Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, December 22, 2017 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Authorize Mayor to Execute Revised Agreement with Blue Cross Blue Shield for Administrative Service Procedure for Run Out Claims (ID-17-1797) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-17-1765 Presentation for De'Arius Christmas B. ID-17-1780 Commendation for Vicksburg Fire Department, Vicksburg Police Department, and Culkin Fire Department C. ID-17-1790 Employee Anniversaries: 1. 40 years of service: Sue Roberts - Administration Mayor Flaggs recognized Sue Roberts in the Administration Department; with forty (40) years of service. The Mayor and Aldermen congratulated Sue Roberts for her years of service with the City of Vicksburg. Minutes: A. ID-17-1778 Adopt Board Meeting Minutes: 1. October 02, 2017 2. October 09, 2017 3. October 10, 2017 4. August 21, 2017 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Minutes A. ID-17-1778 Adopt Board Meeting Minutes: 1. October 02, 2017; 2. October 09, 2017; 3. October 10, 2017; 4. August 21, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Routine Agenda: A. ID-17-1777 Award Sealed Bid for: 1. Bucket Truck City of Vicksburg Page 1 Printed on 2/7/2018 Board of Mayor and Aldermen Minutes - Final December 22, 2017 Attachments: Award Bucket Truck On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to award Sealed Bid for Bucket Truck to Aerial Truck Equipment of Olive Branch, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-17-1782 Continue State of Emergency for Repairs to Kemp Bottom Road Bridge On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Continue the State of Emergency for Repairs to Kemp Bottom Road Bridge. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-17-1774 Approve re-appointment of Carol McMillin (North Ward) to The Vicksburg Beautification Committee On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the re-appointment of Carol McMillin (North Ward) to The Vicksburg Beautification Committee. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-17-1769 Authorize Mayor to execute letters to Mississippi Home Corporation regarding Environmental Studies of Homes for Rehabilitation or Reconstruction under HOME Grant 2016 Attachments: HOME Grant On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute letters to Mississippi Home Corporation regarding Environmental Studies of Homes for Rehabilitation or Reconstruction under HOME Grant 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-17-1771 Approve request from Mountain of Faith Ministries for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: Mountain of Faith Allocation On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to Mountain of Faith Ministries. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-17-1772 Approve request from Grace Christian Counseling Center for sponsorship in the amount of $100.00 for the 10th Annual Chill in the Hills 10K Run - 5K Walk - 1 Mile Fun Run pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Race Sponsorship Mayor Flaggs stated that purchasing an advertisement from Grace Christian Counseling Center will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Grace Christian Counseling Center for the 10th Annual Chill in the Hills 10K Run - 5K Walk in the amount of $100.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: City of Vicksburg Page 2 Printed on 2/7/2018 Board of Mayor and Aldermen Minutes - Final December 22, 2017 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-17-1773 Approve invoice #3128 for payment in the amount of $4,363.31 from Vicksburg-Tallulah Regional Airport for the month of November 2017 Attachments: VTR Invoice On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve invoice #3128 for payment in the amount of $4,363.31 from Vicksburg-Tallulah Regional Airport for the month of November 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-17-1781 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 8 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates December 01, 2017 and December 15, 2017 in the amount of $48,644.66 Attachments: 911 Payment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 8 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates December 01, 2017 and December 15, 2017 in the amount of $48,644.66. