.25 per hour to Full Time Laborer at $8.00 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-1515 Reaffirm/Promotions - Gas Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Reaffirm the Promotions for Two (2) Labors at $8.00 per hour to Servicemen at $8.50 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-1516 Rescind Resignation - Landscape Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to rescind the Resignation from Laborer in the Landscape Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-16-1517 Resignation - Street Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from Brick Laborer in the Street Department, effective October 27, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-16-1518 Retirement - Recreation/Tennis (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retirement for Tennis Helper in the Recreation Department, effective November 02, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-16-1519 Terminations - Recreation Programs (2) A discussion was held. No action was taken. M. ID-16-1520 Discussion Matter - Human Resources (1) A discussion was held. No action was taken. N. ID-16-1521 Permission to Post - General Maintenance Person - Parks and Recreation Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request to Post for General Maintenance Person in the Parks and Recreation Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 11 Printed on 12/29/2016 Board of Mayor and Aldermen Minutes - Final-revised November 7, 2016 N.1 ID-16-1602 Pay Adjustments - Recreation/Tennis (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Three (3) Tennis Assistants from $7.25 per hour to $8.00 per hour in the Recreation Programs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N.2 ID-16-1603 Pay Adjustments - Gas Department (5) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Five (5) Laborers from $7.25 per hour to $8.00 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N.3 ID-16-1604 Pay Adjustments - Water Maintenance Department (5) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Five (5) Laborers at $7.25 per hour to $8.00 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N.4 ID-16-1605 Pay Adjustments - Sewer Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Two (2) Laborers from $7.25 per hour to $8.00 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N.5 ID-16-1606 Reaffirm Department Transfer - Parks & Recreation Maintenance Department (2) A discussion was held. No action was taken. O. ID-16-1644 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Mayor Flaggs left the Board Meeting. Alderman Thompson is now Mayor Pro-Tem Thompson. Routine Agenda: A. ID-16-1495 Approve request for sponsorship in the amount of $2,500.00 from Mississippi Minority Business Alliance, Inc. for their Annual Luncheon to be held on December 8, 2016 [Mayor's Discretionary Fund] Attachments: MMBA Sponsorship Mayor Pro-Tem Thompson stated that purchasing an advertisement from Mississippi Minority Business Alliance, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Pro-Tem Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor Pro-Tem and Alderman of the City of Vicksburg approved the purchase of a sponsor ad from the Mississippi Minority Business Alliance, Inc. Annual Luncheon in the amount of $2,500.00. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 12 Printed on 12/29/2016 Board of Mayor and Aldermen Minutes - Final-revised November 7, 2016 Absent: 1- Mayor Flaggs Adjournment On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, and unanimously passed, the Mayor Pro-Tem and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, November 10, 2016, to take up and act upon any and all matters that may come before the Board. PRO-TEM MAYOR ATTEST: CITY CLERK Aye: 2- Alderman Mayfield, and Alderman Thompson Absent: 1- Mayor Flaggs City of Vicksburg Page 13 Printed on 12/29/2016