Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, December 8, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Presentation of 2017 Christmas Parade Awards (ID-17-1732) Authorize Mayor to Execute Contract for Drainage & Storm Sewer Improvements with Riverside Construction Company, Inc. (ID-17-1733) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-17-1703 Receive Sealed Bids for: 1. Crawler Dozier 2. Type III Ambulance On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Board proceeded to open bids submitted for furnishing Crawler Dozier, Type III Ambulance in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. CRAWLER DOZIER: STRIBLING EQUIPMENT, LLC, P.O. Box 6038; Jackson, MS 39288 Total Bid: $103,533.05 JWH EQUIPMENT, LLC, 1101 Hwy 80 West; Jackson, MS 39204 Total Bid: $123,459.00 PUCKETT MACHINERY COMPANY, 100 Caterpillar Drive; Flowood, MS 39232 Total Bid: $108,715.00 TYPE III AMBULANCE: EMERGENCY VEHICLE SERVICES (EVS), 892 Kansas St.; Memphis, TN 38106 Total Bid: #147,183.00 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 1 Printed on 1/31/2018 Board of Mayor and Aldermen Minutes - Final December 8, 2017 B. ID-17-1702 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of December 2017 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting. B.1 ID-17-1732 Presentation of 2017 Christmas Parade Awards Kim Hopkins came before the Board and presented the 2017 Christmas Parade Awards C. ID-17-1711 Approve the following requests from United Way: 1. Permission to hold a Christmas Parade on Saturday, December 16, 2017 in Elizabeth Circle and Waltersville Estates 2. Channel 23 to be present 3. Coordinate with the Vicksburg Police and Fire Departments 4. Alderman Michael Mayfield to be dressed as Santa Clause in the parade 5. Close Streets while parade is present (See Attached Routes) Attachments: Parade On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following requests from United Way: 1. Permission to hold a Christmas Parade on Saturday, December 16, 2017 in Elizabeth Circle and Waltersville Estates; 2. Channel 23 to be present; 3. Coordinate with the Vicksburg Police and Fire Departments; 4. Alderman Michael Mayfield to be dressed as Santa Clause in the parade; 5. Close Streets while parade is present (See Attached Routes). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-17-1706 Approve request from National Park Service to install an interpretive wayside exhibit at Pemberton Square Attachments: Exhibit On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from National Park Service to install an interpretive wayside exhibit at Pemberton Square. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-17-1707 Authorize Mayor to Execute Letter to Close Account at Trustmark Bank On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Letter to Close Account at Trustmark Bank. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-17-1717 Authorize Mayor to execute letter terminating contract with Landscape Services, Inc. for Splash Pad Renovations Project On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to table authorizing the Mayor to execute letter terminating contract with Landscape Services, Inc. for Splash Pad Renovations Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-17-1708 Authorize Mayor to Execute Change Order No. 1 for the Beulah Cemetery Main Entrance Project Attachments: Beulah Cemetery Change Order Beulah Cemetery Change Order II On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Change Order No. 1 for the Beulah Cemetery Main Entrance Project. The motion was adopted unanimously by the following vote: City of Vicksburg Page 2 Printed on 1/31/2018 Board of Mayor and Aldermen Minutes - Final December 8, 2017 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-17-1712 Approve additions to Employee Driving List: 1. Jeremy Moffett, Brian Sessums - Fire Department Attachments: Driving List On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve additions to Employee Driving List: 1. Jeremy Moffett, Brian Sessums - Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-17-1705 Authorize Contribution of $5,000.00 to Storehouse Community Food Pantry pursuant to House Bill 1466 (2017) Attachments: Storehouse On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize Authorize Contribution of $5,000.00 to Storehouse Community Food Pantry pursuant to House Bill 1466 (2017) [Mayor's Discretionary Fund]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-17-1709 Approve request for sponsorship in the amount of $2,500.00 from Dr. Martin Luther King, Jr. Memorial Day Committee; First Mississippi Chapter of Blacks in Government; and the Vicksburg Branch NAACP for Dr. Martin Luther King, Jr. Celebration pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Sponsorship Mayor Flaggs stated that purchasing an advertisement from Dr. Martin Luther King, Jr. Memorial Day Committee; First Mississippi Chapter of Blacks in Government; and the Vicksburg Branch NAACP will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Dr. Martin Luther King, Jr. Memorial Day Committee; First Mississippi Chapter of Blacks in Government; and the Vicksburg Branch NAACP for Dr. Martin Luther King, Jr. Celebration in the amount of $2,500.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-17-1710 Approve request for advertisement from NAACP Vicksburg Branch for a full page ad in the amount of $100.00 for their 20th Annual Freedom Fund Celebration pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: NAACP Mayor Flaggs stated that purchasing an advertisement from the NAACP Vicksburg Branch will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from NAACP Vicksburg Branch for their 20th Annual Freedom Fund Celebration in the amount of $100.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-17-1716 Approve request for advertisement in the amount of $1,500.00 from The Vicksburg Post for Letters to Santa Christmas Greetings pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code [Mayor, South Ward City of Vicksburg Page 3 Printed on 1/31/2018 Board of Mayor and Aldermen Minutes - Final December 8, 2017 Alderman and North Ward Alderman Discretionary Funds - $500 each] Attachments: Letters to Santa Mayor Flaggs stated that purchasing an advertisement from the Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from The Vicksburg Post for Letters to Santa Christmas Greetings in the amount of $1,500.00 [Mayor, South Ward Alderman and North Ward Alderman Discretionary Funds - $500 each]. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L.1 ID-17-1733 Authorize Mayor to Execute Contract for Drainage & Storm Sewer Improvements with Riverside Construction Company, Inc. On motion Alderman Mayfeild, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Contract for Drainage & Storm Sewer Improvements with Riverside Construction Company, Inc. The motion failed by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Budget Admendments: M. ID-17-1715 Adopt Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Budget Amendments for December 08, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: N. ID-17-1704 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 142104 through 142339; 1179 through 1193. Refund checks numbering 9907499 through 9907549. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Resignation in the Police Department (1); Terminations in the Water Maintenance Department (2). The motion was seconded by Alderman Monsour, Jr., and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Resignation in the Police Department (1); Terminations in the Water Maintenance Department (2). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Alvin Coleman - North Ward Alderman’s Administrative Assistant, Carolyn Butler – City of Vicksburg Page 4 Printed on 1/31/2018 Board of Mayor and Aldermen Minutes - Final December 8, 2017 Human Resource Associate, Joseph Stubbs – Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-17-1713 Resignation - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to accept Resignation from Police Officer in the Police Department, effective immediately. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-17-1714 Terminations - Water Maintenance Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Terminations for Laborer for violation of Personnel Rules and Regulations Rule IV 4.1 General G,I,N,S, (DD) (effective December 08, 2017); Laborer for violation of the City's Disciplinary Rules, specifically (c); (g); (i); (n); (s) and (DD) in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0092 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, December 18, 2017, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 1/31/2018