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-17-1784 Approve additions to Employee Driving List: 1. John Thomas Terry, Jr. - Fire Department 2. Leroy Thomas - Planning 3. Michael Bell - Airport Attachments: Driving List On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve additions to Employee Driving List: 1. John Thomas Terry, Jr. - Fire Department; 2. Leroy Thomas - Planning Department; 3. Michael Bell - Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-17-1775 Hearing to determine whether or not the properties listed on the Community Development Agenda are public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: First East Street, PPIN 21924; owned by the State of Mississippi (cut grass/weeds, remove trash & debris) 1508 First East Street, PPIN 18643; owned by the State of Mississippi (cut grass/weeds, remove trash & debris) 1609 First East Street, PPIN 17500; owned by Eddie Ross (cut grass/weeds, remove trash & debris) 1325 Jackson Street, PPIN 18720; owned by Willie Milton (cut grass/weeds, remove trash & debris, remove inoperable vehicles) 809 Third North & First East, PPIN 17514; owned by Berteal Rogers (cut grass/weeds, remove trash & debris) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: City of Vicksburg Page 3 Printed on 2/7/2018 Board of Mayor and Aldermen Minutes - Final December 22, 2017 1325 Jackson Street, PPIN 18720; owned by Willie Milton - COMPLIED The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J.1 ID-17-1797 Authorize Mayor to execute Revised Agreement with Blue Cross Blue Shield for Administrative Service Procedure for Run Out Claims Attachments: BCBS Agreement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize Mayor to execute Revised Agreement with Blue Cross Blue Shield for Administrative Service Procedure for Run Out Claims. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: K. ID-17-1770 Adopt Resolution Authorizing Preparation and Submittal of an Application to the Mississippi Department of Transportation for Funding Under the Transportation Alternatives Program for FY18 [Blue Ink] Attachments: Resolution - TA Program On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution Authorizing Preparation and Submittal of an Application to the Mississippi Department of Transportation for Funding Under the Transportation Alternatives Program for FY18 [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-275 L. ID-17-1789 Adopt Resolution of the Board of Mayor and Aldermen of the City of Vicksburg, Mississippi Approving the Evaluation and Recommendation of the Selection Committee as Established Pursuant to the City's Request for Proposals for Leasing and Development Services for the City Sports Complex as Authorized by Senate Bill 2926 of the 2015 Regular Session of the Mississippi Legislature Attachments: Resolution - Sports Complex On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution of the Board of Mayor and Aldermen of the City of Vicksburg, Mississippi Approving the Evaluation and Recommendation of the Selection Committee as Established Pursuant to the City's Request for Proposals for Leasing and Development Services for the City Sports Complex as Authorized by Senate Bill 2926 of the 2015 Regular Session of the Mississippi Legislature. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-276 Ordinances: M. ID-17-1787 Adopt an Ordinance to Amend the City of Vicksburg Code of Ordinances, Ordinance 71-8, As Amended, the Zoning Ordinance of the City of Vicksburg, Mississippi by Amending Article IV. Regulations, Section 400.5 to Allow More Than One (1) Principal Structure on Commercial and Industrial Lots Attachments: Ordinance - Section 400.5 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt an Ordinance to Amend the City of Vicksburg Code of Ordinances, Ordinance 71-8, As Amended, the Zoning Ordinance of the City of Vicksburg, Mississippi by Amending Article IV. Regulations, Section 400.5 to Allow More Than One (1) Principal Structure on City of Vicksburg Page 4 Printed on 2/7/2018 Board of Mayor and Aldermen Minutes - Final December 22, 2017 Commercial and Industrial Lots. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: ORD 2016-013 N. ID-17-1788 Adopt an Ordinance to Amend Ordinance 71-8, As Amended, the Zoning Ordinance of the City of Vicksburg, Mississippi by Adding Definitions for Brewpubs and Small Craft Breweries, Adding Section 404.13, Regulations for Brewpubs and/or Small Craft Breweries, and Adding Sections 406.9-1.1(B) and 406.10-2(5) Which Allow Brewpubs and/or Small Craft Breweries to be Permitted as a Special Exception in the C-3 Central Business District, and C-4 General Commercial Zones Attachments: Ordinance - Brewpubs and Breweries On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt an Ordinance to Amend Ordinance 71-8, As Amended, the Zoning Ordinance of the City of Vicksburg, Mississippi by Adding Definitions for Brewpubs and Small Craft Breweries, Adding Section 404.13, Regulations for Brewpubs and/or Small Craft Breweries, and Adding Sections 406.9-1.1(B) and 406.10-2(5) Which Allow Brewpubs and/or Small Craft Breweries to be Permitted as a Special Exception in the C-3 Central Business District, and C-4 General Commercial Zones The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: ORD 2016-014 Contracts: O. ID-17-1776 Authorize Mayor to execute Agreement with Mississippi Forestry Commission for services located at: 1. Vicksburg Baseball Fields 2. Vicksburg Airport Attachments: Baseball Fields Airport On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Mississippi Forestry Commission for services located at: 1. Vicksburg Baseball Fields; 2. Vicksburg Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-17-1786 Authorize Mayor to Execute Agreement for Conveyance of Right-of-Way Easement with Christopher Gillis and Joanna Gillis Attachments: Easement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Agreement for Conveyance of Right-of-Way Easement with Christopher Gillis and Joanna Gillis. