Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, April 17, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Approve Request for Sponsorship in the Amount of $100.00 for the Always Alcorn Golf Tournament to be Held on April 21, 2017 at Whisper Lakes Golf Course (ID-17-0520) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-17-0501 Proclamation - Earth Day 2017 Attachments: Proclamation Earth Day Routine Agenda: A. ID-17-0334 Receive Request for Proposals for: 1. Solid Waste Collection and/or Disposal On motion of Alderman Thompson, seconded by Alderman Mayfield, the Board proceeded to open proposals submitted for furnishing Solid Waste Collection and/or Disposal in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. SOLID WASTE COLLECTION AND /OR DISPOSAL: Waste Management, 1450 Country Club Drive; Jackson, MS 392009 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to reject the Proposals of Waste Management, since it was not submitted by the April 17, 2017 9:00 a.m. deadline. The motion was adopted by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Nay: 1- Mayor Flaggs On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Solid Waste Collection and/or Disposal in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. SOLID WASTE COLLECTION AND/OR DISPOSAL: RIVERBEND ENVIRONMENTAL SERVICES, LLC, P.O. Box 99; Fayette, MS 39069 City of Vicksburg Page 1 Printed on 6/22/2017 Board of Mayor and Aldermen Minutes - Final April 17, 2017 METRO SERVICE GROUP, 99641 Old Gentilly Road; New Orleans, LA 70127 TEAM WASTE JACKSON, LLC, 14339 Hudson Krohn Road; Biloxi, MS 39532 ARROW DISPOSAL SERVICE, P.O. Box 548; Abbeville, AL 36310 EXPRESS WASTE SOLUTIONS, 8636 Florida Boulevard; Denham Springs, LA 70726 WASTE PRO OF MISSISSIPPI, 2187 Stateline Road West; Southhaven, MS 38671 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing proposals to the selection committee for review and recommendation back to the Board for award. The motion was adopted by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Abstained: 1- Mayor Flaggs B. ID-17-0500 Receive Vicksburg Police Department Crime Statistic Reports: 1. February 2017 2. March 2017 Attachments: Stats February 2017 Stats March 2017 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to receive the Vicksburg Police Department Crime Statistic Reports: 1. February 2017, 2. March 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0503 Discuss 1210 Finney Street [Approved 10/10/2016 for Demolition] On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen held a discussion on property located at 1210 Finney Street, and voted to grant a sixty (60) day extension with a thirty (30) day progress report. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0495 Approve request from Director of Parks and Recreation to host Fun Time Summer Camp at the Jackson Street Community Center from June 05, 2017 to July 28, 2017 and spend approximately $650.00 to purchase supplies for the camp Attachments: Fun Time Summer Camp On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from Director of Parks and Recreation to host Fun Time Summer Camp at the Jackson Street Community Center from June 05, 2017 to July 28, 2017 and spend approximately $650.00 to purchase supplies for the camp. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0497 Approve Application from Vicksburg Municipal Court - Domestic Violence Victims Empowerment Program for Complimentary Use of City Auditorium on August 17-18, 2017 Attachments: Comp Use Auditorium On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Application from Vicksburg Municipal Court - Domestic Violence Victims Empowerment Program for Complimentary Use of City Auditorium on August 17-18, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0498 Approve request for advertisement from The Vicksburg Cruisers Car Club for The 11th Annual Red Carpet Classic Auto Show Attachments: Vicksburg Cruisers Ad Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Cruisers Car Club will bring into favorable notice the opportunities, possibilities City of Vicksburg Page 2 Printed on 6/22/2017 Board of Mayor and Aldermen Minutes - Final April 17, 2017 and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an ad from The Vicksburg Cruisers Car Club for The 11th Annual Red Carpet Classic Auto Show in the amount of $750.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0499 Approve request for sponsorship from Vicksburg High School Baseball and Golf Program for its Second Annual Gator Golf Classic on Friday, June 2, 2017 Attachments: Gator Golf Ad Mayor Flaggs stated that purchasing an advertisement from the Vicksburg High School Baseball and Golf Program will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a hole sponsor ad from the Vicksburg High School Baseball and Golf Program for its Second Annual Gator Golf classic on Friday, June 2, 2017 in the amount of $100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0502 Approve request from The Houston Markham, Jr. Day Committee for sponsorship in the amount of $1,000.00 Attachments: Coach Markham Sponsorship Mayor Flaggs stated that purchasing an advertisement from The Houston Markham, Jr. Day Committee will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a banner ad from The Houston Markham, Jr. Day Committee to Celebrate Coach Houston Markham, Jr. Day in the amount of $1,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-17-0506 Approve request from American Legion Auxiliary Unit 213 for sponsorship in the amount of $1,000.00 for their state conference on July 20-23, 2017 Attachments: American Legion Ad Mayor Flaggs stated that purchasing an advertisement from American Legion Auxiliary Unit 213 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsor ad from American Legion Auxiliary Unit 213 for their State Conference on July 20-23, 2017 in the amount of $1,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-17-0516 Approve request for advertising for the 13th Annual Bubba Mims Memorial PCA Golf Classic in the amount of $100.00 Attachments: Mims Golf Classic Mayor Flaggs stated that purchasing an advertisement