Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, April 25, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Executive Session: Termination - Animal Control (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-17-0533 Certificate of Retirement: 1. David Brown - Parks & Recreation Maintenance Department Minutes: A. ID-17-0529 Adopt Board Meeting Minutes for: 1. March 24, 2017 2. March 27, 2017 (Special Called) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Board Meeting Minutes for: 1. March 24, 2017; 2. March 27, 2017 (Special Called). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Public Hearing: A. ID-17-0521 Appeal Hearing: Chatauqua Watson regarding 4209 East Clay Street On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to open the Appeal Hearing for Chatauqua Watson owner of business located at 4209 East Clay Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Today being the date set for hearing the appeal of Chatauqua Watson, from the decision of the Zoning Board rendered in meeting held on March 07, 2017 appealing the decision of the Zoning Board denying request for special exception to operate a nightclub at 4209 East Clay Street, Suite 3, Vicksburg, Mississippi, which was thereupon ordered filed. The testimony as taken by Cynthia Harris, RPR, CCR, bonded reporter, is made a matter of record herof as thoughtfully set out herein. The minutes of the Zoning Board meeting are made a matter of record hereof as thought fully set out herein. Chatauqua Watson presented her case to the City as follows: City of Vicksburg Page 1 Printed on 6/22/2017 Board of Mayor and Aldermen Minutes - Final April 25, 2017 See attached transcript On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to grant a special exception to Chatauqua Watson to operate a nightclub at 4209 East Clay Street, Suite 3, Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to close the Public Hearing on Chatauqua Watson, business owner, located at 4209 East Clay Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-17-0527 Continue State of Emergency: 1. Repairs of Kemp Bottom Road Bridge 2. Repair Clarifier #1 at Water Treatment Plant On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Continue State of Emergency: 1. Repairs of Kemp Bottom Road Bridge; 2. Repair Clarifier #1 at Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-17-0522 Accept Free Port Warehouse License Application: 1. Vicksmetal Company Attachments: Warehouse License - Vicksmetal On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Free Port Warehouse License Application for Vicksmetal Company. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0523 Approve request for advertisement from River 101.3, KHits 104.5 and 92.7 The Touch for Don't Drink and Drive Campaign for Memorial Day, July 4th and Labor Day Attachments: Don't Drink & Drive Announcements Mayor Flaggs stated that purchasing an advertisement from River 101.3, KHits 104.5 and 92.7 The Touch will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of radio ads from River 101.3, KHits 104.5 and 92.7 The Touch for Don't Drink and Drive Campaign for Memorial Day, July 4th and Labor Day in the amount of $1,350.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0531 Ratify the Mayor's signature on the City of Vicksburg's executed Request for Cash #02/Final and the Consolidated Support Sheet under the Capital Improvements Revolving Loan Program (CAP Loan) with the Mississippi Development Authority (MDA) Attachments: Request for Cash - CAP Loan On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Ratify the Mayor's signature on the City of Vicksburg's executed Request for Cash #02/Final and the Consolidated Support Sheet under the Capital Improvements Revolving Loan Program (CAP Loan) with the Mississippi Development Authority (MDA). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 2 Printed on 6/22/2017 Board of Mayor and Aldermen Minutes - Final April 25, 2017 E. ID-17-0528 Authorize City Clerk to publish Notice of Final Payment to Fordice Construction Company of Vicksburg, MS, for the Exterior Stair at Washington Street Project Attachments: Final Payment (Exterior Stairs) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to publish Notice of Final Payment to Fordice Construction Company of Vicksburg, MS, for the Exterior Stair at Washington Street Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0524 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 2628 Hannah Avenue, PPIN 05004; owned by Nathaniel Green et al c/o Clinton Tyler (remove dilapidated building) 2631 Hannah Avenue, PPIN 05007; owned by Antonio P. Brown (remove dilapidated building) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 2631 Hannah Avenue, PPIN 05007; owned by Antonio P. Brown (remove dilapidated building) - granted thirty (30) day extension The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: G. ID-17-0525 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Bank Letters for Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0526 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax 6. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax City of Vicksburg Page 3 Printed on 6/22/2017 Board of Mayor and Aldermen Minutes - Final April 25, 2017 The City Sexton presented report of collections, account opening graves, etc. for the month of March 2017 as follows: Riles Funeral Home - $500.00; Dillon Chisley Funeral Home - $950.00; Glenwood Funeral Home - $1,150.00; Jefferson Funeral Home - $2,225.00; Lakeview Funeral Home - $2,975.00. The City Clerk presented the Privilege License Report for new businesses for the month of March 2017 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $311,340.86 for March 2017 The City Clerk presented the March 2017 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of March 2017 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of March 2017 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hire in the Police Department (1); Pay Adjustments in the Vehicle Maintenance Department (2), Recreation Maintenance Department (2), Landscape Department (1), Police Department (1); Promotion in the Parks and Recreation Maintenance Department (1); Retirement in the Parks and Recreation Maintenance Department (1); Suspension in Court Services (1); Permission to Post for Laborer in the Parks and Recreation Maintenance Department (1); Termination in the Animal Control Department (1). The motion was seconded by Alderman Thompson and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Police Department (1),; Pay Adjustments in the Vehicle Maintenance Department (2), Recreation Maintenance Department (2), Landscape Department (1), Police Department (1); Promotion in the Parks and Recreation Maintenance Department (1); Retirement in the Parks and Recreation Maintenance Department (1); Suspension in Court Services (1); Permission to Post for Laborer in the Parks and Recreation Maintenance Department (1); Termination in the Animal Control Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Debra Goodman - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-17-0534 New Hire - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Police Officer at $14.80 per hour tin the Police Department, New hire has a Bachelor of Science City of Vicksburg Page 4 Printed on 6/22/2017 Board of Mayor and Aldermen Minutes - Final April 25, 2017 degree. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-17-0535 Pay Adjustments - Vehicle Maintenance Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Specialist from $15.01 per hour to $16.00 per hour, Mechanic I at $12.84 per hour to Mechanic II at $14.09 per hour in the Vehicle Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-17-0536 Pay Adjustments - Recreation Maintenance Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Two (2) Laborers at $8.00 per hour to $8.25 per hour in the Recreation Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-17-0537 Pay Adjustment - Landscape Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer at $8.00 per hour to $8.25 per hour in the Landscape Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-17-0538 Pay Adjustment - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Police Officer from $15.65 per hour to $15.80 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-17-0539 Promotion - Parks and Recreation Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Promotion for Laborer at $11.51 per hour to Foreman at $13.51 per hour to Parks and Recreation Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-17-0540 Retirement - Parks and Recreation Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Retirement from Foreman in the Parks and Recreation Maintenance Department, effective April 30, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-17-0541 Suspension - Court Services (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension for Deputy Court Clerk, for one (1) day in Court Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-17-0542 Permission to Post - Laborer - Parks and Recreation Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request to Post for Laborer in the Parks and Recreation Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 5 Printed on 6/22/2017 Board of Mayor and Aldermen Minutes - Final April 25, 2017 ID-17-0551 Termination - Animal Control (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve accept Resignation from Laborer in Animal Control, effective April 20, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-17-0660 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting. Docket of Claims: I. ID-17-0530 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 137847 through 138120; 1068 through 1072. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting. Adjournment On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, May 01, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 6/22/2017