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: Q. ID-17-1766 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Bank Letters for Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 2/7/2018 Board of Mayor and Aldermen Minutes - Final December 22, 2017 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. R. ID-17-1767 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure The City Sexton presented report of collections, account opening graves, etc. for the month of November 2017 as follows: Riles Funeral Home - $950.00; Fisher Funeral Home - $350.00; Glenwood Funeral Home - $450.00; Jefferson Funeral Home - $450.00; Lakeview Funeral Home - $2,050.00; Miscellaneous - $775.00. The City Clerk presented the Privilege License Report for new businesses for the month of November 2017 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $149,145.70 for November 2017 The City Clerk presented the November 2017 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of November 2017 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself for the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro- Tem Monsour, Jr. S. ID-17-1768 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 142340 through 142624; and 1194. On motion of Mayor Pro-Tem Monsour, Jr., seconded by Alderman Mayfield, the Mayor Pro-Tem and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (1), Fire Department (2); Retro Pay Adjustments in the Fire Department (2); Resignation in the Gas Plant (1); Termination in the Water Maintenance Department (1); Discussion in the Water Maintenance Department (1). The motion was seconded City of Vicksburg Page 6 Printed on 2/7/2018 Board of Mayor and Aldermen Minutes - Final December 22, 2017 by Alderman Monsour, Jr., and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (1), Fire Department (2); Retro Pay Adjustments in the Fire Department (2); Resignation in the Gas Plant (1); Termination in the Water Maintenance Department (1); Discussion in the Water Maintenance Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Alvin Coleman - North Ward Alderman’s Administrative Assistant, Lois Roby – Human Resource Associate, Joseph Stubbs – Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-17-1791 Pay Adjustment - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Patrol Officer - FTO at $16.25 per hour to Patrol Officer at $15.50 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-17-1792 Pay Adjustments - Fire Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Lieutenant I at $11.90 per hour to Lieutenant IV at $12.74 per hour, Captain V+ at $15.38 per hour to $15.64 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-17-1793 Retro Pay Adjustments - Fire Department (2) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retro Pay Adjustments in the Fire Department. Firefighter for hours worked between November 22nd and December 5th whereas he did not receive his new rate of pay for his tier pay adjustment of .84 cents per hour. Total hours worked were 104.00 x .84 = $87.36. Total due is $87.36.; Firefighter for hours worked between November 22nd and December 5th whereas he did not receive his new rate of pay for his tier pay adjustment of .26 cents per hour. Total hours worked were 130.00 x .26 = $33.80 and overtime hours 14.75 x .39 = $5.75. Total due is $39.55. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-17-1794 Resignation - Gas Plant (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from Dispatcher in the Gas Plant, effective December 21, 2017. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-17-1795 Termination - Water Maintenance Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination for Laborer in the Water Maintenance Department, effective December 18, 2017. Employee violated the City of Vicksburg's Attendance Guidelines and Personnel Rules and Regulations, 4.1(i)(p)(x)(z) and (cc). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-17-1796 Discussion Matter - Water Maintenance Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the City of Vicksburg Page 7 Printed on 2/7/2018 Board of Mayor and Aldermen Minutes - Final December 22, 2017 Mayor and Aldermen held a discussion regarding an employee in the Water Maintenance Department. The employee was instructed to see his Physician and remain off work without pay until he sees his doctor. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0128 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, January 02, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 2/7/2018