from 13th Annual Bubba Mims Memorial PCA Golf Classic will bring into favorable notice the City of Vicksburg Page 3 Printed on 6/22/2017 Board of Mayor and Aldermen Minutes - Final April 17, 2017 opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a hole sponsor ad from 13th Annual Bubba Mims Memorial PCA Golf Classic in the amount of $100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J.1 ID-17-0520 Approve Request for Sponsorship in the amount of $100.00 for the Always Alcorn Golf Tournament to be held on April 21, 2017 at Whisper Lakes Golf Course Mayor Flaggs stated that purchasing an advertisement from Always Alcorn Golf Tournament will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a hole sponsor ad from Always Alcorn Golf Tournament in the amount of $100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: K. ID-17-0517 Adopt Resolution to Provide In-Kind Services to United Way for Day of Caring - April 27, 2017 Attachments: Resolution - United Way On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution to Provide In-Kind Services to United Way for Day of Caring - April 27, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-197 Contracts: L. ID-17-0496 Authorize Mayor to execute Contract Amendment No. 2 with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year 2 Attachments: Amendment No. 2 CSAP Year 2 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Contract Amendment No. 2 with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year 2. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-17-0504 Authorize Mayor to execute Change Order #2 with Stantec Consulting Services, Inc. for Kings Community Park Project Attachments: Change Order #2 Kings Park On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Change Order #2 with Stantec Consulting Services, Inc. for Kings Community Park Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-17-0505 Authorize Mayor to execute Contract Amendment No. 2 with Central Asphalt, Inc. for City of Vicksburg Parking Lot Paving Project Attachments: Change Order #2 Parking Lot Paving City of Vicksburg Page 4 Printed on 6/22/2017 Board of Mayor and Aldermen Minutes - Final April 17, 2017 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract Amendment No. 2 with Central Asphalt, Inc. for City of Vicksburg Parking Lot Paving Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-17-0518 Authorize Mayor to execute Agreement to provide capacity on Fiber Optic Network with Newbreak Management Company d/b/a Newbreak Communications Attachments: Newbreak Agreement On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Agreement to provide capacity on Fiber Optic Network with Newbreak Management Company d/b/a Newbreak Communications. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: P. ID-17-0519 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 137846. On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hire in the Recreation/City Pool (1), Street Department (1), Recreation Programs (1), Recreation Programs/City Pool (1); Pay Adjustments in the Police Department (3), Fire Department (1); Resignation in the Street Department (1), Suspension in the Sewer Department (1); Request Permission to Post for Seasonal Worker in the Airport Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Recreation/City Pool (1), Street Department (1), Recreation Programs (1), Recreation Programs/City Pool (1); Pay Adjustments in the Police Department (3), Fire Department (1); Resignation in the Street Department (1), Suspension in the Sewer Department (1); Request Permission to Post for Seasonal Worker in the Airport Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins- Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant, Carolyn Butler - Human Resource Associate. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-17-0507 New Hire - Recreation/City Pool (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Cage Operator at $10.25 per hour in the Recreation/City Pool. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 6/22/2017 Board of Mayor and Aldermen Minutes - Final April 17, 2017 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-17-0508 New Hire - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Equipment Operator at $13.00 per hour in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0509 New Hire - Recreation Programs (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Baseball/Softball Certified Umpire at $25.00 per game in the Recreation Programs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0510 New Hire - Recreation Programs/City Pool (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for 2nd Year Cage at $9.50 per hour in the Recreation Programs/City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0511 Pay Adjustments - Police Department (3) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for Patrol Officer from $18.05 per hour to $18.25 per hour, Juvenile Investigator from $19.96 per hour to $20.16 per hour, Patrol Officer from $15.92 per hour to $16.12 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0512 Pay Adjustment - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Firefighter III at $9.92 per hour to Firefighter IV at $10.36 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0513 Resignation - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Resignation of Asphalt Foreman in the Street Department, effective April 07, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0514 Suspension - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Suspension for Laborer for three (3) days in the Sewer Department, for violations of the City Attendance Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-17-0515 Request Permission to Post - Seasonal Worker - Airport Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Request to Post for Seasonal Worker in the Airport Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 6/22/2017 Board of Mayor and Aldermen Minutes - Final April 17, 2017 J. ID-17-0639 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, April 25, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 6/22/2017